Work Preference
Summary
Overview
Work History
Accomplishments
Education
Portfolio
Skills
Interests
Websites
Software
Languages
Timeline
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Caroline Davis
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Caroline Davis

Altadena,California

Work Preference

Job Search Status

Open to work
Desired start date: Flexible

Desired Job Title

Administrative AssistantOffice ManagerProject Coordinator

Work Type

Full Time

Location Preference

On-Site
Location: Pasadena, CAGlendale, CALa Canada, CAMontrose, CAAltadena, CA
Open to relocation: No

Important To Me

Company CulturePaid sick leaveWork-life balanceHealthcare benefitsPaid time off

Summary

Administrative professional with over 20 years of experience in database management, project coordination, and event planning. Proven track record in maintaining detailed documentation and fostering positive relationships through exceptional customer service.

Overview

36
36
years of professional experience
2
2
Languages

Work History

Administrative Assistant and Sales Associate

MonteCedro Senior Life Plan Community
Altadena, CA
10.2022 - 02.2026
  • Conducted engaging tours and effectively sold apartments to potential residents
  • Scheduled, calendared, confirmed meetings and tours
  • Compiled informative packets of materials for prospective residents to facilitate decision-making
  • Prepared paperwork for deposit and settlement appointments
  • Recorded activities and generated reports in CRM to track interactions and outcomes
  • Designed invitations to enhance event appeal and prepared gifts for attendees

Editorial Assistant

C. G Jung Institute of Los Angeles
West Los Angeles, CA
03.2003 - 10.2022
  • Tracked articles from submission to publication, facilitating timely progress using Access database and Google Drive spreadsheets.
  • Prepared journal for publication, maintaining adherence to deadlines.
  • Coordinated communications between authors, editors, and publishing staff to streamline publication workflow.
  • Inserted tracked changes from editor’s marked-up hard copy, ensuring accuracy for final publication.
  • Created and proofread brochures, advertisements, and flyers to ensure precision.
  • Developed flow chart outlining journal publication process for clarity.
  • Followed up on multiple details to maintain publication schedule.
  • Contributed to one of Los Angeles' oldest psychoanalytic institutes while managing office responsibilities.

Administrative Assistant promoted to Office Manager

C. G Jung Institute of Los Angeles
West Los Angeles, CA
03.2003 - 10.2022
  • Managed $100,000 annual public program, processing registrations and reconciling income to ensure financial accuracy.
  • Processed registrations and issued payments through QuickBooks efficiently.
  • Oversaw access database management to ensure accurate record-keeping.
  • Drafted correspondence for public programs chair and executive director, enhancing communication and coordination of initiatives.
  • Responded to emails, phone calls, and in-person interactions with professionalism, fostering positive relationships.
  • Created and maintained confidential candidate files for analyst training program to protect sensitive information.
  • Developed secure patient records in Updox system, ensuring data integrity and confidentiality.
  • Collected data for reaccreditation with American Psychological Association, contributing to successful continuation of education unit offerings.

Elementary School Teacher/Chapter Chair

Gardner St. Elementary School
09.1989 - 07.2002
  • Planned and implemented curriculum based on state standards
  • Developed lesson plans aligning with learning objectives to enhance student engagement
  • Produced hands-on math lessons daily
  • Administered norm-based and criterion-referenced assessments, adjusting lesson plans to meet diverse student needs
  • Analyzed academic and behavioral challenges of students, identifying potential remedies and coordinating implementation with Student Success Team
  • Sat in on disciplinary meetings, made sure that both sides were heard, took detailed summary notes that were distributed to parties involved

Accomplishments

  • Managed daily schedules and sales leads for Director of Sales & Marketing.
  • Managed CRM and other databases, entered detailed information, generated reports and action plan based on report results.
  • Processed registrations and administered Public Programs paperwork.
  • Created and maintained confidential files for candidates in the Analyst Training Program so that complete records were available to evaluative committees.
  • Gathered readings from instructors, posted links to PDFs on website so that students could access.
  • Tracked attendance and issued continuing education certificates.
  • Drafted correspondence for principals.
  • Inserted edits in track changes from marked up hardcopy, proofread.
  • Followed up on numerous details.
  • Formatted training brochure and roster.
  • Served as third-party neutral during disciplinary meetings and made sure both sides were heard.
  • Organized conferences and events, designed invitations, name badges, place cards, menus, arranged catering, purchased and set out snacks, and coordinated paperwork.
  • Corresponded with authors on behalf of the editor, tracked submissions from receipt to publication, prepared journal for publication.
  • Ordered and stocked supplies, vetted vendors.
  • Provided excellent customer service.

Education

Teacher Credentialing Program -

University of California Los Angeles
Los Angeles, CA

Bachelor of Arts - Psychology

University of California Santa Cruz
Santa Cruz, CA

Portfolio

FEATURED
Featured Picture
How-To Guide

Skills

  • Project coordination
  • Office event coordination
  • Document preparation
  • Customer service
  • Attention to detail
  • Database management

Interests

Reading

Cooking

Taking walks

Strength training

Writing

Websites

Software

Microsoft Office

Aline CRM

Google Workspace

Basic skills in Adobe Photoshop and InDesign

Languages

English
Native language
Spanish
Intermediate (B1)
B1

Timeline

Administrative Assistant and Sales Associate

MonteCedro Senior Life Plan Community
10.2022 - 02.2026

Editorial Assistant

C. G Jung Institute of Los Angeles
03.2003 - 10.2022

Administrative Assistant promoted to Office Manager

C. G Jung Institute of Los Angeles
03.2003 - 10.2022

Elementary School Teacher/Chapter Chair

Gardner St. Elementary School
09.1989 - 07.2002

Teacher Credentialing Program -

University of California Los Angeles

Bachelor of Arts - Psychology

University of California Santa Cruz

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Caroline Davis