BREEANN TRACY
Bentonville,AR
Summary
• Decision-making: administrative assistants need to make independent decisions daily,
addressing the best way to handle specific tasks.
• Communications and collaboration: An administrative assistant must collaborate with other
administrators and support personnel, management, and parents on a regular basis.
• Organizational skills: The ability to maintain order helps ensure executives don’t miss
appointments or deadlines.
• Writing: Their emails, letters, documents, and social media posts reflect upon their employers,
so they need to know how to write professionally, using proper spelling and grammar.
Overview
13
13
years of professional experience
Work History
Administrative Assistant
Bright Harbor School
08.2021 - Current
- Maintain files and filing systems, ensuring the confidentiality of sensitive information.
- Answer phone calls, greet visitors, and direct inquiries to appropriate personnel.
- Respond promptly to parent/teacher requests and inquiries.
- Provide administrative support to management staff, including scheduling meetings, preparing agendas, taking minutes, and maintaining records.
- Sort and distribute office mail, record incoming shipments, and maintain corporate records.
- Restock supplies and place purchase orders to maintain adequate stock levels.
- Assist coworkers and staff members with special tasks on a daily basis.
- Work efficiently and productively with all team members.
- Learn and adapt quickly to new technology and software applications.
- Prepare and edit communications, including emails, invoices, newsletters, and reports.
- Schedule tours, maintain calendars, and provide general information about Bright Harbor.
- Coordinate building maintenance, meetings, and interviews.
- Manage Procare accounts, including posting billing and maintaining staff/student ratios for licensing.
- Maintain filing systems and facility records.
- Oversee staff compliance with minimum licensing requirements for childcare centers.
- Place orders for supplies and coordinate pizza orders.
- Administer, plan, manage, and control daily activities, ensuring facility cleanliness and meeting licensing requirements.
- Provide prudent supervision of staff and children, ensuring their health and safety.
- Maintain email lists and conduct monthly fire and tornado drills.
Cashier/Driver
Guess Who?
01.2023 - 09.2023
- Operated cash register and accurately processed payments, returns, and exchanges
- Maintained cleanliness of the checkout area by cleaning counters, shelves and windows
- Performed opening and closing procedures, such as counting cash register, restocking and cleaning.
- Greeted customers entering store and responded promptly to customer needs.
Site Supervisor
DOCK Preschool
10.2010 - 08.2017
- Maintained files and filing, keeping sensitive information confidential.
- Restocked supplies and placed purchase orders to maintain adequate stock levels.
- Assisted coworkers and staff members with special tasks on daily basis.
- Identified and recommended changes to existing processes to improve accuracy, efficiency, and quality service.
- Assisted in onboarding new employees, providing training materials, and coordinating orientation schedules to ensure a smooth integration into the team.
- Managed filing system, entered data and completed other clerical tasks.
- Supported company leaders by managing budgets, scheduling appointments and organizing itinerary.
- Increased office participation in special events by creating newsletter with detailed calendars and other office updates.
- Managed phone and email correspondence and handled incoming and outgoing mail.
- Delivering messages to staff and greeting visitors.
- Organized office events such as holiday parties or team-building activities, promoting a positive company culture and boosting employee morale.
Education
High School Diploma -
Continental Academy
Miramar, FL09.2012
Skills
- Multitasking and Time Management
- Document and File Management
- Word Processing
- Staff Motivation
- Calendar Management
- Appointment Scheduling
- Conflict Mediation
- Filing
Timeline
Cashier/Driver
Guess Who?
01.2023 - 09.2023
Administrative Assistant
Bright Harbor School
08.2021 - Current
Site Supervisor
DOCK Preschool
10.2010 - 08.2017
High School Diploma -
Continental Academy