Ariane Bamba
San Leandro,CA
Summary
High-performing Executive Assistant with a strong background supporting senior leadership and managing complex administrative operations. Trusted partner with handling confidential information, directing dynamic schedules, and streamlining regional communication. A proactive problem-solver focused on fostering team collaboration and driving organizational success.
Overview
16
16
years of professional experience
Work History
Executive Assistant
The Permanente Federation
Oakland
10.2019 - Current
- Orchestrating comprehensive calendar management and daily schedules for various executives such as the VP of External Affairs, Communications, and Brand, VP of Labor, Vice Chair and Director of National Product Council.
- Manage high-volume, confidential correspondence with discretion, upholding strict professional boundaries and organizational integrity.
- Demonstrate proactive problem-solving with results and minimal oversight.
- Protect highly sensitive information establishing secure and reliable communication channels for the executive leadership team.
- Expedite financial and legal workflows by preparing expense reports and agreements, contracts, and invoices through approval pipelines.
- Daily Partnerships with KP executive employees across multiple geographic regions to drive seamless enterprise collaboration.
Administrative Assistant III
Kaiser Permanente
Oakland
05.2017 - 10.2019
- Managed daily office operations, ensuring efficient workflow and optimal resource allocation.
- Coordinated scheduling for executive meetings, enhancing productivity and time management.
- Troubleshot IT issues and followed through to ensure expedited completion
- Coordinated efforts with administrative team with administrative team and provided backup support when needed
- Monitored office supply inventory, negotiating with vendors to reduce costs while maintaining quality standards.
HR Specialist III
Kaiser Permanente
Alameda
02.2014 - 05.2017
- Managing leave of absence requests by ensuring employees receive accurate compensation and benefit entitlement
- Strong technical knowledge and experience with PeopleSoft and Human Resource Information System (HRIS)
- Manage daily department transaction distribution
- Conducted side-by-side training sessions with new employees to enhance their skills.
- Participating on projects to improve transactions
- Process transactions with minimal supervision
HR Representative
Rose International
Alameda
01.2012 - 08.2013
- Utilizing PeopleSoft 9.1 to process Kaiser employees’ requests for FMLA/CFRA coverage during a leave of absence
- Process MetLife Employer’s Statements to initiate STD/LTD benefits
- Complete wage and employment verifications for Kaiser employees
- Configured and prepared main cases for HR processing.
- Contracted out to Kaiser Permanente as an HR Representative
Admin Assistant
Dr. Louise Hom
Castro Valley
10.2010 - 02.2011
- Scheduling Pre-Op and Post-op appointments
- Checking in patients and verifying insurance information
- Filing and charting
Education
Certificate - Clinical Medical Assistant
Carrington College
San Leandro06-2010
High School Diploma - undefined
Royal Sunset High School
Hayward01-2007
Skills
- Executive Support
- C-suite support
- Microsoft Suite
- Google Apps
- Expense management
- Password Management
- Cross-functional Collaboration
- Multitasking
Timeline
Executive Assistant
The Permanente Federation
10.2019 - Current
Administrative Assistant III
Kaiser Permanente
05.2017 - 10.2019
HR Specialist III
Kaiser Permanente
02.2014 - 05.2017
HR Representative
Rose International
01.2012 - 08.2013
Admin Assistant
Dr. Louise Hom
10.2010 - 02.2011
High School Diploma - undefined
Royal Sunset High School
Certificate - Clinical Medical Assistant
Carrington College