Arianna J. Aguilar
Elgin,IL
Summary
Strategic Executive Administrator with 10+ years of experience supporting leadership and managing office operations. Focused on optimizing workflows, safeguarding confidential information, and enhancing organizational efficiency. Proven ability to build strong relationships with stakeholders while managing multiple priorities in fast-paced environments.
Overview
10
10
years of professional experience
Work History
Executive Administrator
Agumari Systems
Melrose Park, Illinois
05.2019 - Current
- Managed executive calendars, coordinated meetings, and maintained confidential business records.
- Oversaw invoicing processes, monitored accounts, and tracked expenditures for budget administration.
- Supported human resources functions including employee onboarding and compliance documentation.
- Coordinated project documentation and contracts to facilitate successful project execution.
- Served as primary point of contact for clients, vendors, subcontractors, and stakeholders.
- Developed administrative procedures that enhanced efficiency, organization, and productivity.
- Prepared reports and presentations for executive review and informed decision-making.
Administrative Assistant / Data Entry Specialist
Vista Realty Group
Oak Brook, Illinois
02.2016 - 04.2019
- Maintained and managed large volumes of client and transaction data with exceptional accuracy and attention to detail.
- Coordinated schedules, appointments, meetings, and administrative activities to ensure efficient operations for management and staff.
- Assisted in document preparation, contract processing, and maintenance of filing systems and records to enhance organizational efficiency.
- Supported invoicing and transaction tracking to facilitate accurate administrative accounting functions.
- Delivered professional customer service to clients, vendors, and business partners.
- Contributed to marketing initiatives and listing management activities.
Education
Bachelor of Arts - Business Administration
Triton College
River Grove, IllinoisSkills
- Executive and administrative support
- Human resources administration
- Onboarding and records
- Project management
- Calendar and meeting management
- Accounts invoicing
- Budget tracking
- Records compliance
- Customer and vendor relations
- Microsoft Office Suite
- Adobe Acrobat Pro
Languages
English
Native/ Bilingual
Spanish
Full Professional
Timeline
Executive Administrator
Agumari Systems
05.2019 - Current
Administrative Assistant / Data Entry Specialist
Vista Realty Group
02.2016 - 04.2019
Bachelor of Arts - Business Administration
Triton College