Maria Ernestina Montalvo
Houston,Texas
Summary
Highly motivated, possessing more than 25+ years of experience with a verifiable record of accomplishments. Analytical and creative in the accounting field, recognized for innovative approaches to solving complex problems. Efficient Payroll Specialist known for productivity and completing tasks with precision. Specialize in payroll processing, tax compliance, and benefits administration, ensuring accuracy in every aspect of payroll management. Excel in time management, problem-solving, and communication skills, effectively managing multiple deadlines and collaborating with team members for smooth payroll operations.
Overview
16
16
years of professional experience
Work History
Lead Payroll Specialist
Bilfinger
08.2021 - Current
- Process weekly and bi-weekly multi-state payroll for hourly and salaried employees utilizing UKG Pro.
- Processed bonuses in alignment with site management's approval guidelines, ensuring timely and accurate compensation.
- Responsible for wage and tax file reports and sending them to A/P.
- Collaborated with project management team and sites to consistently meet payroll deadlines, facilitating smooth payroll operations.
- Assist with implementing timekeeping and integration.
- Enter garnishments, child support, and other withholdings into the payroll system.
- Work closely with Treasury on payroll register reconciliation.
- Manage and assign Comdata accounts and pay cards to employees.
- Assist employees with payroll questions, concerns, and requests.
- Supported team objectives by executing various payroll-related tasks, enhancing overall team efficiency.
Sr. Payroll Specialist
Austin Industries
04.2019 - 07.2021
- Processed payroll for multiple operating companies, ensuring compliance with state regulations and laws for hourly and salaried employees.
- Job costing for project employees assuring correct department charges.
- Process employee reimbursements, benefit refunds, per diem and other special payments.
- Support activities associated with reporting, auditing and reconciliation.
- Compile and analyze financial information reporting as requested.
- Balance master report against payroll and check register for ACH files transmitting.
- Ensured accuracy of returned ACH items via online banking.
- Processed garnishments, levies and child support for A/P payment.
- Process employee’s 401k payroll deductions.
- Handled Payroll inbox inquiries promptly, enhancing communication and support for employees.
- Process direct deposits, employee job status, new hire and termination.
- Close pay periods, create new pay periods and run GL ledgers for customer billing.
- Yearend W-2 processing.
Payroll Analyst
Accounting Principals (Temp Agency)
08.2018 - 04.2019
- Timely and accurate processing of high-volume weekly, bi-weekly and semi-payrolls for 2500 to 5000 union and non-union employees using ADP Vantage version 19.1 and Workday.
- Utilize timekeeping system files, csv spreadsheet uploads in batches, and manual data entry for employee hours.
- Balanced payroll and reconciled discrepancies under tight deadlines, ensuring accuracy and compliance.
- Accurate processing of employee overtime pays for various states.
- Process bonuses, special payments, and taxable cash and non-cash fringe benefits.
- Employee maintenance including direct deposits, garnishments, federal and state tax set-ups.
- Calculate and process manual checks as required.
- Resolved payroll inquiries from employees, HR, and department managers promptly, enhancing overall employee satisfaction.
- Supported team objectives by assisting with administrative tasks and special projects, contributing to operational efficiency.
Payroll Analyst / Payroll Specialist
Occidental Petroleum – OXY
10.2013 - 03.2018
- Conducted cash forecasting to predict future financial obligations and ensure liquidity.
- Payroll activities pertaining to benefits, accounting, equity and banking.
- Validate tax and process stock payments.
- Validated payroll 401K deductions ensuring accurate employee and employer match contributions.
- Prepared payroll disbursements related to employee benefits to third party administrators.
- Interacted with HR, Finance, employees, and third-party benefit administrators.
- Run monthly vacation accruals for regular, union and monthly employees.
- Performed monthly reconciliations of state and local taxes, unemployment, union dues, and employee benefits payments.
- Audit employee’s change data and direct deposits for current and new hires.
- Process employee yearly bonus for regular employees and executives.
- Processed payroll for hourly, salaried, and union employees on bi-weekly and semi-monthly schedules across multiple states.
- Submit pay lines such as partial payments and sign on bonuses for management approval.
- Load payroll earnings and deductions from Excel to PeopleSoft.
- Entered employees’ garnishments per approval amounts.
- Uploaded employees expense reimbursements to PeopleSoft.
- Gross up earnings using Pay breeze program.
- Balance payroll reports.
- Audit tax and deposit updates.
- Assist other co-workers with payroll when needed.
Accounting/Payroll
Amigo Truck, LLC
08.2010 - 10.2013
- Handle Accounts Payable/Receivable.
- Receive and post payments on financed trucks.
- Executed bank deposits and reconciled accounts, ensuring financial accuracy.
- Managed incoming/outgoing wires.
- Verify credit references for new customer accounts.
- Processed check requests.
- Invoice and issue monthly statements.
- Recruit new hires and termination process.
- Managed Time & Labor system imports for payroll and job costing, streamlining data integration.
- Reconcile credit card statements on a monthly basis.
- Matched PO’s and packing slips to invoices, delegating for timely approval.
- Handle vendor inquiries.
- Enter and manage Petty Cash receipts daily.
- Enter inventory and yard part pull ticket to assigned job.
- Assign stock numbers for inventory on purchased trucks.
- Request Fuel and Trip Permits for truck drivers.
- Payroll for hourly, salaried and commissioned employees.
- Assisted receptionist during busy periods and employee absences.
- Assign job costing numbers for billing purposes.
Education
Accounting -
Texas School of Business
01-2009
Accounting -
University of Phoenix
01-2009
Diploma -
Waltrip High School
01-2001
Skills
- Payroll processing
- Payroll administration
- Multi-state payroll
- Garnishment processing
- Timekeeping integration
- Payroll software proficiency
- Daily payroll activities
- Payroll policies
- Payroll reviews
- Data reconciliation
- Typing speed 90 WPM
- 10-key data entry
- Effective communication
- Bilingual Spanish
- Payroll audits
Software
UKG Pro
ViewPoint
ADP Workday
PeopleSoft
Quickbooks
Timberline
Kronos
SAP
Expertpay
Areas Of Practice
- A/P & A/R
- Job Costing
- Human Resource
- Payroll | Certified Payroll
- Construction
- Legal Accounting
Timeline
Lead Payroll Specialist
Bilfinger
08.2021 - Current
Sr. Payroll Specialist
Austin Industries
04.2019 - 07.2021
Payroll Analyst
Accounting Principals (Temp Agency)
08.2018 - 04.2019
Payroll Analyst / Payroll Specialist
Occidental Petroleum – OXY
10.2013 - 03.2018
Accounting/Payroll
Amigo Truck, LLC
08.2010 - 10.2013
Accounting -
Texas School of Business
Accounting -
University of Phoenix
Diploma -
Waltrip High School