Carissa Vela
South Houston,US
Summary
Accounts Payable Specialist with over 8 years of extensive expertise in managing comprehensive accounting, operations and HR functions. Adept at enhancing operational efficiency through strategic vendor relationship management and systematic financial documentation, utilizing skills in QuickBooks Desktop/Online and Microsoft Office. Passionate about driving organizational success through innovative solutions.
Overview
9
9
years of professional experience
Work History
Accounts Payable Specialist
AMG Operating LLC DBA Houston Ship Repair
Houston, Texas
01.2024 - Current
- Managed comprehensive bookkeeping operations, including bank reconciliations, vendor payments, and maintaining accurate financial records in QuickBooks, while collaborating with the CFO and VP of Finance.
- Played a key role in a successful company sale integration, ensuring seamless accounting transitions while maintaining operational continuity.
- Assisted in calculating and analyzing net working capital totals during the company sale, ensuring accurate financial assessments and smooth transaction processes.
- Performed credit card reconciliations to ensure accurate expense tracking and reporting.
- Issued and managed purchase orders for company expenditures.
- Reviewed, reconciled, and recorded petty cash transactions for accurate financial oversight.
- Prepared and submitted Positive Pay checks files to prevent fraud and ensure secure banking transactions.
- Conducted daily bank account reviews to monitor cash flow and identify discrepancies.
- Oversaw accounts payable processes, coordinating with project managers for review and approval.
Executive Assistant/Assistant Controller
Houston Ship Repair Inc.
Houston, Texas
07.2017 - 01.2024
- Managed office operations as an Executive Assistant, enhancing efficiency and accuracy through streamlined processes and effective support.
- Coordinated vessel itineraries, optimizing crew schedules and ensuring timely A/R invoicing.
- Handled agent communication and logistics, ensuring seamless order processing and operational flow.
- Possess a comprehensive understanding of the manufacturing industry, ensuring informed decision-making and operational effectiveness.
- Provided client communication and support throughout ongoing projects, ensuring seamless collaboration and customer satisfaction.
- Oversaw HR operations, including conducting interviews and managing employee credentials.
- Reviewed timesheets and processed payroll, ensuring accuracy and timely employee compensation.
- Processed and issued weekly 941 tax payments to the IRS, ensuring compliance with federal tax regulations, including 940 filings and Texas Workforce Commission (TWC) reporting.
- Managed end-to-end accounting processes, including bank reconciliations, credit card reconciliations, and vendor payments in QuickBooks Desktop.
- Maintained accurate financial records and reporting by recording transactions in QuickBooks Desktop.
Education
High School Diploma - undefined
Sam Rayburn High School
Pasadena, TX01.2015
Skills
- QuickBooks Desktop
- QuickBooks Online
- Financial Reporting
- Payroll Processing
- Accounts Receivable
- Accounts Payable
- HR Management
- Microsoft Office
- Credit Card Reconciliation
- Customer Service
- Operations Management
- Data Entry
- Vendor Management
LANGUAGES
English
Spanish
Timeline
Accounts Payable Specialist
AMG Operating LLC DBA Houston Ship Repair
01.2024 - Current
Executive Assistant/Assistant Controller
Houston Ship Repair Inc.
07.2017 - 01.2024
High School Diploma - undefined
Sam Rayburn High School