Ashley McClendon

• Supporting the VP of R&D Product Operations (Stephanie Cortese)
• Capturing action items for bi-weekly LT team meeting.
• Managed and owned the Rhythm of Business (ROB) calendars for the entire Org in Switchboard.
• Updating the Rhythm of Business in Keynote on a weekly basis.
• Partnered with the our Finance Business partner to manager quarterly team budgets.
• Organized our team offsite R&D|TPM (technical product managers) in San Fransico at Twilio’s HQ. With catering, consolidating the deck, booking travel for myself & the VP of Product) along with managing our offsite budget.
• Reconciling all expenses on the behalf of my Exec and approving direct reports expensing.
• Assisting with driving All-hands slides Q&A’s Slido & Google forms submissions.
• Manage R&D and Product Op’s distribution list
• Organized virtual team building activities such as cookie designing through our partnership with “Teamraderie” a ton of fun BTW!
• Assisting with building decks using Canva for design purposes, fun fact: I created the OG’s team video slideshow using canva for our EOY Christmas video.
• Much more!

• Bubbly Hearts Org is a heartwarming 501(c)(3) non-profit based out of Chicago Illinois. At BHO we offer a free weekend pickup/dropoff, washing/drying laundry services for those facing hardships and adversity. Along with our free services we offer a judgmental free listening ear to show our bubbly friends that we are here, we understand and we love them with all of our Bubbly Hearts.

• Reporting to the Chief Strategy Officer (Dafne Guisard) also supporting the Chief Financial Officer (Andre Mello) and VP Digital (AI group).
• Organized successful events such as leadership team off-sites, finance recognition lunches, town-halls, fire-side chats, factory tours and summits.
• Managing complex calendars by implementing structure, color coordination and identifying top priorities for upcoming speaking engagements and projects.
• Tracking expenses and submitting all expense reports through Workday and Amex Global.
• Acted as a liaison between the executive team and other departments within the organization.
• Faciltating large group meetings across the org such as board meetings, PI Planning, PMO’s.
• Coordinated travel arrangements including INTL, flights, private jets, hotels, transportation, visas, and itineraries.
• Assisted with on-boarding new EA’s.
• Capturing action items during our weekly strategy LT meetings.

• Managing team budgets for off-sites, team events and much more!

Executive Assistant to the CEO, (Brooks Borcherding) Head of AWS, (Eric Terrell) Head of Sales (Tim Currie) and Office Manager to all of our ~NA WeWork spaces Chicago, NYC, ATL.

• Safeguarding scheduling and organizing all calendar meetings.
• Expensing /reconciling (4) company corporate Barclaycards USD & GBP.
• Prepping the CEO w/ marketing dpt. for monthly Town-hall and speaking engagements.
• Assisted with project management of our contractors for NA ~ deployment projects.
• Office Manager for our (3) WeWork spaces located in Chicago, Atlanta (1) studio office suite located in New York.
• Supporting the IT and Business Support team in London, Germany and Paris. With equipment orders i.e. cell phones, laptops, keyboards.
• Completing all inductions for our North American new hires, Engineers, Architects, Legal.
• Supporting our NA ~ marketing department with events such as summits and the talent academy launch.
• Collaborated with the marketing department for the design and arrangement of swag.
• Organizing all activities, I.e. boat rides, holiday parties, team cooking classes, etc.

• Provide comprehensive support to the VP of Sales Executive (Scott Will) including a manufacturing engineering sales team of (8)

• Presented during all weekly sale's meetings.

• Implemented block scheduling for VP of Sales to safeguard time, decreasing interruption and improvement of work-life balance.

• Completed all Quotes & Proposals

• Strategized budgetary pricing for systems.

• Processed all equipment orders

• Improved lead delegation submissions.

• Calendar coordination for off-site strategy meetings.

• Key account / customer follow-up managing for top Fortune 500 companies. • Completed all other administrative task such as Lab testing, Notarizing, Translations, Printing, Shipping & Drawing Researching.

• Assisting sales engineers with international bids and negotiations.

• Assisted Registrants — Doctors’s, NP’s,PA’s, Researchers, Manufactures & distributors, K9 handlers, Pharmacies, Fire Departments and much more with applying and/or renewing for the DEA (Drug Enforcement Administration) application‘s.

Supported (1) Principal C-Suite, Sophisticated calendar & travel management included priority setting & color coding system.

• Collaborated with the operations manager to plan and execute all aspects of the commercial office expansion that went from 10 to 23 employee space.

• Performed a variety of accounting duties including expensing, invoices, & budget analysis.

• Initiated a paperless environment, establishing e-file software to archive and organize documents for restore

• Property management for investment properties owned by Executive O. • Maintained high level of discretion while handling confidential information and pursuing personal tasks on behalf of the Executive.

• Ran errands to help with daily tasks, enabling Executive to focus on more pressing duties.