Summary
Overview
Work History
Education
Skills
Timeline
Accomplishments
Work Preference
Work Availability
Software
SeniorSoftwareEngineer
Brenda Hart

Brenda Hart

Frisco,TX

Summary

Dedicated and focused Executive Assistant who excels at prioritizing, completing multiple tasks simultaneously and following through to achieve project goals. Strong project leadership skills ensuring task completion while simultaneously fulfilling assignments, demonstrated ability to acquire software knowledge and skills rapidly, strong organizational skills, and oral and verbal communication skills.

Overview

15
15
years of professional experience

Work History

Executive Administrative Assistant

Wood Partners
10.2021 - 01.2024
  • Coordinated weekly project schedules for distribution to individual project teams
  • 15 schedules for distribution to project teams
  • Assembled and distributed monthly project pay requests to clients
  • Acquiring architect and owner signatures and submitting for payment in timely manner
  • Assisted with employee onboarding
  • Procure equipment, coordinate building security access
  • Authored content and curated images for the Dallas office's section of the corporate newsletter
  • Prepared and analyzed expense reports
  • Liaison to building management for all maintenance and cleaning requests
  • Organized and executed office events including holiday parties, happy hours, seasonal events, and the corporate sponsorship event Habitat for Humanity Dallas office
  • Budget and contract venues, entertainment, food and photography
  • Procured and managed office supplies, including computer equipment and on-site job trailer essentials
  • Curated and procured furniture, lighting and artwork for employees based on individual requests

Executive Assistant/Office Manager

Hoss Pratt International, Inc.
08.2015 - 10.2021
  • Maintained CEO's complex and frequently changing calendar (planning and scheduling meetings, webinars, and travel)
  • 20 coaching clients, weekly webinars and speaking engagements
  • Monitored email and replied on behalf of the CEO on related issues
  • Prepared contracts/proposals for potential new clients and briefed them with the CEO
  • Coaching clients and speaking contracts
  • Updated and maintained electronic filing system using multiple software programs
  • Google Drive, Dropbox and Evernote
  • Planned and coordinated client events, client meetings, and training sessions
  • Assisted with creating an online training portal and updating training materials
  • Assisted with creating and proofreading company websites, training materials, marketing materials and books
  • Recorded and transcribed meeting minutes
  • Coordinated with outside professionals for marketing materials, marketing funnels, website updates, and webinars
  • Transcribed live event videos for use as marketing materials and books
  • Provided customer service to clients inquiring about training products/training library, and answering webinar questions
  • Assisted with hiring and employee onboarding
  • Maintained strict confidentiality with sensitive information, financial documents, records and personal matters
  • Became proficient in over 10 new software programs required

Executive Assistant/Marketing Coordinator

Hayden Consultants, Inc.
07.2009 - 07.2013
  • Provided administrative and business support to the President of civil engineering firm and supported other members of the executive management team
  • Executive Assistant duties included, but were not limited to: maintained President's calendar (planned and scheduled meetings, teleconferences and travel), answered direct phone line, prioritized messages and mail, read trade publications and flagged relevant articles, prepared correspondence, assisted with trade organization functions of which she held office, maintained personal files and maintained continuing education log for PE renewal
  • Office Manager duties included, but were not limited to: employee benefit renewal, AR/AP, project invoicing, supply management, meeting minutes, professional registration renewals, maintaining files and outside vendor selection and contract maintenance/renewal
  • Marketing Coordinator duties included, but were not limited to, preparing proposals and brochures, updating marketing information and attending pre-proposal meetings

Education

High School Diploma -

McKinney High School

Skills

  • Typing 65 wpm

  • MS Office Suite

  • AIA Software

  • Google Docs and Sheets

  • Evernote

  • Dropbox

  • Kajabi

  • Clickfunnels

  • Wistia

  • Infusionsoft

  • Teamwork

  • Zendesk

  • Wufoo

  • Calendly

  • Appointment Core

  • GoToWebinar

  • Webinarjam

  • Zoom

Timeline

Executive Administrative Assistant

Wood Partners
10.2021 - 01.2024

Executive Assistant/Office Manager

Hoss Pratt International, Inc.
08.2015 - 10.2021

Executive Assistant/Marketing Coordinator

Hayden Consultants, Inc.
07.2009 - 07.2013

High School Diploma -

McKinney High School

Accomplishments

  • Planned corporate meetings, lunches and special events for groups of 30+ employees and clients.
  • Created detailed expense reports in excess of $50,000, including currency exchanges.

Work Preference

Work Type

Full TimeContract Work

Work Location

On-SiteRemoteHybrid

Important To Me

Work-life balanceHealthcare benefitsPaid time offPaid sick leave401k matchPersonal development programs

Work Availability

monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Software

Google Docs

Microsoft Suite

Google Sheets

AIA Contract Software

Teamwork

Asana

GotoWebinar

Zoom

Evernote

Dropbox

Kajabi

Infusionsoft

Canva

Clickfunnels

Wistia

Zendesk

Calendly

Wufoo

Appointment Core

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Brenda Hart