Anne Hicks
Holiday,USA
Summary
Dynamic Executive Assistant with a proven track record at Randstad Sourceright, adept at optimizing workflows and enhancing operational efficiency. Skilled in travel management systems and executive calendar coordination, I excel in fostering communication and driving process improvements while maintaining high-level confidentiality and discretion.
Overview
18
18
years of professional experience
Work History
Sr Executive Assistant
Randstad Sourceright
Atlanta, GA
01.2016 - Current
- Facilitated seamless daily operations for top executives, including CFO and Global Leader.
- Spearheaded prioritization and oversight of workflows, enhancing operational efficiency and reducing disruptions.
- Orchestrated complex executive calendars, optimizing time utilization for on-site and off-site meetings.
- Directed planning and execution of comprehensive travel itineraries while adhering to company policies.
- Successfully led company-wide town hall meetings via WebEx and Google Meet to boost team communication.
- Maintained up-to-date organizational charts and streamlined communication processes through Google Groups.
Executive Assistant
St. Luke’s Cataract & Laser Institute
Tarpon Springs, FL
01.2014 - 01.2015
- Seamless Business Support in Healthcare: Successfully transitioned into the medical industry, providing dedicated support to administrators, senior management, and medical professionals, ensuring alignment with organizational objectives.
- Executive Scheduling and Coordination: Expertly managed executive calendars, meetings, and appointments to facilitate smooth operations and optimize time management.
- Accounting and Financial Administration: Assisted with critical accounting functions, including monitoring PTO, reconciling financial data, and preparing detailed, complex expense reports for physicians with precision and timeliness.
- Procurement and Inventory Management: Streamlined purchasing operations by overseeing inventory control and procurement processes, ensuring uninterrupted access to essential resources.
Executive Assistant
Acclaris
Tampa, FL
01.2012 - 01.2014
- Executive Administrative Support: Provided high-level support to the CEO, CFO, and senior management, efficiently managing calendars, scheduling meetings, and coordinating executive priorities.
- Travel System Implementation: Spearheaded the rollout of a company-wide travel management system, including the development and delivery of employee training, resulting in streamlined travel planning and improved efficiency. Also, helped write the Travel policy for the company.
- Facilities Management and Optimization: Oversaw facilities management and enhancements, including strategic space planning, to support organizational growth and operational efficiency.
- Contract Administration and Vendor Management: Administered Third Party Administrator (TPA) contracts to ensure compliance with regulatory requirements and cultivated strong vendor relationships to drive value and performance.
- Corporate Credit Program Development: Successfully implemented a company credit system for leadership and employees, enabling streamlined business-related expenses and improved financial oversight.
- Meeting Coordination and Board Support: Organized and facilitated on-site and off-site meetings, including quarterly Board meetings, ensuring smooth execution and alignment with organizational objectives.
Executive Assistant
Aon Hewitt
Tampa, FL
01.2007 - 01.2012
- Executive-Level Administrative Support: Provided high-level administrative assistance to senior leaders and cross-functional teams, ensuring seamless day-to-day operations.
- Project Coordination and Resource Optimization: Effectively managed and coordinated key projects, driving efficiency and maximizing the utilization of resources to achieve organizational goals.
- Corporate Documentation and Systems Management: Oversaw corporate documents and information systems, implementing performance-enhancing upgrades that improved accessibility and streamlined operations.
- Strategic Scheduling and Calendar Management: Expertly managed executive calendars and scheduled meetings, minimizing conflicts and enhancing productivity across leadership and teams.
Executive Assistant
Atlantic Specialty Lines, Inc. of Florida
Clearwater, FL
01.2016
- Executive Support and Workflow Coordination: Provided comprehensive support to the President and senior leaders, ensuring seamless daily operations by streamlining workflows and managing priorities effectively.
- Calendar Optimization and Scheduling: Expertly managed and maintained executive calendars, optimizing schedules to enhance productivity while proactively resolving potential conflicts.
- Business Travel and Expense Management: Orchestrated complex travel arrangements, both domestic and international, and ensured the accurate and timely submission of expense reports, contributing to operational efficiency.
Executive Assistant
Health Integrated
Tampa, FL
01.2016
- Strategic Support to Leadership: Delivered comprehensive assistance to the Facility Manager and senior leaders, aligning initiatives with organizational and operational objectives to drive efficiency.
- Vendor Negotiations and Cost Management: Successfully negotiated with vendors to secure competitive pricing, effectively reducing costs while meeting operational requirements and maintaining quality standards.
- Facilities Oversight and Resource Optimization: Oversaw facility management processes, including space planning and inventory control, ensuring optimal supply levels to support seamless day-to-day operations.
Education
Associate of Science - Computer Programming
St. Petersburg Junior College
Clearwater05-1999
Skills
- MS Office and Google Suite
- Adobe and Apptus
- Concur and Egencia
- Visio and QuickBooks
- ADP payroll management
- WebEx and Zoom
- Lotus Notes and Google Meets
- Corporate credit card management
- Travel management systems
- Facilities management and vendor relations
- Procurement and inventory control
- Executive calendar management
- Travel coordination and expense reporting
- Meeting and event coordination
- Process improvement and workflow optimization
- High-level confidentiality and discretion
Timeline
Sr Executive Assistant
Randstad Sourceright
01.2016 - Current
Executive Assistant
Atlantic Specialty Lines, Inc. of Florida
01.2016
Executive Assistant
Health Integrated
01.2016
Executive Assistant
St. Luke’s Cataract & Laser Institute
01.2014 - 01.2015
Executive Assistant
Acclaris
01.2012 - 01.2014
Executive Assistant
Aon Hewitt
01.2007 - 01.2012
Associate of Science - Computer Programming
St. Petersburg Junior College