AUDREY CRAWFORD
Crowley,USA
Summary
Finance professional with strong background in managing accounts payable processes and ensuring regulatory compliance. Skilled in invoice processing, vendor management, and financial reporting, with significant experience in optimizing workflows for greater efficiency. Known for collaborative approach, adaptability to evolving business needs, and consistent delivery of accurate financial results. Trusted team player with focus on achieving organizational goals.
Over 10 years’ Account Payable ERP, Payroll experience Over 18 years of Document Imaging experience Over 28 years of Microsoft Office Applications Typing skills include 40 wpm, 10-key Exceptional organization, administrative, and data entry skills
Overview
43
43
years of professional experience
1
1
Certification
Work History
Accounts Payable Analyst
Westwood Professional Services
Ft. Worth, TX
02.2024 - Current
- Managed invoice processing and payment approvals to ensure timely vendor settlements.
- Analyzed discrepancies in vendor statements, resolving issues efficiently to maintain accurate records.
- Coordinated with cross-functional teams to streamline accounts payable processes and improve workflows.
- Implemented automated solutions for invoice matching, enhancing accuracy and reducing processing time.
- Manage invoice GL Coding for each line
- Match timesheet with Temp Consultant invoices for payment processing.
- Answer internal and external call s regarding account and payment status
Accounts Payable Specialist
Flight Safety International Defense
Grand Prairie, TX
01.2023 - 01.2024
- Review incoming emails to the AP invoices and documentation inbox in Outlook. Move invoices to File Explorer folders for payment review and processing. Check requests are entered into Cost Point for payment. Using 2-way and 3-way match to setup invoices for payment electronically process invoices.
- Effectively and timely create check request for invoice payments.
- Identification for vendor for the invoice being processed for payment, which included.
- Coding for services or product and contractor and subcontractors. Making sure the project for the vendor is accurate.
- Acquiring approval from purchasing, buyer, and/or finance manager.
- Matching necessary documentation to invoice as needed, which included the Purchase Order, Receiving Report, Purchase Request as the primary documents and any others documents that are requested as an attachment.
- Move the check request manually on workflow using the File Explorer Platform for tracking.
- Process weekly check runs for invoice payments and special check runs as needed.
- Collaborated with other departments to resolve discrepancies in invoices or purchase orders, promoting smooth business operations.
Accounts Payable Specialist
City of Alvarado
104 W College Ave Alvarado, TX 76009
02.2022 - 01.2023
- Use 2-way match and 3-way match to electronically process invoices
- Reconciled vendor statements to maintain accurate accounts payable records.
- Effectively and timely code invoices for payment processing in InCode. Contacting internal staff for budgeted coding for invoices. Making sure all documentation is scanned to invoice to support payment.
- Process travel in depth expense reports for city employees
- Request and process invoices with project coding.
- Match invoices to Purchase Orders when applicable.
- Answer questions and resolves invoicing issues for internal and external customers, by initiating calls when necessary
- Prepare payroll functions as needed for plant managers
- Input time entry in InCode system
- Modify deduction information for employee changes
- Complete monthly report to included accrued benefit hours
- Provide financial report for department Managers and Directors as needed for budgeting assistance.
- Weekly check runs for invoice payments. Special check runs as needed.
- Expense report and credit card reconciliation.
- Provide Internal and external assistance for accounts payable and payroll support as needed
- Assist with month-end and year-end processes.
- Adhere to all guidelines set by City Manager and Mayor
- This overlap in work is due to Covid and the decrease of work at AZZ.
- Collaborated with internal departments to resolve discrepancies efficiently.
Accounts Payable Specialist
AZZ Galvanizing Company Inc.
400 W 7th Street Fort Worth Texas 76114
10.2018 - 09.2022
- Process invoices for payment for 14 of 60 galvanizing plant locations
- Using 3-way match process as well as GL coding for payment processing in OnBase and Oracle which are ERP types of software.
- Invoices are received electronically and by mail in. They are sorted and placed in holding slot for scanning by A/P processor.
- Ensure expense reports for employee travel and guest travel are processed timely, adhering all guidelines and policies
- Scan invoices for electronic processing using Fujitsu scanner
- Entry 100 – 150 invoices for payment daily into OnBase
- Communicated with plant and suppliers
- Assist Office Manager at plant with coding and product receiving
- Make sure all items invoiced were received in Oracle correctly
- Check pricing of item on invoice to quoted price.
- AZZ, Inc., is a global provider of metal coating services, welding solutions, specialty electrical equipment and highly engineered services to markets of power generation, transmission, distribution and industrial in protecting metal and electrical systems used to build and enhance the world’s infrastructure.
- Contributed to year-end closing process by ensuring all outstanding payables were accurately recorded and settled promptly.
Office Manager
Martin Marietta
05.2014 - 10.2018
- Maintain records for the North Texas plant locations
- Make sure proper material was delivered and picked up
- Ensure pricing was accurate
- Complete monthly expense report
- Review receipts for purchases in accordance with company policy
- Approve for payment
- Work closely with Procurement department
- Verify material pricing on PO for blanket and individual PO
- Activate and inactivate P-Cards
- Communicate with suppliers and plant workers regarding issues on material.
- Assist with month end close.
- Martin Marietta is a leading supplier of aggregates and heavy building materials, with operation in over 26 states, Canada, the Bahamas and the Caribbean Islands. Martin Marietta is dedicated to supplying resources for the roads, sidewalks, and foundations in which we live.
Imaging Specialist Supervisor
Tarrant Appraisal District
2500 Handley-Ederville Rd Ft. Worth, TX 76118
10.1983 - 09.2013
- Coordinate with personnel regarding priorities and production processes within each department
- Trouble-shoot issues with Imaging System
- Maintain the workflow process for Image.
- Produce, test, and maintain workflow processes for Imaging System
- Work with application programmer on modifications to imaging programs
- Test new workflow formats annually
- Design, create and implement strategic business projects that effectively use workflow.
- Produce status reports on workflow and overall image usage.
- Write data queries to use for checking accuracy of information being place in the Imaging repository, Content Manager
- Weekly staff reports for administrative staff.
- Conduct training sessions for end-users throughout the organization.
- Write and maintain documentation updates for primary imaging processors.
- Manager security authorization levels for users of the iSeries System
- Process documents to digital format
- Scan original documents.
- Index information to appreciate key fields.
- Release to imaging repository
- Consult with IT staff on budget issues and necessity for maintaining proper Image usage.
Education
Bachelor of Science - Business Administration, Accounting Information Management
Strayer University
1133 15th Street NW12-2027
Skills
- Platform, Software, and Tools
- Software: IBM Work Management Builder, MS Word, MS Excel (advanced), File Explorer
- Kofax Ascent Capture, Kofax Image Controls, IBM Content Manager, AS400
- Accounts Payable software: OnBase, Oracle, InCode, QuickBooks, Costpoint, SAP Concur, Deltek Vantagepoint, EleVia Payables and Approval Tracking
Certification
Ascent Capture Certification 2002
Timeline
Accounts Payable Analyst
Westwood Professional Services
02.2024 - Current
Accounts Payable Specialist
Flight Safety International Defense
01.2023 - 01.2024
Accounts Payable Specialist
City of Alvarado
02.2022 - 01.2023
Accounts Payable Specialist
AZZ Galvanizing Company Inc.
10.2018 - 09.2022
Office Manager
Martin Marietta
05.2014 - 10.2018
Imaging Specialist Supervisor
Tarrant Appraisal District
10.1983 - 09.2013
Bachelor of Science - Business Administration, Accounting Information Management
Strayer University