BETH ANN CROWELL
River Ridge,LA
Summary
Meticulous and Hardworking Sr. Accounts Payable Representative with 21+ years of experience. Expert in SAP and rectifying discrepancies with professionalism and speed. Known for accuracy, resourcefulness and extensive expertise in accounts payable. Well-organized and efficiently processes vendor invoices. Detailed in invoice reconciliation to reduce overpayments. First-rate problem solving and organizational skills.
Overview
23
23
years of professional experience
Work History
AP/Senior Payroll Specialist
DigiCOURSE LLC
Harahan, LA
09.2022 - Current
- Partnered with benefits administration team to integrate benefit deductions into the payroll system seamlessly.
- Uploaded time records into computer system and made adjustments to create accurate database for payroll processing functions.
- Adjusted tax withholdings according to employee requests while adhering to federal regulations thus avoiding penalties or fines.
- Reviewed time records for 25 employees to verify accuracy of information.
- Prepared accounts for scheduled audits and assisted with audit process to facilitate faster completion of tasks.
- Conducted regular audits of payroll records to identify discrepancies and ensure accuracy throughout the organization.
- Maintained strict confidentiality regarding sensitive employee information while processing biweekly payrolls efficiently.
- Resolved payroll discrepancies quickly and successfully.
- Provided customer service to employees regarding payroll inquiries and issues.
- Created new hire and termination documents for payroll.
- Initiated process improvements that led to faster turnaround times on year-end tax documents such as W-2s or 1099s for employees.
- Responded to employee questions and requests for information in timely and knowledgeable fashion.
- Maintained employee privacy and protected payroll operations by keeping all information confidential.
- Audited timesheets and payroll records for accuracy.
- Completed payroll accurately and timely to meet employee expectations.
- Maintained up-to-date customer records, facilitating accurate invoicing and prompt payment receipt.
- Managed a high volume of invoices, prioritizing payment schedules to optimize cash flow and maintain strong vendor relations.
- Provided exceptional customer service to both internal departments and external clients regarding billing inquiries or disputes resolution.
- Supported month-end closing activities, ensuring accuracy in financial records and adherence to deadlines.
- Reduced the number of overdue invoices for improved cash flow management.
- Processed employee expense reimbursements, verifying accuracy of submitted documentation against company policies before approval.
- Improved accounts receivable collections by establishing clear communication channels and follow-up procedures with clients.
- Enhanced vendor relationships through timely payments and clear communication channels.
- Prevented potential fraud or errors by meticulously reviewing incoming invoices for accuracy before entering into accounting system.
- Monitored aging reports for proactive collection efforts, reducing delinquent accounts receivable balances significantly over time.
- Cultivated positive working relationships with vendors by addressing concerns promptly, leading to increased trust between parties involved.
- Reviewed vendor invoices for appropriate documentation and validity prior to payment.
- Reconciled bank accounts to verify accuracy of cash records.
- Assisted manager in conducting internal audits to analyze findings.
- Studied past records to detect duplicate statements and fraud, avoiding penalties for non-compliance.
- Prepared vendor invoices and processed incoming payments.
- Documented petty cash transactions in petty cash journal to summarize payments rendered, maintaining accurate records.
- Updated accounting ledgers and journals to balance statements and maintain consistent records.
Sr Accounts Payable Specialist
ION Geophysical
07.2021 - 09.2022
- Returned to the same role as when I left in 2016
Sr Accounts Payable Representative
Fresenius Medical Care
07.2016 - 07.2021
- Validated incoming invoices which were imported in Kofax
- Trained new clerks on Validation for thorough comprehension for excellent work
- Processed invoices in all six company codes which included non-purchase order invoices as well as purchase order based
- Confirmed all information on non-purchase order-based invoices had the correct coding and approval
- If some information was missing, then rejected to correct personnel using the correct standard response
- Assisted senior leadership by processing high priority requests within anticipated timeframes
- Process the recurring monthly entry in SAP for janitorial serves for all the clinics
- Process the payment files for Tangoe and CASS payments each week
- Researched blocked invoices and reprocessed them so payment can be made
- Suggested key operational changes to improve the clinics chances of duplicate invoice submissions
- Answer vendor calls and emails in a timely manner
- Prepared and distributed the Queue level report in the team lead's absence
- Provided requested information for quarterly audits
- Review the duplicate payment report before each run for possible duplicates if it is indeed a duplicate reverse the document and add notes
- The duplicate is logged on to a spreadsheet to keep track of the duplicates which are reversed
- Review the post payment duplicate report daily and if there has been a duplicate then I send an email to the vendor to recoup the funds.
Sr Accounts Payable Specialist
ION Geophysical
05.2001 - 07.2016
- Receive and stamped all incoming invoices then separated non-purchase order based and purchase order based
- Prepared all non-purchase order-based invoices for processing using the pre-approved list if the invoice was not on the pre-approved list, then I forwarded the invoice to the proper personnel for coding and approval
- Reviewed a11 purchase order-based invoices for accuracy then processed them once confirmed
- Reviewed vendor invoices and expense reports, identifying discrepancies
- The company went to an electronic expense reporting system, Concur in 2008, and then I reviewed all exported reports for accuracy
- Checked that all vendors had submitted accurate and complete W-9 forms required for payments
- Reached out to vendors to discuss and correct billing issues
- I also worked one on one with the buyers to correct any pricing or quantity differences on the purchase order that is preventing payment form being made
- I put together a weekly purchasing list for each buyer to review and take action
- Answered all vendor incoming calls and emails
- Performed A/R duties
- Assist the Accounting Manager with all audit requests
- Prepared a weekly payment list for all company codes
- Review the payment list and performed a weekly check run based off of the report from the Accounting Manager
- Copied all checks and attached them to the invoice and placed them in the file cabinet
- Each check and file folder were color coordinated
- Assisted the Accountant with monthly journal entries
- Printed and review the open purchase lists
- Requested copies of invoices from the vendors so the invoices can be processed.
Education
Associate of Applied Science in Medical Assisting -
Cameron College
05.1993
High School Diploma -
St James Major High School
05.1989
Skills
- Data entry
- Attention to details
- Organizational skills
- Problem identification and resolution
- SAP/Infor/Mapics
- Ability to prioritize
- Vendor communication
- Vendor account monitoring
State
LA
Zip
70123
City
River Ridge
Timeline
AP/Senior Payroll Specialist
DigiCOURSE LLC
09.2022 - Current
Sr Accounts Payable Specialist
ION Geophysical
07.2021 - 09.2022
Sr Accounts Payable Representative
Fresenius Medical Care
07.2016 - 07.2021
Sr Accounts Payable Specialist
ION Geophysical
05.2001 - 07.2016
Associate of Applied Science in Medical Assisting -
Cameron College
High School Diploma -
St James Major High School