Ariana Abrams
Palm Beach,FL
Summary
Dynamic administrative professional with a proven track record in office management, scheduling, and effective communication. Expertise in multitasking and streamlining operations ensures seamless support for executive teams while adapting to evolving organizational needs. Strong collaborator dedicated to achieving team objectives, consistently contributing to a positive work environment and fostering reliability. Committed to driving efficiency and excellence in all administrative functions.
Overview
1
1
Certification
20
20
years of professional experience
Work History
Administrative Assistant
Levis JCC Boca Raton
Boca Raton, FL
07.2024 - 08.2026
- Maintained and organized confidential files and documents, ensuring easy accessibility for the executive team
- Prepared professional correspondence, reports, and presentations with accuracy and attention to detail
- Managed inquiries from clients, vendors, and internal staff professionally
- Assisted in the preparation of budgets by gathering data on expenses and monitoring spending against allocated funds
- Developed standardized templates for various administrative tasks such as expense reports or meeting agendas to streamline processes across the organization
- Assisted leadership with administrative follow-up, appointment coordination, and project support.
- Delivered excellent customer service through prompt responses to client inquiries, addressing concerns effectively, and building strong relationships.
- Collaborated with cross-functional teams to plan company events such as holiday parties or team-building activities
- Managed office supplies inventory by tracking usage patterns and placing orders when necessary to ensure uninterrupted workflow
- Maintained confidentiality when handling sensitive information such as employee records or legal documents
- Coordinated calendars, meetings, and room reservations for daily administrative operations.
- Managed phone calls, emails, and front-desk inquiries with prompt, professional service.
Administrative Assistant
Aurora Capital
Boca Raton, FL
01.2009 - 01.2015
- Facilitated communication between clients and brokers.
- Maintained accurate member records, registrations, and confidential files in database systems.
- Prepared correspondence, reports, and packets using Microsoft Office applications.
- Streamlined office workflows by organizing documents, tracking tasks, and resolving routine issues.
- Ensured consistent office efficiency through accurate data entry and dependable clerical support.
- Maintained confidentiality of sensitive information by adhering to strict privacy policies and implementing secure filing systems.
- Ensured accurate record-keeping with diligent data entry and database management for vital company information.
- Promoted a positive work environment through effective communication skills and fostering professional relationships among colleagues.
Receptionist and Administrative Assistant
Investments Limited
Boca Raton, FL
01.2007 - 01.2009
- Handled day to day projects sent over from the corporate office in a timely and efficient manner.
- Processed incoming and outgoing mail, couriers, and confidential documents with discretion.
- Maintained client records and contact databases, ensuring accurate and timely updates.
- Resolved routine inquiries, directing clients to correct service contacts and resources.
- Supported administrative operations by preparing correspondence, filing documents, and organizing records.
- Greeted incoming visitors and customers professionally and provided friendly, knowledgeable assistance.
- Managed multi-line phone systems, routing calls and messages accurately to appropriate departments.
- Coordinated tenant inquiries and resolved routine property issues promptly
- Scheduled maintenance requests and followed up with vendors and contractors
- Supported site inspections and documented findings for management review
- Communicated with residents regarding notices, policies, and service updates
- Assisted property management team with reporting, scheduling, and daily operations
Teacher
Trinity Lutheran School
Delray Beach, FL
07.2022 - 06.2024
- Developed and implemented engaging lesson plans that catered to diverse learning styles and abilities
- Utilized various instructional strategies, such as cooperative learning, hands-on activities, and technology integration, to enhance student engagement and comprehension
- Differentiated instruction to meet the individual needs of students with varying academic levels and learning disabilities
- Created a positive classroom environment by establishing clear expectations for behavior and fostering a supportive community of learners
- Assessed student progress through regular formative assessments, quizzes, tests, projects, and presentations
Teacher
Temple Beth El
Boca Raton, FL
01.2018 - 05.2022
- Creating, implementing, and facilitated curriculum in a VPK classroom
- Provided a consistent, caring, and structured environment for students
- Participated in early childhood education conferences and NAY lectures
- Developed a professional, friendly relationship with school staff and parents
Childcare Provider
privet home
Boynton Beach, FL
01.2012 - 01.2018
- Provided a structured environment for infant to preschool age children and taught them basic skills such as dressing, toilet training, verbal and written skills.
- Observed, monitored, and engaged in play activities.
- Responsible for safety, discipline, and personal care of children.
- Coordinated everyday activities that encouraged educational and social skills.
- Communicated with parents about daily activities and behavior.
Education
Associate in Arts (AA) -
Palm Beach State College
Skills
- Experience working with Microsoft Office, Outlook, Google
- Excellent oral and written communication skills
- Curriculum Development
- Organizational Skills
- Classroom Management
- Clerical experience
- Customer service
- Data entry
- Computer skills
- Office administration
- Time management
- File organization
- Customer and client relations
- Computer proficiency
- Communication skills
- Multi-line phone systems
Certification
CPR Certification, CDA, August 2020 to August 2025, CPR/First Aid, August 2023 to June 2025, Child Development Associate Certification
Additional Information
Authorized to work in the US for any employer
Personal Information
- Driving License: Driver's License
- Work Permit: Authorized to work in the US for any employer
Timeline
Administrative Assistant
Levis JCC Boca Raton
07.2024 - 08.2026
Teacher
Trinity Lutheran School
07.2022 - 06.2024
Teacher
Temple Beth El
01.2018 - 05.2022
Childcare Provider
privet home
01.2012 - 01.2018
Administrative Assistant
Aurora Capital
01.2009 - 01.2015
Receptionist and Administrative Assistant
Investments Limited
01.2007 - 01.2009
Associate in Arts (AA) -
Palm Beach State College