Hi, I’m
Ann Brown Chellman
Big Island,VA
Summary
Highly motivated business professional with a strong work ethic and a successful 21-year track record of office management, event planning, contract management, and administrative support. History of producing accurate, timely reports that met stringent external and internal audit guidelines. Diplomatic and tactful with professionals at all levels and accustomed to being entrusted with confidential information. Seeking a position where my expert communication, technical, organizational, and analytical skills can be utilized to increase office efficiency and company profitability and growth.
Overview
22
years of professional experience
Work History
Swissport USA, Inc.Raleigh, NC
Administrative Assistant/ Accounting Specialist
09.2021 - 03.2022
Job overview
- Reception: Greeted office visitors/fielded phone calls and redirected to the necessary parties.
- Provided administrative support to Swissport C-Suite Executives and the Office Manager. Scheduling support and calendar maintenance, travel arrangements (domestic and international airfares, hotels, restaurants, etc.) using Concur, office event planning and meeting support.
- Managed all incoming and outgoing FedEx and USP communications.
- Assisted in the onboarding process for new hires by providing and managing parking passes, keycards, and company swag.
- Fleet car management.
- Managed office inventory: Employee kitchen and general office supplies.
- Audited and processed expense reports, generated reports, and updated databases.
- Accounts Payable: Provided financial, administrative and clerical support by generating purchase orders, and processing, verifying and reconciling invoices using Ivalua.
- Organized Toys For Tots campaign.
Device MagicRaleigh, NC
Office Manager/ Accounting Specialist
09.2019 - 12.2020
Job overview
- Accounts Payable/Receivable: Provided financial, administrative and clerical support by ensuring payments are completed and expenses are controlled by receiving payments, processing, verifying and reconciling invoices using Bill.com, Recurly, and QuickBooks.
- Payroll Administrator: Processed payroll using Intuit QuickBooks for 35 employees.
- 401K Administrator: Monitored deductions and imported biweekly data into payroll using T Rowe Price and Intuit QuickBooks.
- Collections Representative: Analyzed monthly delinquent customer accounts, prepared and sent notifications of past due payments and placed phone calls to customers when necessary.
- Audited and processed expense reports.
- Assisted in the onboarding process for new hires with presentation of company policies and benefits.
- Managed office inventory and oversaw price negotiations with office vendors and service providers.
- Liaised with facility management vendors, including cleaning, catering and security services.
- Maintained office space.
Five Star PaintingCary, NC
Office Manager/ Bookkeeper
08.2010 - 12.2020
Job overview
- Maintained payable and receivable documentations, processed bank reconciliations and generated financial reporting using QuickBooks.
- Processed payroll (ADP) and tax documentation for full time employees (W2s) and contracted labor (1099s).
- Reconciled all bank and credit card accounts.
- Created spreadsheets, databases, correspondence, and reports for executive management as needed.
- Maintained online social media and advertising pages. (Facebook/Instagram) (Angie’s List/Home Advisor/Yelp)
Nufarm AmericasMorrisville, NC
Office Manager/ Event Coordinator
03.2011 - 08.2017
Job overview
- Assisted the Marketing department in the planning and organization of tradeshows.
- Ordered literature and assisted in booth set up.
- Negotiated and booked venues for marketing events for 150+ customers and manage RSVPS.
- Coordinated and booked transportation, hotel rooms, food and beverage, speakers, A/V, entertainment, etc.
- Planned and organized national meetings and conferences.
- Organized in-house and off-site office functions and oversaw daily operations of office with 25 employees.
- Generated spreadsheets, databases, correspondence, reports and other documents for executive management.
Stock Building Supply, LLCRaleigh, NC
Rebate Contract Manager/Exec. Assistant
05.2000 - 08.2010
Job overview
- Maintained 500+ annual vendor contracts.
- Managed, collected, and distributed to the marketplace, vendor rebates and marketing funds in excess of $100 million annually.
- Balanced and reconciled the collection database with financial reports and general ledgers within 1%.
- Assisted The Vice President of Purchasing: Generated reports, database maintenance, maintained calendar, coordinated travel.
- Managed a full-time administrative assistant.
Education
North Carolina State UniversityRaleigh, NC
BS from Science Education & Biology
01.1989
University Overview
Magna Cum Laude
Skills
Expertise in Microsoft Office Suite Word/Excel/ PowerPoint/ Outlook
QuickBooks/Recurly/Billcom adept
Digital signage board proficient
Trained in travel coordination and expense reporting using Concur
Highly skilled in calendar management using Outlook
Trained in Accounts Payable/Receivable and data entry
Experienced in budget preparation and financial reporting
Strong vendor/customer service orientation
High level of professionalism and confidentiality
Excellent interpersonal skills
Highly skilled in event and trade show coordination and orchestrating team building exercises
Excellent written and verbal communication skillsExperienced in office and inventory management
Timeline
Administrative Assistant/ Accounting Specialist
Swissport USA, Inc.
09.2021 - 03.2022
Office Manager/ Accounting Specialist
Device Magic
09.2019 - 12.2020
Office Manager/ Event Coordinator
Nufarm Americas
03.2011 - 08.2017
Office Manager/ Bookkeeper
Five Star Painting
08.2010 - 12.2020
Rebate Contract Manager/Exec. Assistant
Stock Building Supply, LLC
05.2000 - 08.2010
North Carolina State University
BS from Science Education & Biology