Camilla Ekokobe
Brooklyn,NY
Summary
Executive Assistant skilled at offering high-level administrative support to senior-level staff. Expert in travel management, expense tracking and schedule coordination. Expertly assists executive team using exceptional communication and organizational skills.
Overview
13
13
years of professional experience
Work History
Executive Assistant to the Chief Financial Officer
Planned Parenthood of Greater New York
05.2023 - Current
- Perform all administrative duties to support the CFO and their team, enabling them to be highly effective in executing their roles
- Organizes and prioritizes critical issues and required information for the CFO to facilitate efficient decision making
- Manage the calendar (schedule calls, plan meetings, travel etc.) of the CFO
- Plan, coordinate, and ensure that the CFO’s schedule is thoughtfully and effectively constructed with an eye to supporting expressed priorities
- Provide a “gatekeeper” role, creating win-win situations for access to the CFO’s time and attention
- Work closely with the CFO to keep them well-informed of upcoming commitments and responsibilities, following up appropriately
- Prepare the CFO for meetings by providing preparatory information
- Research, prioritize, and manage responses to incoming correspondence and requests, including those of a sensitive or confidential nature
- Determine appropriate course of action, referral, or response
- Provide a bridge for smooth communication between the CFO and internal teams; demonstrating leadership to maintain credibility, trust, and support with staff
- Provide leadership to build relationships crucial to the success of the organization
- Manages a variety of special projects for the CFO, some of which have organizational impact
- Frequently compose, proofread, and finalize complex correspondence, documents, meeting minutes, reports, and board meeting materials, using experience, data analytical skills and judgment
- Prioritizes conflicting needs; handles priorities expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures
- Coordinate inflow/outflow of correspondence, including email and needed approvals for CFO’s office
- Meticulous management of records for the CFO
- Support effective management of PPGNY offices by assisting the CFO with specified tasks, including interfacing with vendors, contractors, and others
- Support new executives with onboarding and initial scheduling and administrative tasks
- Other duties and special projects, as needed.
Executive Assistant to the Chief Financial Officer & Chief Operating Officer
Planned Parenthood of Greater New York
11.2021 - 05.2023
- Performed all administrative duties to support the COO and CFO and their teams, enabling them to be highly effective in executing their roles
- Organized and prioritizes critical issues and required information for the COO and CFO to facilitate efficient decision making
- Managed the calendars (schedule calls, plan meetings, travel etc.) of the COO and CFO
- Planned, coordinated, and ensured that the CFO’s and the COO’s schedules were thoughtfully and effectively constructed with an eye to supporting expressed priorities
- Provide a “gatekeeper” role, creating win-win situations for access to the CFO’s and the COO’s time and attention
- Worked closely with the COO and CFO to keep them well-informed of upcoming commitments and responsibilities, following up appropriately
- Prepared the COO and CFO for meetings by providing preparatory information
- Research, prioritize, and manage responses to incoming correspondence and requests, including those of a sensitive or confidential nature
- Determined appropriate course of action, referral, or response
- Provided a bridge for smooth communication between the COO, CFO, and internal teams; demonstrating leadership to maintain credibility, trust, and support with staff
- Provided leadership to build relationships crucial to the success of the organization
- Managed a variety of special projects for the COO & CFO, some of which have organizational impact
- Frequently composed, proofread, and finalized complex correspondence, documents, meeting minutes, reports, and board meeting materials, using experience, data analytical skills and judgment
- Prioritized conflicting needs; handled priorities expeditiously, proactively, and followed-through on projects to successful completion, often with deadline pressures
- Coordinated inflow/outflow of correspondence, including email and needed approvals for COO and CFO offices
- Meticulously managed of records for the COO and CFO
- Supported effective management of PPGNY offices by assisting the COO and CFO with specified tasks, including interfacing with vendors, contractors, and others
- Supported new executives with onboarding and initial scheduling and administrative tasks
- Other duties and special projects, as needed.
Executive Assistant to the Chief Medical Officer & Deputy Executive Director of Medical Management Operations
MetroPlus Health Plan
02.2019 - 12.2019
- Maintained CMO and DED calendars and calls
- Kept CMO and DED aware of pending matters and appointments
- Made travel arrangements, prepared travel approval requests and reimbursement vouchers and submitted signed forms to finance
- Prepared agendas and meeting minutes
- Checked and submitted timesheets for Medical Management to payroll, maintained department copies, distributed paychecks
- Assisted with budget planning and monitoring expenses relative to budget
- Distributed incoming mail; handled outgoing mail
- Assisted with all aspects of meetings and special programs
- Created documents, charts, graphs, overheads and other presentation materials
- Coordinated duplication/assembly/distribution of documents
- Tracked and collected reports and other deliverables requested by CMO and DED, ensure timeliness, accuracy, and completeness
- Assisted with document preparation and maintenance for URAC accreditation, Article 44 and other regulatory surveys
- Prepared spreadsheets and analysis as requested
- Monitored departmental temporary staff utilization, and compliance with planned termination dates
- Track budgeted positions in Medical Management, and prepare VCB submissions for requested positions
- Developed and maintained community resources guide for department
- Tracked and maintained performance evaluation compliance and annual education compliance for all members of Medical Management
- Maintained accurate and complete staffing list for Medical Management by department
- Organized documents
- Completed various ad hoc tasks as assigned ranging from filing to project tracking to conducting special projects.
Executive Assistant to the Chief Clinical Director
Attentive Behavior Care
06.2018 - 01.2019
- Coordinated and directed office services to aid the chief clinical director
- Prepared reports, memos, letters and other documents using Microsoft Word
- Prepared agendas and made arrangements such as coordinating details for department meetings
- Attended meetings and recorded minutes
- Opened, sorted, and distributed incoming correspondence for projects
- Prepared responses for correspondences
- Conducted research, compiled data, and prepared materials
- Received and filed clinical documents, records, and reports as needed
- Performed general office duties.
Assistant to the Rehabilitation Director
ARS/Harlem Center for Nursing and Rehabilitation
11.2014 - 05.2018
- Prepared daily scheduling and staffing distribution
- Managed projections in accordance to insurance companies and the necessities of the patient
- Oriented visitors, client family members and interdepartmental personnel to rehabilitation department
- Oriented and trained new physical, occupational and speech therapists to departmental and facility procedures
- Educated new rehab staff on software and branch expectations to ensure documentation follows regulatory guidelines
- Organized client data into software program
- Reviewed and monitored facility census daily
- Certified that client assessments were met prior to deadline
- Compiled and reviewed health maintenance organization notes to ensure documentation is completed, recorded, approved and given to MDS nurse coordinator for insurance companies
- Performed chart audits to ensure documentation meets regulatory guidelines and corporate compliance
- Coordinated with rehab staff to complete evaluation checklists for all clients
- Corresponded with durable medical equipment companies, therapists and clients so appropriate products are delivered in a timely manner to enable client discharge
- Facilitated rehab staff meeting and attended morning rounds in lieu of Director of Rehabilitation.
Career Center Assistant
Wheaton College
09.2011 - 05.2014
- Monitored checkouts made by students and tutors in the facility
- Prepared letters, fliers and paraphernalia to publicize career center services
- Provided customer services to visitors and assisted with coordinating career service events
- Managed phones, fax, file, scan and display posters on bulletin boards
- Coordinated and organized guest speakers from the local community.
Education
Bachelor of Arts in English -
Wheaton College
05.2014
Skills
- Office Administration
- Document Preparation
- Executive Support
- Calendar Management
- Expense Reporting
- Travel Arrangements
- Time Management
- Microsoft Office
- Auditing
- Vendor Management
- Communication
- Attention to detail
- Project Management
- Process Improvement
Timeline
Executive Assistant to the Chief Financial Officer
Planned Parenthood of Greater New York
05.2023 - Current
Executive Assistant to the Chief Financial Officer & Chief Operating Officer
Planned Parenthood of Greater New York
11.2021 - 05.2023
Executive Assistant to the Chief Medical Officer & Deputy Executive Director of Medical Management Operations
MetroPlus Health Plan
02.2019 - 12.2019
Executive Assistant to the Chief Clinical Director
Attentive Behavior Care
06.2018 - 01.2019
Assistant to the Rehabilitation Director
ARS/Harlem Center for Nursing and Rehabilitation
11.2014 - 05.2018
Career Center Assistant
Wheaton College
09.2011 - 05.2014
Bachelor of Arts in English -
Wheaton College