Caroline Pappas
Annapolis,MD
Summary
Detail-oriented with expertise in event coordination, production, and administration with an emphasis in film and festival production. Proven ability to manage logistics and enhance operational efficiency in fast-paced environments.
Overview
2027
2027
years of professional experience
Work History
Production Administrative Assistant
Annapolis Film Festival
Annapolis, MD
02.2026 - Current
- Supported full production lifecycle, contributing to pre-production planning, live festival execution, and post-event wrap processes.
- Coordinated scheduling and logistics for 70+ film screenings and special events.
- Managed communication between 250+ festival staff, vendors, and volunteers to ensure seamless operations.
- Improved document organization with thorough file maintenance; archiving outdated records as necessary for efficient retrieval when needed.
- Organized and distributed 450+ meals for crew members, maintaining efficiency and schedule alignment
- Provided real-time problem-solving to resolve scheduling conflicts and operational challenges.
Production Intern
Annapolis Film Festival
Annapolis, MD
02.2025 - 04.2025
- Supported set design and logistics for 4 festival venues, ensuring operational efficiency.
- Collaborated with team members to execute on-site event management tasks smoothly.
- Organized equipment inventory and maintained the cleanliness of production spaces.
- Improved overall productivity within the team through consistent punctuality, dedication, and active participation in all aspects of production operations.
- Facilitated communication between departments to streamline workflow during events.
Student
Filmster's Academy
Annapolis, MD
2025 - 2025
- Selected by industry professionals to direct and co-write my short film pitch, chosen for production.
- Led creative development from concept through final cut, overseeing pre-production planning, on-set execution, and post-production completion in a 2-week time frame.
- Directed cast and collaborated with crew to execute creative vision under production timelines.
- Gained hands-on experience across the full production lifecycle while working in team-based environments under deadlines.
- Project culminated in an official screening at the Annapolis Film Festival.
Student
Filmster's Academy
2024 - 2024
- Selected by industry professionals to produce and serve as a 1st AD for the selected pitch.
- Managed day-to-day on-set operations to keep production on schedule.
- Problem-solved in real time to address delays, technical issues, or conflicts.
- Ensured adherence to safety protocols and production standards.
- Managed documentation, contracts, and release forms.
- Ensured clear communication across all stages of production
- Project culminated in an official screening at the Annapolis Film Festival and the All-American High School Film Festival, where it was nominated for best comedy.
Restaurant Waiter
O'Loughlin's Restaurant & Pub
Annapolis, MD
05.2022 - Current
- Delivered high-volume customer service while managing 5–10 tables in a fast-paced environment.
- Demonstrated strong multitasking and time management skills applicable to live production settings.
- Handled guest complaints professionally, resolving issues to maintain high satisfaction levels.
- Balanced excellent customer service with efficient task completion by multitasking effectively throughout each shift.
- Strengthened communication and problem-solving skills through daily guest interactions.
Education
Associate of Science - Environmental Science
Anne Arundel Community College
Arnold, MDSkills
- Event Coordination
- Project management
- Administrative assistance
- Customer service
- Creative problem solving
- Time management
- Strong Communication & Team Collaboration
- Microsoft Office / Google Workspace
- Directing & Creative Development
- Calendar & Schedule Management
Timeline
Production Administrative Assistant
Annapolis Film Festival
02.2026 - Current
Production Intern
Annapolis Film Festival
02.2025 - 04.2025
Restaurant Waiter
O'Loughlin's Restaurant & Pub
05.2022 - Current
Student
Filmster's Academy
2025 - 2025
Student
Filmster's Academy
2024 - 2024
Associate of Science - Environmental Science
Anne Arundel Community College