Barbara Phillips
Maple Hill
Summary
Detail-oriented administrative assistant with experience in customer service, data entry and office management. Detail-oriented team player with strong organizational skills. Ability to handle multiple projects simultaneously with a high degree of accuracy.
Overview
16
16
years of professional experience
Work History
Administrative Assistant Mailroom
State Of Kansas Topeka Correctional Facility
2023.09 - Current
- Maintained confidentiality of sensitive information
- Ensure accurate record-keeping through data entry
- Sort, photocopy, censor and distribute incoming mail
- Sort, censor and log all outgoing mail
- Sort, log and distribute all legal mail.
- Help residents with questions about censorships and outgoing mail
- Sort electronic mail and photos for distribution
Administrative Assistant
Wabounsee County Sheriff Office
2018.09 - 2023.05
- Manage Sheriff's Office Budget
- Manage Asset Forfeiture and equipment funds
- Organize files
- Manage inmate funds
- Updated Sheriff's Office accounting to QuickBooks
- Collect payment for services to include VIN Inspections, fingerprinting and jail revenue
- Maintained payroll accuracy by checking and approving all timesheets
- Documented payments and expenses to keep financial records current
Shift Leader
Westlake Ace Hardware
2014.03 - 2018.09
- Trained new employees and delegated daily tasks and responsibilities.
- Maintained a clean and safe work environment while ensuring all employees adhered to safety guidelines and protocols.
- Completed cash and credit card transactions accurately using POS software.
- Oversaw daily cash handling procedures, maintaining accurate records and minimizing discrepancies.
- Resolved customer complaints and issues and offered thoughtful solutions to maintain customer satisfaction.
- Oversaw lawn and garden department by creating weekly orders, managing stock and attractive displays
- Managed the outside garden center in the spring
City Clerk
City Of Quenemo
2008.02 - 2012.08
- Managed city records, ensuring timely updates and accurate documentation for public access.
- Assisted in budget prep, expenditure review, and budget administration.
- Reorganized books and accounting procedures that were being mishandled by the previous City Clerk.
- Prepared revenue and expense forecasts for City Council meetings
- Maintained accurate accounting for water billing and use system
- Implemented a new water billing system that provided for efficient tracking of accounts
- Maintained payroll accuracy by implementing QuickBooks
- Received payment for services such as water bills, gravel sales and Community building rental
- Oversee USDA grants for completed projects for example water line project and sewer line project
Education
Associate of Applied Science - Surgical Technology
Neosho County Community College
Chanute, KS05.2013
Skills
- Customer Service
- Data Entry
- Computer Skills
- Office Administration
- Microsoft Word
- Microsoft Excel
- Filing
- Office Management
- Excel spreadsheets
- Invoice Processing
- Mail handling
- Spreadsheets
- Spreadsheet Management
- Bookkeeping
- Meticulous attention to detail
Timeline
Administrative Assistant Mailroom
State Of Kansas Topeka Correctional Facility
2023.09 - Current
Administrative Assistant
Wabounsee County Sheriff Office
2018.09 - 2023.05
Shift Leader
Westlake Ace Hardware
2014.03 - 2018.09
City Clerk
City Of Quenemo
2008.02 - 2012.08
Associate of Applied Science - Surgical Technology
Neosho County Community College
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