ARISBETH SAUCEDO
Denton,TX
Summary
Over 9 years of experience as an Administrative Professional, Budget Analyst, and Executive Support. Regarded for quickly adapting to new processes, procedures and exceeding goals. An energetic team player with a positive attitude that works effectively and efficiently. Detail-oriented administrative professional with a strong focus on problem-solving and management of daily office functions.
Overview
29
29
years of professional experience
Work History
ADMINISTRATIVE ASSISTANT III
City of Denton Technology Department
Denton, TX
03.2022 - Current
- Providing Administrative Support for CTO, managers and supervisors.
- Payroll time keeping support to employees per HBU.
- Assisting in maintaining department Payroll records including Status sheets, leave and pay registries.
- Support staff in process updates, and provide training regarding budget, accounting, procurement, accounts payable processes, and payroll.
- Provided support to team members through research and information gathering.
- Organized office supplies and maintained inventory for efficient operations.
- Review, monitor and evaluate processes for continuous operation improvements, seamless customer service; review and recommend optimized methods for transaction processing.
- Handle discretionary decisions and confidential administrative duties.
- Experienced with JDE ERP system, Microsoft, Kronos, Smartsheet, Scanman, Teams etc.
- Supported budget tracking by processing invoices and purchase orders.
- Organized and maintained filing systems for electronic documents, ensuring accuracy and confidentiality of records.
- Assisted with the planning of special events by arranging catering services, securing venues etc.
- Served as the Benefits department Liaison/Wellbeing Ambassador.
ACCOUNTS PAYABLE REPRESENTATIVE II
City of Denton Accounting
Denton, TX
04.2007 - 02.2022
- Processed invoices for accuracy and compliance with city policies.
- Maintained vendor relationships through timely communication and issue resolution.
- Managed payment schedules to meet deadlines set by city regulations.
- Utilized accounting software to track payments and manage accounts payable records.
- Collaborated with team members to streamline invoice processing procedures.
- Assisted in training new staff on accounts payable processes and systems.
- Reviewed invoices for accuracy and completeness prior to payment processing.
- Maintained accurate records of all financial transactions.
- Participated in special projects assigned by management as well as generation of reports as requested.
- Provided training and guidance to junior staff members on Accounts Payable processes as well as transitioning to digital in 2020.
- Developed strong relationships with internal departments and external vendors to ensure effective communication flow of information related to accounts payable activities.
- Evaluated existing processes and implemented process improvements when necessary.
- Reconciled vendor accounts on a regular basis.
- Matching vendor invoices with purchase orders; prepare and enter vouchers for payment.
- Prepare and enter check requisitions, review and reconcile Vendor statements.
- Create and update spreadsheets for various functions.
- Verify, enter and scan W-9's information.
- Payments of Check requisition, refunds, wires, Smartsheet, Filing, check distributing, mail sorting and Laser fiche scanning.
CITY HALL RECEPTIONIST
City of Denton
Denton, TX
12.2003 - 03.2007
- Switchboard operator.
- Created switchboard reports to provide actionable insights for supervisor.
- Complete and merge Civil Service letters for City Manager; maintain CMO/CC meeting room calendars.
- Maintain, compare and update official calendar intranet and City Council calendar.
- Supply ordering, check requisitions, purchase orders and receivers and back up for payroll.
- Performed Spanish translations for documents and communications.
- Organized and digitized reading files to improve accessibility and efficiency.
- Managed jury summons projects and organized filing systems for improved document retrieval.
ADMINISTRATIVE ASSISTANT
Allstate Insurance
Denton, TX
03.2003 - 09.2003
- Sorted mail and invoices, answered phones, and scheduled appointments to support office operations.
- Managed new business property and casualty processes to ensure timely coverage initiation.
- Set up claims and applications reviews before submitting to underwriting.
- Conducted daily cancellation audits and reviewed customer accounts during renewal to maintain compliance.
ACCOUNT MANAGER
Electrowire Inc.
Carrollton, TX
06.1997 - 12.2002
- Oracle base system, including MRP process and report generation.
- Executed EDI transactions for customer inbound and outbound POs, advanced ship notices, and invoices.
- Monitored budgets and inventory supplies to ensure alignment with operational goals.
- Experienced in all processes from purchase orders entry and receiving; kitting, bar-coding, shipping (national & international) freight management and purchasing.
- Material master information set up and records update.
- Ensured customer satisfaction through effective communication and support.
- Managed client accounts and maintained customer relationships for Electrowire Inc.
- Collaborated with sales teams to develop Account strategies and solutions.
- Coordinated project timelines and deliverables to meet client expectations.
- Communicated product updates and service enhancements to clients effectively.
- Prepared detailed reports on account performance for management review.
- Resolved client issues promptly to ensure satisfaction and retention.
- Managed multiple accounts simultaneously while meeting deadlines.
- Resolved customer complaints in a timely manner.
- Acted as main point of contact in matters relating to client concerns and needs.
- Analyzed client data and identified opportunities for growth.
- Onboarded new team members to integrate into organization.
- Department Liaison between Finance, Procurement, warehouse and accounting.
- Managed account receivables for assigned accounts, ensuring timely payments.
- Utilized problem-solving skills when dealing with difficult customers.
Education
Diploma - undefined
Hawthorne High School
Some College (No Degree) - undefined
El Camino College
Diploma - Computer Science
CECATI Tech
Skills
- Attention to Detail
- Fast Learner
- Time Management
- Professionalism
- Process Improvements
- Contract management
- Effective Communication
- Team Collaboration
- Challenge Seeking
Languages
Spanish
Timeline
ADMINISTRATIVE ASSISTANT III
City of Denton Technology Department
03.2022 - Current
ACCOUNTS PAYABLE REPRESENTATIVE II
City of Denton Accounting
04.2007 - 02.2022
CITY HALL RECEPTIONIST
City of Denton
12.2003 - 03.2007
ADMINISTRATIVE ASSISTANT
Allstate Insurance
03.2003 - 09.2003
ACCOUNT MANAGER
Electrowire Inc.
06.1997 - 12.2002
Diploma - undefined
Hawthorne High School
Some College (No Degree) - undefined
El Camino College
Diploma - Computer Science
CECATI Tech