Caitlyn Stahl
Waldorf,MD
Summary
Organized and self-driven professional with 8 years of experience in client relations, seeking to leverage planning and vendor management skills as an Administrative Assistant. Proven and capable of efficiently planning and executing events while accounting financial transactions with a high degree of accuracy. Adept to working in a fast-paced environment, independently or as part of a team.
Overview
8
8
years of professional experience
1
1
Certification
Work History
Patient Services Coordinator
MedStar Shah Medical Group
White Plains, Maryland
08.2025 - Current
- Coordinated patient appointments and optimized scheduling for multiple providers to enhance patient flow.
- Assisted patients with insurance verification and clarified benefits to facilitate access to care.
- Supported front desk operations, including greeting visitors and answering phone calls.
- Adhered to HIPAA regulations when handling confidential patient information.
- Prepared correspondence, reports, and memos to support management decisions and improve communication.
Sales & Operations manager
Palm Beach Tan
Waldorf, MD
07.2024 - 09.2025
- Managed daily retail and service operations, ensuring smooth workflow and customer engagement at leading tanning salon.
- Lead & train a team of members, emphasizing relationship between Marketing and Sales, increasing overall revenue and team commissions by 30%
- Consulted with customers to enhance satisfaction and loyalty, contributing to positive salon atmosphere.
- Identified sales department improvement areas through regular audits, driving actionable insights for team enhancement.
Event Planner/Executive Assistant
Fiscal Software Systems
Huntsville, AL
09.2022 - 02.2024
- Collaborated cross-functionally as a Marketing and Sales Team member, creating phase timelines for 8 national tradeshow events.
- Supervised setup, teardown, and vendor coordination during events, ensuring smooth execution of on-site logistics and promptly addressing last-minute changes professionally.
- Built strong relationships with clients and vendors to foster new business opportunities.
- Managed executive calendars, scheduled meetings, and coordinated travel arrangements to optimize VPs’ and team members’ time.
design Assistant & sales consultant
Wolde Flooring
Huntsville, AL
02.2020 - 09.2022
- Thoroughly reviewed project design specifications to ensure the accuracy of final customer deliverables.
- Increased project efficiency by maintaining organized files and documentation for 13 design projects.
- Successfully managed expense reports and processed invoice reconciliations for 44 local and national vendors.
- As Shift leader, responsible for overseeing four employees, mandatory training, and work attendance.
- Managed sales plans and product assets; utilized sales projections to maintain efficient inventory levels for optimal product availability.
Hospitality & Food Service associate
Emerald Grand
Destin, FL
02.2018 - 12.2019
- Provided exceptional customer service to a diverse clientele, fostering an atmosphere of inclusivity and respect.
- Maintained a calm and professional demeanor when managing issues in busy, high-stress situations.
- Efficiently managed cash transactions while adhering to company cash handling policies, ensuring accurate financial exchanges with zero discrepancies.
- Mentored junior members on food safety protocols and procedures, ensuring employees understood company policies and expectations.
Education
Associates of Arts - Business Administration and Management
Northwest Florida State College
Niceville, FL01-2019
High school or equivalent -
Ramstein High School
Ramstein Germany01-2017
Skills
- MS Office
- Client Relations
- Travel Planning
- Event Marketing
- Administrative Support
- Inventory management
- Logistics Management
- POS Systems
- Insurance verification
- HIPAA compliance
Certification
CPR & BLS Certified
Timeline
Patient Services Coordinator
MedStar Shah Medical Group
08.2025 - Current
Sales & Operations manager
Palm Beach Tan
07.2024 - 09.2025
Event Planner/Executive Assistant
Fiscal Software Systems
09.2022 - 02.2024
design Assistant & sales consultant
Wolde Flooring
02.2020 - 09.2022
Hospitality & Food Service associate
Emerald Grand
02.2018 - 12.2019
Associates of Arts - Business Administration and Management
Northwest Florida State College
High school or equivalent -
Ramstein High School