Esther Russell
Southbury,CT
Summary
Accounts Payable/Receivable Specialist with extensive experience in full-cycle accounting processes. Expertise in electronic payments, invoice management, and cross-departmental collaboration, supported by proficiency in financial software to optimize financial operations.
Overview
28
28
years of professional experience
Work History
Accounts Payable Analyst
Drew Marine
Waterbury, Connecticut
01.2024 - Current
- Processed vendor invoices accurately for timely payments.
- Reviewed invoices for accuracy and completeness, facilitating timely vendor payments.
- Executed accounts payable coding and data entry in electronic workflow systems to ensure accuracy and efficiency.
- Processed high-volume invoices with minimal supervision, maintaining accuracy and meeting deadlines.
- Reconciled accounts payable transactions to maintain financial accuracy.
- Analyzed discrepancies between vendor statements and company records to identify errors or missing information.
- Supported month-end closing activities with documentation and reports.
Accounts Payable Coordinator
Tomra of North Americas, Inc.
Southbury/Shelton, CT
05.2023 - 10.2023
- Responsible for providing financial, administrative and clerical services. Including processing and monitoring payment and expenditures in an effective and efficient manner that will ensure that finances are accurate and up to date.
- Accounts Payable coding and data entry using electronic workflow
- 2-way Purchase Order matching for inventory and non-inventory items
- Verify that transactions comply with financial policies and procedures
- Generate check, EFT and wire payments
- Obtaining new supplier paperwork
- Resolve inquiries from suppliers and research statement discrepancies in a timely manner
- (remote)
Accounts Payable/Receivable Specialist
H.I. Stone & Son
Southbury, CT
08.2016 - 05.2023
- Manage full-cycle Accounts Payable, including receiving, processing and verifying all company invoices, EFT, wire and check payments
- Manage full-cycle Accounts Receivable, including invoicing, collections, recording deposits
- Post customer payments by recording cash, check and credit card transactions
- Researched and identified discrepancies, corrected systems, communicated with customers, and collected unpaid balances.
- Consolidated and billed for multi-million dollar account, ensuring accurate financial reporting.
- Process payroll on a weekly basis
- Maintained communication with customers and vendors to foster loyalty and satisfaction.
- Conducted cross-training sessions to enhance team flexibility and coverage.
- Coordinated daily dispatch of over 30 drivers to optimize delivery routes.
Accounts Payable Specialist
Sims Recycling Solutions (via Creys Financial Services)
Eindhoven, The Netherlands
09.2007 - 05.2008
- Managed full-cycle accounts payables, including electronic banking, matching invoices to POs, and processing non-PO invoices; processed 150+ invoices daily in Navision, ensuring accurate GL coding and posting with proper approvals.
- Reviewed and verified accounts payable ledger entries against general ledger, ensuring accuracy and compliance.
- Logged and tracked daily cash transactions to maintain accurate financial records.
- Managed accounts receivable tasks by creating invoices, collecting payments, and recording deposits to maintain cash flow.
Accounts Payable Specialist
Flextronics International (via Kelly Financial Services)
San Jose, California
10.2006 - 09.2007
- Re-class GL account of weekly batch (approx. 300 invoices) for approval and payment
- Resolved freight invoice discrepancies to facilitate timely payments and vendor satisfaction
- Audited and processed freight payments to ensure accuracy and compliance
- Communicated effectively with vendors and coworkers to address inquiries and streamline payment processes
Accounts Payable Specialist
Sidemark Corporate Furniture
Santa Clara, California
11.2005 - 10.2006
- Managed accounts payables process, including weekly check runs, invoice matching to POs, GL coding, and posting invoices with required approvals.
- Reconciled accounts payable ledger to general ledger weekly, ensuring accurate financial records.
- Processed daily company credit card transactions, ensuring accuracy of financial records.
- Reviewed employee expense reports for compliance with company policy and accuracy.
- Developed and implemented an invoice tracking system and a streamlined filing system for ledgers, enhancing organization and accessibility.
- Recorded daily cash transactions in financial system to maintain accurate cash flow records.
- Excellent written and verbal communication with vendors and co-workers
- Cross trained for A/R duties including; invoicing, collections, record deposits
Accounts Payable Specialist
Van Straten Bouw & Vastgoed Eindhoven Construction
Eindhoven, The Netherlands
05.2003 - 10.2004
- Processed and posted 100+ invoices daily in Navision for the A/P in the Projects department.
- Executed 2-way and 3-way matching of invoices for timely approval.
- Prepared payments for vendors and contractors.
- Coordinated communication with vendors and co-workers to streamline operations.
- Organized and maintained A/P filing system for efficient record-keeping.
- Successfully revised and maintained administrative procedures
- Customized Navision financial software for company needs
Administrative/Office assistant
Waarborgfonds Kinderopvang
Eindhoven, The Netherlands
04.2002 - 05.2003
- Scheduling appointments and event planning
- Meeting planning, recording, and distribution of meeting minutes
- Performed accurate data entry into databases
- Managed Access databases to streamline data storage and retrieval.
- Assisted in development of financial administration using Unit4 software
- Developed PowerPoint presentations to effectively communicate key information.
- Designed brochures and information packages to support marketing and informational needs.
Accounts Payable/Accounts Receivable
Total Support BV
Eindhoven, The Netherlands
03.1999 - 04.2002
- Executed full-cycle accounts payable and accounts receivable duties, processing and posting invoices, wire transfers, collections, and recording deposits to ensure timely financial transactions.
- Recorded daily cash transactions, enhancing accuracy of financial records and supporting effective financial management.
- Customize AFAS financial software
- Created, designed, and published office magazine, fostering communication and engagement within the organization.
- Contributed to the staff committee for event planning.
Education
Bachelor's Degree - Finance/Economics
Economisch Lyceum Eindhoven
Eindhoven, Noord Brabant, The Netherlands07-1999
Certification/Diploma -
Kempenpoort Orienteren & Schakelen
Eindhoven, The Netherlands07-1996
Certification/Diploma -
Groenschool (high school)
Eindhoven, The Netherlands07-1994
Skills
- Accounts payable and receivable management
- Payroll processing
- EFT, ACH, wire payments, checks
- Administrative procedure optimization
- Supplier documentation acquisition
- Cash and credit card transaction processing
- Expense report review and processing
- Data entry accuracy
- Problem solving expertise
- Excellent verbal and written communication skills
- JD Edwards
- IFS8 and IFS Cloud proficiency
- QuickBooks
- Navision software experience
- Microsoft Office Suite proficiency
- Microsoft Teams collaboration
- Zoom meeting facilitation
- Team planning and coordination
- Creative Information System utilization
- Ariba platform familiarity
- Afas DOS/Windows experience
- Unit 4 software knowledge
- SSUI freight bill management
LANGUAGES
Dutch (fluent), English (fluent)
Timeline
Accounts Payable Analyst
Drew Marine
01.2024 - Current
Accounts Payable Coordinator
Tomra of North Americas, Inc.
05.2023 - 10.2023
Accounts Payable/Receivable Specialist
H.I. Stone & Son
08.2016 - 05.2023
Accounts Payable Specialist
Sims Recycling Solutions (via Creys Financial Services)
09.2007 - 05.2008
Accounts Payable Specialist
Flextronics International (via Kelly Financial Services)
10.2006 - 09.2007
Accounts Payable Specialist
Sidemark Corporate Furniture
11.2005 - 10.2006
Accounts Payable Specialist
Van Straten Bouw & Vastgoed Eindhoven Construction
05.2003 - 10.2004
Administrative/Office assistant
Waarborgfonds Kinderopvang
04.2002 - 05.2003
Accounts Payable/Accounts Receivable
Total Support BV
03.1999 - 04.2002
Bachelor's Degree - Finance/Economics
Economisch Lyceum Eindhoven
Certification/Diploma -
Kempenpoort Orienteren & Schakelen
Certification/Diploma -
Groenschool (high school)