Hi, I’m
Ashley Pittman
Indianapolis,IN
Summary
Experienced Virtual Executive Assistant provides comprehensive administrative support to C-Level Clients. Adept at managing calendars, preparing reports and coordinating meetings, virtual meetings. Proficient with zoom, Teams, Outlook, and other virtual software. Demonstrates excellent customer service, problem-solving, and communication skills.
Overview
15
years of professional experience
Work History
Robert Half
Remote Executive Assistant
10.2022 - Current
Job overview
- Processed travel expenses and reimbursements for executive team and senior management group.
- Answered high volume of phone calls and email inquiries.
- Streamlined operations and prioritized tasks, allowing senior staff to increase productivity.
- Updated spreadsheets and databases to track, analyze, and report on performance and sales data.
- Handled confidential and sensitive information with discretion and tact.
- Worked with senior management to initiate new projects and assist in various processes.
- Organized and coordinated conferences and monthly meetings.
- Used advanced software to prepare documents, reports, and presentations.
- Used QuickBooks to produce monthly invoices, reports, and other deliverables.
- Took notes and dictation at meetings.
- Facilitated training and onboarding for incoming office staff.
- Conducted research and analyzed data to provide detailed reports on various business topics.
- Filed paperwork and organized computer-based information.
DSIS Enterprises
Virtual Assistant
01.2010 - 01.2023
Job overview
- Wrote press releases and posted updates to social media.
- Organized logistics and materials for each meeting and took detailed notes for later dissemination to key stakeholders.
- Identified and recommended changes to existing processes to improve accuracy, efficiency, and quality service.
- Monitored emails, organized inbox, and prioritized messages for clients.
- Completed business correspondence, transcription, and data entry.
- Set up virtual Zoom meetings, invited guests and disseminated agendas.
- Continually sought methods for improving daily operations, communications with clients, recordkeeping and data entry for increased efficiency.
- Completed forms, reports, logs and records to quickly handle all documentation for human resources.
- Transcribed and organized information to assist in preparing speeches and presentations.
- Recorded new hires, transfers, terminations, changes in job classifications and merit increases to main human resources files.
- Prepared PowerPoint presentations and ran slide shows remotely for virtual meetings.
- Uploaded files for team use on Google Suite and SharePoint.
- Organized and managed team tasks using Trello and Asana.
- Managed CRM input, exports and clean up.
- Executed travel arrangements by researching and booking flights and accommodations.
- Ordered gifts for clients for holidays and in recognition of special accomplishments.
State Of Indiana
Hybrid Executive Assistant
03.2008 - 02.2014
Job overview
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Took notes and dictation at meetings.
- Upheld strict timetables by maintaining accurate, balanced calendars.
- Organized logistics and materials for each meeting and took detailed notes for later dissemination to key stakeholders.
- Created and managed office systems to efficiently deal with documentation.
- Handled incoming and outgoing mail, email and faxes.
- Updated and maintained confidential databases and records.
- Transcribed meeting minutes to support sales, business development and senior management teams.
- Updated spreadsheets and created presentations to support executives and boost team productivity.
- Conducted research and analyzed data to provide detailed reports on various business topics.
- Screened calls and emails and responded accordingly to support executive correspondence.
- Worked with senior management to initiate new projects and assist in various processes.
- Processed travel expenses and reimbursements for executive team and senior management group.
Education
Ivy Tech State College Indianapolis, IN
Associate of Applied Science from Education
05.2009
Skills
- Business Correspondence
- Meeting Agendas and Minutes
- Advanced MS Office Suite Proficiency
- Social Media Updating
- Online Research
- Social Media Knowledge
- Google Drive
- Customer Satisfaction
- Office Administration
- Executive Support
- Microsoft Office
- Human Resources Management (HRM)
Timeline
Remote Executive Assistant
Robert Half
10.2022 - Current
Virtual Assistant
DSIS Enterprises
01.2010 - 01.2023
Hybrid Executive Assistant
State Of Indiana
03.2008 - 02.2014
Ivy Tech State College
Associate of Applied Science from Education
Similar Profiles
David PriceDavid Price
Client Services Director at Robert Half Japan, Robert Half Management Resources, FMP ConsultingClient Services Director at Robert Half Japan, Robert Half Management Resources, FMP Consulting
Colin CostinColin Costin
Anti Money Laundering Investigator at Robert HalfAnti Money Laundering Investigator at Robert Half
Pranil ChandraPranil Chandra
Asistant Property Manager at Robert HalfAsistant Property Manager at Robert Half
Lisa GaikwadLisa Gaikwad
HR Payroll Manager Consultant at Robert HalfHR Payroll Manager Consultant at Robert Half
Jordan StoneJordan Stone
Customer Service Representative at United AirlinesCustomer Service Representative at United Airlines