Brittany Timberlake
Shepherdsville,KY
Summary
Forward-thinking Executive Assistant accomplished in aiding company leaders with key functions. Gifted at managing busy schedules, organizing projects and providing stellar administrative support to the executive team. Analyzes, prioritizes and completes tasks with professionalism and sound judgment. Looking for a rewarding career with advancement opportunities.
Overview
14
14
years of professional experience
Work History
Executive Assistant
Algood Food Company
Louisville, Kentucky
07.2017 - 06.2024
- Managed day-to-day activities of the President & CEO and VP of Operations & COO, including phone calls, emails, appointments, travel, etc. Opened, read and replied to e-mails, letters and correspondence on behalf of executives. Scheduled appointments for executives with external parties such as stakeholders, vendors, suppliers, charities, and community outreach leaders.
- Assisted in preparing reports and presentations for stakeholder meetings. Including work on the sale of 1/2 of the company and preparing the presentation for quarterly board meetings. *Board meeting prep included compiling information from 8 Executive Team members into one cohesive presentation.
- Maintained confidential records and files and records for executive operations.
- Worked with cross-functional teams to achieve goals. Attended most project meetings oversaw by the COO to take and distribute meeting notes, manage timelines, and ensure deliverables are met or adjusted accordingly.
- Provided administrative support in preparing contracts, invoices, purchase orders, and other documentation required for daily business activities.
- Communicated with vendors and suppliers to facilitate office needs. Oversaw all shredding needs for the company. Including monthly bins and yearly cleanout of the document warehouse.
- Worked as Project Manager on some small projects. The largest would be implementing the visitor management system across our two main locations. This includes assessing and acquiring the correct equipment, setting up the visitor system (and remaining admin), and training all relevant staff on the system.
- Facilitated company engagement in community initiatives to strengthen local partnerships in community outreach programs and contributions.
- Oversaw sales of all off-grade products to one vendor.
- Coordinated weekly COVID-19 testing for all employees in the Louisville production group in 2021.
- Member of the Internal Audit team reviewing all company procedures and policies against SQF guidelines, including GMPs and HACCP.
- Designed and oversaw the project turning our cubicle area into an open-space co-working area. Complete with reservable computer desks, collaboration areas, comfy couch seatings, phone booths for privacy, and artwork, of course.
- Designed and oversaw installation of video conferencing into all main conference rooms.
- Managed project tracking and moving all company documents to be retained, since 1985, to an off-site document management center.
Production Assistant
Algood Food Company
Louisville, Kentucky
01.2015 - 07.2017
- Assisted supervisors in training new production staff, maintaining daily paperwork, and updating production standards and procedures.
- Coordinated with team members to enhance workflow and communication across production processes.
- Review all production paperwork daily - including CCP and CQP documentation. Investigate any discrepancies and/or report deviations.
- Create and train on SOPs for production machinery or procedures.
- Tracked inventory levels and reported discrepancies, conducting weekly and monthly cycle counts and year-end inventory.
- Attended production communication meetings to take notes and track results.
- Attended weekly production supervisor team meetings to record, distribute notes, and track deliverables.
- Performed Internal Audits and regular inspections of the facility and equipment to ensure compliance with SQF guidelines, including HACCP and GMPs.
Production Operator
Algood Food Company
Louisville, Kentucky
09.2010 - 01.2015
- Operated production machinery, ensuring safe food processing and accurate documentation of production data.
- Monitored product quality and enforced safety standards to maintain compliance.
- Trained new operators on production procedures, enhancing team competency and operational consistency.
- Collaborated with team members to streamline workflow operations.
- Implemented best practices for sanitation and cleanliness in the facility.
- Performed Internal Audits and regular inspections of the facility and equipment to ensure compliance with SQF guidelines, including HACCP and GMPs.
Education
MANAGEMENT DEVELOPMENT CERTIFICATE - Louisville, KY
UOFL DELPHI CENTER
Louisville, KY04-2019
MANAGEMENT CERTIFICATE - Cuyahoga Falls, OH
CUYAHOGA COMMUNITY COLLEGE
Cuyahoga Falls, OH11-2018
PRE-COLLEGE DIPLOMA - Hardinsburg, KY
BRECKINRIDGE COUNTY HIGH SCHOOL
Hardinsburg, KY01.2008
Skills
- Executive support
- Office administration and support
- Calendar management
- Travel coordination
- Meeting coordination
- Event organization
- Record confidentiality
- Report preparation
- Stakeholder engagement
- Cross-functional and team collaboration
- Time management
- Attention to detail
- Problem solving
- Training facilitation
- Effective communication
Timeline
Executive Assistant
Algood Food Company
07.2017 - 06.2024
Production Assistant
Algood Food Company
01.2015 - 07.2017
Production Operator
Algood Food Company
09.2010 - 01.2015
MANAGEMENT DEVELOPMENT CERTIFICATE - Louisville, KY
UOFL DELPHI CENTER
MANAGEMENT CERTIFICATE - Cuyahoga Falls, OH
CUYAHOGA COMMUNITY COLLEGE
PRE-COLLEGE DIPLOMA - Hardinsburg, KY
BRECKINRIDGE COUNTY HIGH SCHOOL