Reilly Corcoran
Houston,TX
Summary
Highly organized and detail-oriented Executive Assistant with over 4 years of experience in providing comprehensive support to senior executives. Adept at managing calendars, coordinating travel, preparing reports, and handling confidential information with discretion. Proven ability to streamline office operations, enhance productivity, and foster professional relationships. Strong communication, multitasking, and problem-solving skills, with a proactive approach to anticipating the needs of executives and ensuring smooth daily operations. Highly proficient with PowerPoint, Expensify, and remote tools like Zoom and WebEx.
Overview
5
5
years of professional experience
Work History
Executive Administrative Assistant (Contract)
Moss Lake
02.2024 - 07.2024
- Heavy calendar management with scheduling meetings, appointments, and travel
- Manage and prioritize CEO’s daily agenda
- Maintained confidentiality when handling sensitive information, protecting company interests and employee privacy
- Draft, review, distribute communications on behalf of executive
- Assisted in event planning efforts, executing successful corporate functions that bolstered brand image and networking opportunities
- Coordinated and booked airfare, hotel and ground transportation and prepared itinerary to facilitate successful trips
- Coordinate an office move within same building
- Assist in the planning and execution of the new office with various vendors
- Check all incoming mail and prepare packages to be mailed out
- Handle invoicing and payments for services
- Run personal errands and manage personal appointments and tasks
- Liaise with clients, vendors, and staff on behalf of executive to build and maintain relationships
Executive Administrative Assistant
CRG
08.2023 - 02.2024
- Manage Dynamo (crm) to track all meetings, correspondences, etc
- Handled scheduling for executive's calendar and prepared meeting agenda and materials
- Prepare reports for the investor relations team to aid in fundraising tactics
- Organized travel arrangements, ensuring smooth transitions for executives during business trips
- Draft, review, distribute communications on behalf of executive
- Maintained confidentiality when handling sensitive information, protecting company interests and employee privacy
- Handled administrative tasks such as expense report processing or invoice reconciliation efficiently; allowing executives to focus on high-priority responsibilities without distraction
- Assist with drafting internal documents such as weekly meeting notes and updates
- Plan two day annual meeting out of state, including dinners, accomodations, gift bags, meeting set up and coordinating with vendors, and coordinating activities
- Manage New York office by keeping supplies stocked and relaying any building correspondence
Executive Administrative Assistant
Quanta Services
03.2023 - 07.2023
- Handled administrative tasks for the President of Strategic Operations and the Vice President of Energy Transition & Corporate Development such as expense report processing or invoice reconciliation efficiently; allowing executives to focus on high-priority responsibilities without distraction
- Maintained confidentiality when handling sensitive information, protecting company interests and employee privacy
- Coordinated and booked airfare, hotel and ground transportation and prepared itinerary to facilitate successful trips
- Responded to emails and other correspondence to facilitate communication and enhance business processes
- Collaborated with cross-functional teams, expediting project completion times and enhancing overall efficiency
- Produced accurate office files, updated spreadsheets, and crafted presentations to support executives and boost team productivity
- Managed inventory levels for office supplies, reducing waste while guaranteeing availability when needed
Executive Administrative Assistant
EnVen Energy
03.2020 - 02.2023
- Handled administrative tasks for the CEO, CFO, COO, and General Counsel such as expense report processing or invoice reconciliation efficiently; allowing executives to focus on high-priority responsibilities without distraction
- Prepare and distribute Board materials using advanced software
- Involved in ESG initiatives such as assisting in the preparation of the company’s first inaugural ESG report
- Maintained confidentiality when handling sensitive information, protecting company interests and employee privacy
- Draft, review, and send communications on behalf of company executives
- Coordinated and booked airfare, hotel and ground transportation and prepared itinerary to facilitate successful trips for the executive team
- Assisted in event planning efforts, executing successful corporate functions that bolstered brand image and networking opportunities
- Coordinated complex international annual meeting involving presenters, high number of attendees and robust budget
- Collaborated with cross-functional teams, expediting project completion times and enhancing overall efficiency
- Managed inventory levels for office supplies, reducing waste while guaranteeing availability when needed
Temp Receptionist
Talos Energy
07.2019 - 01.2020
- Provided a welcoming environment to incoming visitors and vendors daily
- Monitored the phones by answering calls, taking messages, and directing calls to the correct parties
- Maintained and stocked copy rooms, break rooms, and overall office space
- Clerical tasks (binding, scanning, printing, etc.)
- Fostered skills in organization and time management through various tasks including appointment scheduling, coordinating lunches, and maintaining a cleanly workplace.
Education
Bachelor of Science in Environmental Studies and Resource Management -
Texas State University
05.2019
The Rig School Offshore Operations -
University of Texas Petroleum Extension
07.2022
Skills
- Scheduling & Calendar Management
- Event Coordination
- Expense Reporting
- Adaptability & Collaboration
- Time Management
- Problem Solving
- Information confidentiality
- Attention to detail
- Microsoft Office & remote tools
- Office Management
- Familiarity with ARC GIS & ERDAS
Websites
Additional Information
Studied abroad in The Netherlands, June - July 2018
Timeline
Executive Administrative Assistant (Contract)
Moss Lake
02.2024 - 07.2024
Executive Administrative Assistant
CRG
08.2023 - 02.2024
Executive Administrative Assistant
Quanta Services
03.2023 - 07.2023
Executive Administrative Assistant
EnVen Energy
03.2020 - 02.2023
Temp Receptionist
Talos Energy
07.2019 - 01.2020
Bachelor of Science in Environmental Studies and Resource Management -
Texas State University
The Rig School Offshore Operations -
University of Texas Petroleum Extension
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