Carolina Martinez
Las Vegas,NM
Summary
Executive administrative assistant with over 30 years of experience in higher education. Expertise in executive support, board of regents administration, office management, budgeting, meeting coordination, and customer service. Highly organized and dependable, with a strong commitment to confidentiality and support for executive leadership.
Overview
1
1
Language
25
25
years of professional experience
Work History
Sr. EA to the President
New Mexico Highlands University
Las Vegas, New Mexico
07.2006 - 05.2025
- Oversaw budget allocation for operations and long-term planning across seven universities.
- Executed decisions on behalf of university president and board of regents.
- Coordinated meetings with state and local government officials to foster collaboration.
- Coordinated and scheduled meetings, conference calls, video conferences, and special events for President's office, enhancing communication and collaboration.
- Organized travel arrangements for university executives and staff.
- Developed board meeting agendas and distributed relevant materials in advance to support productive sessions.
- Organized materials that were sent out to Board members prior to meetings or events.
- Supported all aspects of event planning from inception through completion including venue selection, catering orders, audio-visual equipment needs.
- Opened, read and replied to e-mails, letters and correspondence on behalf of executives.
- Maintained filing systems, ensuring easy access to important documents and records.
- Collaborated with various departments to streamline communication across the university community.
- Supported the University President and Board of Regents.
- Provided administrative and clerical support to the President including calendar management, travel arrangements, and expense reimbursement.
- Scheduled meetings and managed executive calendars.
- Coordinated schedules and arranged meetings for executive leadership team.
- Prepared agendas and materials for various board and committee meetings.
- Prepared agendas, minutes, and official documents to ensure accurate communication and record-keeping.
- Composed, edited, proofread, and distributed correspondence on behalf of the President in a timely manner.
- Managed confidential records and correspondence.
- Performed general office duties such as ordering supplies or maintaining equipment inventory levels.
- Coordinated and scheduled meetings, conference calls, video conferences, and special events for President's office, enhancing communication and collaboration.
- Organized travel arrangements for university executives and staff.
- Developed board meeting agendas and distributed relevant materials in advance to support productive sessions.
- Organized materials that were sent out to Board members prior to meetings or events.
- Supported all aspects of event planning from inception through completion including venue selection, catering orders, audio-visual equipment needs.
- Opened, read and replied to e-mails, letters and correspondence on behalf of executives.
- Maintained filing systems, ensuring easy access to important documents and records.
- Collaborated with various departments to streamline communication across the university community.
Assistant Director Advanced Placement
New Mexico Highlands University
Las Vegas, New Mexico
02.2000 - 10.2006
- Developed and managed a team of 10 employees to enhance operational efficiency.
- Coordinated conferences and workshops for teachers, enhancing professional development opportunities.
- Supervised staff, ensuring adherence to standards and performance expectations.
- Oversaw budget management and resource allocation for multiple projects and programs.
- Prepared reports and maintained databases to support organizational functions.
- Maintained program website to provide up-to-date information and resources.
Administrative Assistant Advanced Placement
New Mexico Highlands University
Las Vegas, New Mexico
02.2000 - 10.2006
- Coordinated workshops and conferences to enhance educational opportunities for participants.
- Managed databases and office records to maintain accurate information and support administrative efficiency.
- Processed invoices and maintained budgets.
- Arranged travel, facilities, and catering.
- Provided assistance to school administrators throughout the state.
Education
BBA - Business
New Mexico Highlands University
Las Vegas, NM05-2013
Associate of Applied Science - Computer and Information Systems
Luna Community College
Las Vegas, NMSkills
- Calendar management
- Travel management
- Meeting coordination
- Event coordination
- Conference planning
- Document management
- Confidential record management
- Budget oversight
- Office administration
- Email correspondence
- Project coordination
- Exceptional organization
Languages
Spanish
Full Professional
Timeline
Sr. EA to the President
New Mexico Highlands University
07.2006 - 05.2025
Assistant Director Advanced Placement
New Mexico Highlands University
02.2000 - 10.2006
Administrative Assistant Advanced Placement
New Mexico Highlands University
02.2000 - 10.2006
BBA - Business
New Mexico Highlands University
Associate of Applied Science - Computer and Information Systems
Luna Community College