Annie Aguilar
Park City
Summary
Experienced Office Manager with a proven track record of overseeing payroll, billing, financial analysis, and daily office operations. Demonstrates discretion in handling sensitive information, efficiency in streamlining administrative workflows, and accuracy in providing timely support across departments. Brings a comprehensive background in payroll reconciliation, accounts payable, benefits administration, and employee onboarding. Recognized for fostering inclusive, well-organized workplaces and contributing to a positive team environment. Offers a proactive, dependable approach and a strong commitment to supporting both staff and leadership in achieving organizational goals.
Overview
22
22
years of professional experience
Work History
Office Manager
Boom Enterprises LLC
02.2025 - 05.2025
- Processed biweekly payroll, including bonuses, PTO, wage garnishments, and deductions.
- Managed employee onboarding, verifying I-9 documentation and state-mandated forms.
- Analyzed weekly sales and inventory data to identify trends and reduce waste.
- Oversaw vendor invoicing and A/P functions in Sage, executing payments and reconciling records.
- Coordinated logistics for monthly General Manager meetings.
- Maintained compliance documents, benefits data, and 401(k) contributions.
Office Manager
Derse, Inc
09.2022 - 07.2024
- Served as liaison between billing and sales departments to ensure accurate invoicing.
- Conducted cost analysis and financial projections to optimize divisional budgets.
- Monitored collections and managed storage/down payment invoicing.
- Handled petty cash and trained staff on financial protocol.
- Planned employee events and acted as HR onboarding support.
- Enhanced team productivity by delegating tasks effectively and overseeing daily workflow.
- Served as a liaison between upper management and staff members, facilitating open channels of communication to address concerns or issues promptly.
Client Services Manager
The Tranel Financial Group
01.2022 - 08.2022
- Managed job scheduling, vendor coordination, and customer service touchpoints.
- Led the implementation of a custom CRM solution (Job Progress).
- Oversaw cross-department operations, permit management, and QuickBooks invoicing.
- Directed project workflows from initiation to final payment and warranty issuance.
Office Manager
HX Home Solutions
02.2018 - 10.2021
- Scheduled jobs and coordinated with vendors to ensure timely project execution and superior customer service.
- Spearheaded the successful implementation and customization of the Job Progress CRM system to streamline workflow and increase team productivity.
- Managed cross-functional operations, including permit acquisition, vendor communication, and accurate invoicing using QuickBooks.
- Directed end-to-end project lifecycle, from initial assignment through final invoicing, payment collection, and warranty issuance.
Sales Support Specialist
Scott Byron & Co
03.2015 - 08.2016
Customer Service Representative
Cole Parmer
12.2013 - 09.2014
Sales Support & Sales
Orkin Pest Control
04.2009 - 07.2013
Yeoman
United States Navy
09.2003 - 07.2005
Education
Waukegan High School
Waukegan06-1999
Skills
- Payroll Processing
- A/P & A/R
- Financial Tracking
- Credit & Collections
- Report Generation & Data Analysis
- SAGE
- Paylocity
- Quickbooks
- ERP
- CRM
- Microsoft Office Suite
- Compliance Monitoring
- Operations Management
- Onboarding & Employee Record Management
- Conflict Management
- Staff Training
Languages
Spanish
Native or Bilingual
English
Full Professional
Timeline
Office Manager
Boom Enterprises LLC
02.2025 - 05.2025
Office Manager
Derse, Inc
09.2022 - 07.2024
Client Services Manager
The Tranel Financial Group
01.2022 - 08.2022
Office Manager
HX Home Solutions
02.2018 - 10.2021
Sales Support Specialist
Scott Byron & Co
03.2015 - 08.2016
Customer Service Representative
Cole Parmer
12.2013 - 09.2014
Sales Support & Sales
Orkin Pest Control
04.2009 - 07.2013
Yeoman
United States Navy
09.2003 - 07.2005
Waukegan High School
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