Barbara E. Taliaferro
The Intelligence Security Academy
Manassas,VA
Summary
Administrative Facilities Assistant with active TS Clearance with a strong background in industrial facility operations, administrative support, and security compliance. Experience in coordinating secure access, managing classified materials, and supporting day-to- day operations within high security environments. Commonwealth of Virginia Notary Republic
1
Certification
17
years of professional experience
Work History
Administrative Associate
3 Years 1 Month- Act as liaison between employees, outside contractors, and senior managers.
- Manage, prepare receive and maintain inventory of customer office supplies.
- Perform facility security escort as tasked to include screening visitors and overseeing badge processes.
- Composed SOP for badging access and front desk procedure manual for compliance.
- Handled receipt, sorting and distribution of incoming mail, packages and confidential and sensitive information.
- Handled check deposits and ensured accurate financial record keeping.
- Coordinated and organized office events and activities assigned by supervisor.
Paralegal Case Manager
2 Years 2 Months- Promoted within 2 years to Paralegal Case Manager.
- Managed a caseload of 50+ immigration petitions, including intake and follow-up with clients to ensure all documents are completed accurately and submitted on time.
- Ensured that all legal files are appropriately organized, indexed by subject matter within the records management system (LexisNexis).
- Maintaining regular communication with clients to provide updates on case status via email.
- Prepared H1B petitions for daily shipments to USCIS via UPS.
Administrative Assistant
1 Year 1 Month- Performing administrative tasks, such as file organization and client database management.
- Provide clerical and administrative support to Attorneys and staff.
- Maintain and update databases tracking systems.
- Mentored junior staff in office procedures and best practices, fostering a collaborative work environment.
- Prepared and filed immigration documents, ensuring compliance with legal regulations and deadlines.
Lead Receptionist/Office Manager
2 Years 9 Months- Commonwealth Notary Public for office staff.
- Developed front desk SOP outlining policies, processes, and procedures for the current role.
- Managed front desk operations, ensuring efficient guest check-in and appointment scheduling.
- Oversaw team of receptionists, providing training and support to enhance service quality.
Security Coordinator
1 Year 9 Months- Responsible for access control management for over 2,000 employees.
- Assisted in the development of emergency preparedness and employee safety program.
- Monitored CCTV for employee safety, network IDF office and asset loss.
Security and Protective Services Associate
2 Months- As part of a program with Northern Virginia Community College, worked onsite with a vendor to develop practical experience in law enforcement and protection over persons and property.
- Learned to identify security areas of concern and risk, crime prevention and awareness in accordance with Virginia Law and Regulations, Ethics and Courtroom Procedures.
- Developed skills such as Security Patrol, Access Control, Communications, Report Writing, Emergency Procedures, and Confrontation Management.
Loss Prevention Service Ambassador
6 Months- Maintained continuous visible presence to deter theft.
- Monitored CCTV to check parking lot, internal store hot spots and performed random searches.
- Trained staff on Organized Retail Crime (ORC) groups, Code Adam’s, and emergency/fire safety.
Admin Assistant. /Receptionist
2 Years 11 Months- Managed scheduling and appointment coordination for senior management.
- Streamlined office procedures to enhance operational efficiency and reduce delays.
Executive Administrative (DoD – EHR-S Way Ahead contract)
10 Months- Arranged travel through the Defense Travel System (DTS) software.
- Maintained Public Trust clearance. Upheld encryption/security guidelines for email and PII.
- Led strategic initiatives to enhance operational efficiency and align team goals with organizational objectives.
- Developed and implemented process improvements that streamlined project management workflows across departments.
- Directed organizational change efforts to align business practices with industry best standards.
Administrative Coordinator (DoD /– DHSS)
1 Year 2 Months- Coordinated scheduling and logistics for executive staff utilizing the Defense Travel System (DTS) software.
- Developed and maintained comprehensive filing systems, improving information retrieval accuracy.
- Public Trust Security Clearance
Education
- NVCC - CSC Business Information Technology Certification - 06/19
- Administration of Justice Certification - 08/19
- 3.3 GPA3
VA DCJS Unarmed Security Officer - Law Enforcement
High School Diploma
Skills
Customer service
Verbal communication
Relationship building
Records management
Microsoft office Suite
Microsoft outlook
Microsoft PowerPoint
File organization
Certification
- Commonwealth of Virginia Notary Public License 02/26
- Prince William County Election Officer 02/2024
- NATO 03/2026
- Insider Treat 03/2026
- Active Shooter 6/26
- Cybersecurity Awareness Certificate 06/26
- Cybersecurity for Security Personnel Certificate 11/25
Timeline
Administrative Associate
The Intelligence Security Academy
06.2023 - Current
Paralegal Case Manager
Goel & Anderson Immigration Law Firm
03.2021 - 05.2023
Administrative Assistant
Goel & Anderson Immigration Law Firm
02.2020 - 03.2021
Lead Receptionist/Office Manager
Allied Universal / Palo Alto Networks
05.2017 - 02.2020
Security Coordinator
Allied Universal / CACI
08.2015 - 05.2017
Security and Protective Services Associate
Goodwill of Greater Washington
05.2015 - 07.2015
Loss Prevention Service Ambassador
Nordstrom Rack
10.2014 - 04.2015
Admin Assistant. /Receptionist
NVT Staffing Inc.
10.2011 - 09.2014
Executive Administrative (DoD – EHR-S Way Ahead contract)
Intellect Solutions, LLC
11.2010 - 09.2011
Administrative Coordinator (DoD /– DHSS)
JASER Corporation
09.2009 - 11.2010
Northern Virginia Community College
Virginia Metropolitan Training Academy
VA DCJS Unarmed Security Officer from Law Enforcement
Fauquier High School
High School Diploma