Ayn L. Gore
Oakville,WA
Summary
Detail-oriented high school registrar experienced in managing student records, enrollment, and graduation tracking with accuracy and efficiency. Currently pursuing a Master of Education in School Counseling, with a strong focus on supporting student success. Proficient in Qmlativ and Microsoft Office, with strong organizational and data management skills. Committed to collaboration and delivering high-quality support to students, families, and staff.
Overview
27
27
years of professional experience
Work History
Registrar – Black Hills High School
Tumwater School District No.33
Tumwater, WA
03.2023 - Current
- Maintain and manage accurate student records, including enrollment, withdrawals, transcripts, and academic history
- Process new student registrations and ensure all required documentation complies with district and state regulations
- Coordinate student scheduling and assist counselors with course enrollment, schedule changes, and graduation tracking
- Prepare and distribute official transcripts and verification documents in a timely manner
- Ensure compliance with FERPA and maintain strict confidentiality of all student information
- Utilize student information system to input, update, and audit student data
- Monitor and update student attendance records in collaboration with attendance offices and administration
- Support counselors and administrators by providing accurate data for student progress, credits, and graduation eligibility
- Communicate effectively with students, families, and staff regarding enrollment, records, and academic requirements
- Assist with state reporting, audits, and data verification processes
- Manage cumulative files and ensure proper record retention practices
- Coordinate records requests between schools, districts, and external agencies
- Provide front office support and customer service in a fast-paced school environment
- Troubleshoot discrepancies in student records and resolve data inconsistencies efficiently
- Played a key role in supporting graduation audits and ensuring students met credit requirements
Paraprofessional – Apex/Edmentum Proctor at Black Hills High School
Tumwater School District No.33
Tumwater, WA
04.2021 - 03.2023
- Utilized Skyward for attendance and classroom management, ensuring accurate tracking of graduation requirements and schedules.
- Developed proficiency in programs such as Apex, Edmentum, and Skyward to optimize educational processes.
- Employed Excel, Microsoft Office, Google Classroom, and Google Docs to organize and streamline tasks.
- Monitored student progress and provided constructive feedback to educators for improvement.
- Facilitated communication between parents and school personnel to strengthen support networks.
- Maintained confidentiality of student information to protect privacy and ensure regulatory compliance.
Paraprofessional – 1:1 Student Specific in RISE at Michael T. Simmons
Tumwater School District No.33
Tumwater, WA
09.2020 - 04.2021
- Executed essential functions for paraprofessionals in a special education setting at Tumwater School District.
- Supported teachers in classroom activities and instructional strategies.
- Assisted students with special needs during lessons and daily routines.
- Implemented behavior management techniques to promote positive student interactions.
Paraprofessional - Life Skills at Tumwater High School
Tumwater School District No.33
Tumwater, WA
01.2020 - 06.2020
- Provided individualized support to students in a one-on-one setting
- Executed responsibilities outlined in the Tumwater School District’s essential functions for paraprofessionals in a special education setting
- Supported teachers in classroom activities and lesson preparations for diverse learners.
- Assisted students with special needs to enhance their educational experience and engagement.
- Implemented behavior management strategies to promote positive student interactions and learning.
Office Manager/Paralegal
Jennie Patton, Attorney at Law, P.S.
Olympia, WA
06.2018 - 01.2019
- Managed front-end operations, including answering phones, scheduling appointments, performing file maintenance, and building strong customer relationships, contributing to overall office productivity
- Promoted law practice in professional market, generating new leads and enhancing visibility
- Created and edited legal documents for case filings
- Worked closely with the Trustees’ and the Judges’ offices to provide case continuity and completion in a timely and efficient manner
- Maintained client database for accuracy and currency, supporting effective case management
Director of Community Relations
Canterbury Park, Senior Independent Retirement Community
Longview, WA
10.2017 - 06.2018
- Cultivated and sustained referral partnerships through proactive cold-calling and strategic networking
- Proposed and executed innovative marketing strategies, enhancing brand visibility and engagement
- Secured 14 deposits in 4-1/2 months, significantly reducing the typical timeline of 18 months
- Provided timely follow-up with new leads and existing contacts, ensuring that all notes and action items were accurate and current
- Managed the sales process for all inquiries while keeping the lead database up to date
- Established and developed prospective relationships to include home visits
- Scheduled and coordinated the move-in and move-out process, including proper management of deposits and refunds, and timely and accurate completion of all associated forms
- Maintained and ensured that all work was completed within an approved budget
Executive Director
Colonial Inn, Senior Independent Retirement Community
Olympia, WA
02.2014 - 10.2017
- Managed daily operations, including staff supervision of over 45 personnel that included employees in the front office, kitchen, maintenance, and housekeeping departments
- Improved occupancy to 100% within 6 months
- Developed and maintained sales and marketing initiatives through community involvement and strengthening referral relationships
- Managed and developed sales by providing effective communication to follow up on new leads and contacts
- Established prospective relationships through senior home visits, ensuring timely handling of deposits, refunds, and associated paperwork
Office Manager
All Ways Chiropractic Clinic
Olympia, WA
10.2007 - 02.2014
- Managed daily operations, including opening and closing procedures, appointment scheduling, customer service, issue resolution, supply ordering, inventory maintenance, payroll verification, and daily bank deposit preparation
- Created monthly management reports, including the number and frequency of patient visits, specialized treatments, and accounts receivable/payable, and utilized these reports to develop business strategies to ensure the success of the practice
- Interviewed, hired, trained, and supervised employees while monitoring metrics to enhance personnel performance
- Maintained patient confidentiality while managing patient accounts and serving as patient coordinator, working with patients to educate them on their insurance benefits to meet their individual needs
- Doubled office profits within my first year of employment while maintaining substantiated practice growth over time through grass-roots marketing and community development
- Developed and implemented procedures and software to streamline office productivity and enhance staff performance
- Negotiated a new contract with Regence Blue Shield through relationship building and perseverance
Marketing Director and Preschool Teacher Assistant
Evergreen Christian School
Olympia, WA
01.2006 - 10.2007
- Assist the teacher in the classroom
- Supported students in engaging with activities initiated by the teacher, fostering a collaborative learning environment
- Supervise children in the hallway and playground
- Executed basic clerical tasks such as filing, data entry, and document organization.
- Cultivated relationships with teachers to effectively implement diverse programs, enhancing educational experiences
- Devised marketing strategies and products that secured multiple local sponsorships, boosting community engagement
- Assisted with the implementation of the annual school auction
- Led the development of a parent-teacher association
Customer Service and Accounts Payable Representative
Washington Cellular
Olympia, WA
01.2001 - 10.2007
- Assisted customers with cellular technology needs, ensuring satisfaction and resolving issues effectively
- Posted payments and processed mail, ensuring accurate management of bank deposits
- Surpassed performance expectations while independently managing tasks and maintaining consistent productivity
General Manager
Floors, Inc.
Olympia, WA
01.2005 - 01.2006
- Interviewed, hired, trained new employees to create a skilled and efficient team
- Established payroll and billing system procedures to streamline financial operations
- Developed and implemented marketing plan that increased store visibility and customer engagement
Vice President of Operations
Western Steel Hotels
Tumwater, WA
12.2001 - 12.2003
- Managed daily operations across five locations, overseeing hotel management, human resources, client relations, front desk, and housekeeping to ensure seamless service delivery
- Supervised 250 staff to maintain high standards in customer service and health compliance
- Directed daily operations across multiple hotel properties to ensure seamless guest experiences.
- Implemented cost control measures to optimize budget management and resource allocation.
- Collaborated with department heads to establish operational policies and standard procedures.
General Manager
Western Steel Hotels
Tumwater, WA
01.1999 - 12.2001
- Opened newly built hotel, enhancing guest experience and brand reputation
- Executed targeted marketing plan, increasing hotel visibility and attracting guests
- Managed daily operations
- Managed guest relations to ensure satisfaction and resolve issues
- Hired and trained employees to build a skilled and customer-focused team
- Coordinated human resources activities to support team operations
- Scheduled and coordinated meeting rooms and catering
Education
Bachelor of Science - Psychology
Grand Canyon University
Phoenix, AZ04-2025
Associate in Arts - Highest Honors
South Puget Sound Community College
Olympia, WA12-2019
Master of Education - School Counseling
Grand Canyon University
Phoenix, AZ04-2026
Skills
- Student Records & Enrollment Management
- Qmlativ & Microsoft Office (Excel)
- Data Entry, Reporting & Accuracy
- Organization & Time Management
- Attention to Detail & Problem-Solving
- Communication & Student Support
Timeline
Registrar – Black Hills High School
Tumwater School District No.33
03.2023 - Current
Paraprofessional – Apex/Edmentum Proctor at Black Hills High School
Tumwater School District No.33
04.2021 - 03.2023
Paraprofessional – 1:1 Student Specific in RISE at Michael T. Simmons
Tumwater School District No.33
09.2020 - 04.2021
Paraprofessional - Life Skills at Tumwater High School
Tumwater School District No.33
01.2020 - 06.2020
Office Manager/Paralegal
Jennie Patton, Attorney at Law, P.S.
06.2018 - 01.2019
Director of Community Relations
Canterbury Park, Senior Independent Retirement Community
10.2017 - 06.2018
Executive Director
Colonial Inn, Senior Independent Retirement Community
02.2014 - 10.2017
Office Manager
All Ways Chiropractic Clinic
10.2007 - 02.2014
Marketing Director and Preschool Teacher Assistant
Evergreen Christian School
01.2006 - 10.2007
General Manager
Floors, Inc.
01.2005 - 01.2006
Vice President of Operations
Western Steel Hotels
12.2001 - 12.2003
Customer Service and Accounts Payable Representative
Washington Cellular
01.2001 - 10.2007
General Manager
Western Steel Hotels
01.1999 - 12.2001
Bachelor of Science - Psychology
Grand Canyon University
Associate in Arts - Highest Honors
South Puget Sound Community College
Master of Education - School Counseling
Grand Canyon University