Carolina Ramirez-Winfrey
Christ For All Nations Usa
Little River,SC
12
years of professional experience
Seasoned Senior Direct Mail Coordinator with over 10 years of expertise in managing Direct Mail and Public Relations projects. Excels in project management, process improvement, and maintaining accuracy across multiple campaigns. Proven ability to streamline operations while ensuring timely delivery and effective communication throughout production and mailing phases.
Work History
Direct Mail Coordinator
9 Years 11 Months- Coordinate direct mail projects from initial request through final production and delivery, managing multiple campaigns and deadlines simultaneously.
- Serve as the primary point of contact between internal departments, copywriter, creative teams, donor development department, web department, finance department, printers, mail houses, vendors, and other production partners.
- Review mailing specifications, artwork, proofs, mailing lists, quantities, personalization, and production requirements to ensure accuracy before release.
- Collaborated with designers and internal teams to proofread and edit artwork, verify content accuracy, and ensure all materials were error-free before printing.
- Supported the creation of direct mail appeals in Salesforce, calculated and recorded mailing costs, and maintained accurate cost data and quantity sent to facilitate direct mail analysis reports used by upper management for performance evaluation and decision making.
- Coordinated with the Communications Department and We Department to ensure QR codes and landing pages were created and delivered for each direct mail campaign, ensuring timely integration of digital components into the mailing materials.
- Manage detailed production schedules and monitor projects to ensure all deadlines and mailing dates are met.
- Coordinate the preparation and delivery of mailing data and files to production vendors.
- Supported International Offices with direct mail production and distribution by maintaining close communication throughout each project, coordinating production requirements, and ensuring donor databases were delivered to printing vendors for accurate and timely processing.
- Review vendor proofs and production samples for accuracy, including names, addresses, variable data, barcodes, images, offers, and other personalized
information. - Coordinate high-volume direct mail campaigns while maintaining a high level of accuracy and
quality control. - Obtain, review and approve vendor pricing, estimates, invoices, and production charges.
- Maintain organized project documentation, specifications, schedules, and vendor records.
- Communicate project status, potential delays, and production issues to management and stakeholders.
- Work independently with minimal or no supervision while prioritizing competing projects and urgent requests.
- Build and maintain strong relationships with vendors and internal partners to
ensure consistent quality, service, and timely delivery. - Recommend process improvements that increase efficiency, reduce errors, and improve turnaround times.
- Troubleshoot last-minute production and mailing issues and coordinate solutions quickly to protect project deadlines.
- Prepared, obtained and submitted all required direct mail documentation to the Finance Department, including specification sheets, postage invoices and receipts, and printing invoices, to support accurate financial recordkeeping and expense tracking.
Public Relations Coordinator
1 Year 7 Months- Coordinated public relations activities and communications initiatives to support the promotion and execution of the Reinhard Bonnke Gospel Crusades in America.
- Coordinated the delivery of communications materials and digital assets to support event promotion across multiple channels.
- Assisted in reviewing, and proofreading promotional materials, press releases, event announcements, and other communications content.
- Coordinated delivery of communications materials and digital assets across multiple channels to enhance event promotion and audience engagement.
- Monitored project timelines and budget, followed up with stakeholders, and ensured assigned deliverables were completed according to established deadlines.
- Facilitated media outreach and maintained communication with external organizations, partners, and local contacts to strengthen relationships and increase visibility.
- Assisted with administrative coordination, documentation, and logistical requirements related to public relations activities during the Gospel Campaign.
- Ensured communications materials were accurate, consistent, and aligned with the ministry's mission and messaging.
Education
Bachelor of Science - Business Administration
Skills
Direct mail oversight
Print production coordination
Mail preparation
Variable data printing
Vendor-supplier collaboration
Project time management
Quality assurance
Financial coordination
Tracking and Reporting
Collaboration across departments
Problem resolution
Organizational skills
Proficient in Spanish and English
Timeline
Direct Mail Coordinator
Christ For All Nations Usa
09.2016 - 08.2026Read More
Public Relations Coordinator
Christ For All Nations Usa
01.2015 - 08.2016Read More
Universidad Santa Maria
Bachelor of Science from Business Administration
Read More