Bernadette Aviles
Jersey City,NJ
Summary
Dynamic Receptionist Administrator at G&B Packing, adept in vendor management and event planning. Cultivated strong relationships to secure favorable pricing, enhancing office efficiency. Expert in Microsoft Office and customer service, ensuring seamless communication and optimal scheduling. Recognized for maintaining professional standards and delivering exceptional visitor experiences.
Overview
11
11
years of professional experience
Work History
Receptionist Administrator
G&B Packing
Jersey City, NJ
11.2013 - 12.2024
- Developed strong relationships with vendors in order to secure favorable pricing for office supplies.
- Managed the distribution of incoming mail, faxes, and packages.
- Received parcels, routed mail and opened packages for staff.
- Coordinated appointment calendar and balanced schedules to promote optimal productivity.
- Facilitated smooth communication between staff and senior management through diligent message delivery.
- Ordered office supplies as needed and maintained inventory records.
- Coordinated meetings between internal departments and external partners and clients.
- Scheduled maintenance visits for office equipment such as computers or printers.
- Answered incoming phone calls, routing to appropriate parties throughout office.
- Answered incoming calls in a professional and polite manner, responding to customer queries or directing them to the relevant department.
- Assisted with coordination of events including booking venues, catering services.
- Performed data entry and other administrative tasks to support departments.
- Organized and scheduled office events, meetings, and conferences, including logistics and attendee management.
- Maintained office supply inventory and placed orders to meet demand.
- Responded promptly to emails from customers and other departments within the organization.
- Welcomed visitors and customers by greeting and answering or directing inquiries.
- Contracted with vendors and liaised with building management to schedule office equipment or facility repairs.
- Organized daily office operations such as filing paperwork, ordering supplies, and setting up meeting spaces.
- Prepared documents such as reports, memos, letters, contracts, using Microsoft Office Suite applications.
- Created spreadsheets to track customer information such as contact details and preferences.
- Displayed professional standards at reception desk to impress visitors.
Education
Associate of Science - Business Administration And Management
Binangonan Catholic College
PhilippinesSkills
- Office administration
- Vendor management
- Calendar coordination
- Data entry
- Microsoft Office
- Event planning
- Customer service
- Inventory management
- Meeting coordination
- Appointment setting
- Multi-line phone operation
- Travel arrangements
- Maintenance tracking
- Supply oversight
- Guest relations
- Calendar management
- Reception area maintenance
- Mail routing
- File organization
- Mail handling
- Visitor assistance
- Supply management
- Project coordination
- Scheduling and calendar management
References
References available upon request.
Timeline
Receptionist Administrator
G&B Packing
11.2013 - 12.2024
Associate of Science - Business Administration And Management
Binangonan Catholic College