Aubry Baca
Midland,TX
Summary
Respected Human Resources Manager with extensive expertise in talent acquisition and employee relations. Multi-tasks effectively on complex projects while consistently meeting deadlines. Promotes clear communication and collaboration among departments to enhance organizational efficiency.
Overview
4
4
years of professional experience
Work History
Human Resources Manager
Midland Medical Lodge
Midland , TX
03.2022 - Current
- Assisted in developing succession planning strategies for key positions within the organization.
- Conducted background checks and reference checks of prospective employees.
- Coordinated various benefits programs such as medical insurance, retirement plans and vacation policies.
- Created job postings, tracked applicants and maintained applicant database.
- Assisted in the development of performance management systems including goal setting, performance reviews, corrective action plans and disciplinary procedures.
- Identified, screened and interviewed potential employees.
- Ensured compliance with federal, state and local employment laws.
- Provided guidance on labor law compliance issues such as FMLA, ADA, Title VII.
- Resolved conflicts between different departments or personnel using sound judgment to maintain a harmonious work environment.
- Developed and implemented recruitment strategies to attract qualified candidates.
- Collaborated with department managers to develop comprehensive training programs that meet the needs of each individual team member.
- Organized orientation sessions for new hires and provided them with onboarding information.
- Reviewed job descriptions regularly to ensure accuracy of duties assigned to each position.
- Organized team building activities to foster collaboration among staff members.
- Maintained employee records in accordance with company policy and applicable legal requirements.
- Held exit interviews and documented information discussed with employees.
- Investigated workplace issues with professionalism and sensitivity and detailed incidents in reports to senior executives.
- Recruited new employees and built relationships, driving visibility.
- Advised leadership on vacation and sick time, benefits, job services and employment discrepancies.
- Initiated employee evaluation process and recommended policy changes to help staff progress toward desired readiness goals.
- Compiled reports to provide management with accurate information and comply with policies and procedures.
- Helped with employee transfers and referrals.
- Reported on workplace health and safety compliance to superiors.
Payroll Specialist
Midland Medical Lodge
Midland, TX
03.2022 - Current
- Created and maintained employee records, including new hires, terminations, salary changes, and tax withholding forms.
- Generated reports detailing hours worked by department, location, employee type as requested by management.
- Responded promptly to inquiries from employees regarding their paychecks or deductions.
- Managed multiple tasks simultaneously while meeting deadlines consistently.
- Reconciled monthly benefit statements from vendors to ensure accuracy of information in the payroll system.
- Assisted with auditing processes related to payroll.
- Prepared quarterly reports for government agencies such as 941s, W-2s, 1099s.
- Developed and implemented procedures to ensure accurate entry of payroll data into the system.
- Reviewed timecards at month end to ensure accuracy before approving payment.
- Solved complex problems related to payroll processing quickly and efficiently.
- Updated job knowledge by participating in educational opportunities; reading professional publications; maintaining personal networks; participating in professional organizations .
- Performed manual calculations for retroactive pay adjustments or special payments as required.
- Responded promptly to requests from external auditors during audits.
- Reviewed timesheets for accuracy and completeness prior to processing payroll.
- Processed payroll for over 125 employees bi-weekly, ensuring accuracy of pay and deductions.
- Prepared and submitted payroll reports for review by senior management.
- Coordinated the distribution of annual W-2 forms to employees.
- Provided timely customer service support to employees regarding questions about their paychecks or other payroll issues.
- Collaborated with employees and supervisors to immediately resolve discrepancies in timesheets.
- Onboarded new employees in time reporting and payroll systems.
- Handled the setup and validation of direct deposit instructions for employees.
- Processed garnishments, child supports, and levies in accordance with federal and state laws.
- Supported payrolls, driving timely and accurate payment of employee wages.
- Processed and monitored sick pay, vacation pay, and other leave entitlements accurately.
- Processed employee rehires, transfers, terminations and withholdings.
- Implemented new payroll software, leading to a reduction in processing errors.
- Reconciled payroll accounts and resolved discrepancies in a timely manner.
- Collaborated with external auditors during annual audits, providing necessary payroll records and explanations.
- Developed and maintained detailed payroll documentation and procedures guides.
- Created payroll-related reports for pension plans, insurance, and other benefits.
- Assisted employees with payroll-related inquiries, providing clear and concise information.
- Managed timekeeping system and resolved any timecard discrepancies.
- Provided training to new payroll department staff on payroll systems and procedures.
- Managed payroll and time and attendance systems.
- Responded to employee inquiries regarding payroll and timekeeping.
- Trained new employees on company timekeeping systems.
Accounts Payable Clerk
Midland Medical Lodge
Midland , TX
03.2022 - Current
- Verified accuracy of coding on invoices prior to processing payments.
- Entered data into accounting system to maintain accurate financial records.
- Maintained accounts payable files and records in an organized manner.
- Assisted with month-end closing activities as needed.
- Ensured proper authorization for all purchases made by the organization.
- Processed invoices and payments in accordance with company policies and procedures.
- Managed vendor relationships through prompt communication of payment information.
- Monitored accounts receivable aging reports to ensure timely payments.
- Collaborated with vendors, suppliers and staff members across departments to resolve any issues that arose.
- Reconciled vendor statements, investigated and resolved discrepancies.
- Analyzed invoice and expense reports, identified variances and researched issues to correct problems and maintain financial compliance.
- Applied mathematical skills to calculate totals, check figures, and correct problems with physical and digital files.
- Coded invoices to maintain organized and accurate records.
- Prepared and updated vendor files, tax documents and insurance information.
Receptionist
Midland Medical Lodge
Midland , TX
08.2021 - Current
- Performed data entry tasks into various computer systems accurately and promptly.
- Updated daily log book with information about visitors entering the premises.
- Verified visitors' identification cards before allowing access to the building.
- Provided excellent customer service at all times while interacting with both internal and external customers.
- Maintained a neat reception area by organizing materials and tidying up furniture.
- Maintained an organized filing system of confidential client information in accordance with company policy.
- Coordinated with vendors for repairs and maintenance of office equipment.
- Assisted in maintaining office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing orders for supplies; verifying receipt of supplies.
- Greeted visitors and provided them with assistance.
- Managed all incoming mail distribution, courier services, faxes, and photocopying documents as requested.
- Scheduled appointments for clients, customers, and other visitors.
- Answered incoming calls, took messages, and transferred calls to appropriate departments or personnel.
- Scheduled and confirmed appointments and meetings for management team.
Education
High School Diploma -
Van Horn High
Van Horn, TX06-2011
Skills
- Payroll administration
- Employee training
- Performance management
- Labor law compliance
- Conflict resolution
- Recruitment strategies
- Customer service
- Data analysis
- Time management
- Succession planning
- Onboarding processes
- Team building
- Documentation management
- Accounts payable
- Data entry
- Financial reporting
- Invoice processing
- Attention to detail
- Organizational skills
- Outlook configuration
- SharePoint development
- Microsoft dynamics 365
- Windows virtual desktop
- Data management
- Communication skills
- Multitasking Abilities
- Verbal communication
- Troubleshooting
- Organization
- Friendly, positive attitude
- Microsoft office
Languages
English
Professional
Spanish
Limited
References
References available upon request.
Timeline
Human Resources Manager
Midland Medical Lodge
03.2022 - Current
Payroll Specialist
Midland Medical Lodge
03.2022 - Current
Accounts Payable Clerk
Midland Medical Lodge
03.2022 - Current
Receptionist
Midland Medical Lodge
08.2021 - Current
High School Diploma -
Van Horn High