ARACELI CHAVEZ
SIGNAL HILL,CA
Summary
Detail-oriented Administrative Assistant with 13 years of experience in payroll administration and property management. Expertise in streamlining processes and enhancing operational efficiency using QuickBooks, Oracle, and Excel. Bilingual in English and Spanish, with strong multitasking and customer service skills that contribute to improved data accuracy and employee satisfaction.
Overview
13
13
years of professional experience
Work History
PAYROLL ADMINISTRATOR ASSISTANT
W.A Rasic Construction
Long Beach
09.2020 - 01.2026
- Administer payroll for over 500 employees
- Managed payroll check distribution, ensuring timely payments for all employees.
- Organize and process timesheets for accuracy and efficiency.
- Maintain confidential employee records with precision.
- Maintained precise payroll records and executed reconciliations, ensuring financial accuracy and adherence to corporate policies.
- Analyzed payroll discrepancies, resolving issues and implementing corrective measures to minimize future errors.
- Processed termination checks for departing employees and labor reports diligently.
- Coordinated with HR to streamline onboarding processes, enhancing data accuracy and reducing processing time for new hires.
- Addressed payroll inquiries promptly, enhancing communication and support for employees.
- Provided assistance to employees regarding payroll inquiries, fostering a supportive workplace culture and enhancing communication.
ADMINISTRATIVE ASSISTANT
Beacon Energy Services, Inc.
Signal Hill
07.2017 - 01.2020
- Managed front desk operations, improving customer interactions and satisfaction.
- Streamlined office procedures, enhancing workflow efficiency and contributing to a more productive work environment.
- Communicated with 50-100 vendors to resolve payment queries promptly.
- Processed invoices, aligning with purchase orders and entered data into QuickBooks.
- Updated project files to maintain accuracy and ensure accessibility for team.
- Assisted project managers and HR with various administrative tasks., contributing to team success.
COMMUNITY ASSOCIATION MANAGERS ASSOCIATE
Keystone Pacific Property Management
Irvine, CA
05.2015 - 07.2017
- Created and analyzed financial reports to inform strategic decision-making.
- Managed property records to streamline support for property managers and improve operational processes.
- Facilitated communication with homeowners/vendors to optimize service delivery and responsiveness.
- Maintained and updated files, ensuring accuracy and accessibility of property data.
- Attended meetings to provide insights and promote collaborative management approaches.
ACCOUNTING CLERK
Eastern Municipal Water District
Perris, CA
10.2014 - 03.2015
- Ensured accuracy of cash vault funds, enhancing financial integrity.
- Processed payments, balancing daily cash flow to maintain financial accuracy.
- Managed petty cash distribution, ensuring proper allocation and verification of large cash deposits.
CONTRACT CLERK
Sur Motor Cars
Gardena, CA
08.2013 - 10.2014
- Reviewed contracts for completeness and accuracy before final approval.
- Processed customer contracts and ensured accurate records for vehicle sales, supporting smooth transaction flow.
- Liaised with clients to clarify contract details and address inquiries, enhancing customer satisfaction.
- Coordinated with departments to ensure timely document flow and compliance.
- Created and maintained contract database records, improving accessibility and organization.
INVENTORY/DATA ENTRY CLERK
Motor Car Parts of America
Torrance, CA
12.2012 - 06.2013
- Conducted inventory counts, maintaining up-to-date records.
- Collaborated with team to streamline inventory management practices, improving accuracy.
- Entered and updated database records, ensuring accuracy and efficiency.
- Improved data entry processes, enhancing accuracy and minimizing errors.
- Enhanced record-keeping systems, increasing operational efficiency.
- Maintained organized and updated client files, improving retrieval efficiency.
Education
HIGH SCHOOL DIPLOMA -
Robert A Millikan High
Long Beach, CA 09.2007 - 06/2011
Skills
- Bilingual Spanish
- Microsoft Word, Excel, and Outlook
- Oracle
- Quick Books
- Data entry
- Customer service
- Accounting
- Typing
- 10-key
- Asyst
- Multitasking
- Team collaboration
- Time management
- File management
- Problem solving
- American contractor
- Payroll administration
- Payroll compliance
- Data analysis
- Financial reporting
- Payroll tax filing
- HR support
Timeline
PAYROLL ADMINISTRATOR ASSISTANT
W.A Rasic Construction
09.2020 - 01.2026
ADMINISTRATIVE ASSISTANT
Beacon Energy Services, Inc.
07.2017 - 01.2020
COMMUNITY ASSOCIATION MANAGERS ASSOCIATE
Keystone Pacific Property Management
05.2015 - 07.2017
ACCOUNTING CLERK
Eastern Municipal Water District
10.2014 - 03.2015
CONTRACT CLERK
Sur Motor Cars
08.2013 - 10.2014
INVENTORY/DATA ENTRY CLERK
Motor Car Parts of America
12.2012 - 06.2013
HIGH SCHOOL DIPLOMA -
Robert A Millikan High
09.2007 - 06/2011