Summary
Overview
Work History
Education
Skills
Timeline
Hi, I’m

Catherine Michelle Speagle

Cameron,NC
Catherine Michelle Speagle

Summary

Forward-thinking Executive Assistant accomplished in aiding company leaders with key functions. Gifted at managing busy schedules, organizing projects and providing stellar administrative support to executive team. Analyzes, prioritizes and completes tasks with professionalism and sound judgment. Personable administrative professional dedicated to cultivating positive client, staff and management connections. Highly-developed communicator with outstanding skills in complex problem-solving and conflict resolution. Expertise in resource allocation and schedule management. Multitalented Executive Administrative with over 28 years in top-tier organizational support. Skilled at close work with senior executive team. Robust history offering office management, support staff management, training, supervision and event planning. Excellent research, project support and organizational abilities. Committed job seeker with a history of meeting company needs with consistent and organized practices. Skilled in working under pressure and adapting to new situations and challenges to best enhance the organizational brand. Organized and motivated employee eager to apply time management and organizational skills in various environments. Seeking entry-level opportunities to expand skills while facilitating company growth. Motivated Executive Administrative with 28 years of experience offering office support in Construction industry. Energetic and reputable individual possessing strong work ethic, professional demeanor and superb initiative. Exceptional customer service and decision-making skills.

Overview

9
years of professional experience

Work History

Womble Construction Company
Apex, NC

Executive Administrative Assistant
01.2015 - 09.2023

Job overview

  • Reviewed and processed expense reports and invoices for accuracy and completeness.
  • Organized and maintained executive calendars, scheduled meetings, conferences, travel arrangements, and appointments.
  • Provided secretarial support to the executive staff including composing correspondence, memos, presentations, reports and other documents as requested.
  • Developed filing systems to maintain confidential records of personnel information and business activities in accordance with company policies.
  • Coordinated communications between departments to ensure timely completion of projects.
  • Prepared agendas for meetings; took minutes during meetings; distributed meeting notes to appropriate personnel.
  • Greeted visitors upon their arrival; directed them to the appropriate destination or person; provided general information about the organization when necessary.
  • Assisted with special projects such as researching topics or creating presentations for management review.
  • Maintained up-to-date contact lists of vendors and suppliers while coordinating orders as required by executives.
  • Ordered office supplies as needed while monitoring inventory levels to ensure adequate stock is available at all times.
  • Answered incoming telephone calls from internal and external customers promptly and professionally; transferred calls appropriately; responded to inquiries in a timely manner.
  • Managed incoming mail by sorting out items that needed immediate attention or forwarding it on to the appropriate department or individual for action or response.
  • Established procedures for maintaining files of all office correspondence, memorandums, agreements, contracts., ensuring easy access when needed.
  • Prepared monthly financial statements according to established deadlines.
  • Developed online databases for tracking customer contacts and sales leads.
  • Created spreadsheets using Excel software programs including formulas, macros and pivot tables.
  • Researched industry trends and best practices related to administrative processes and procedures.
  • Assisted in preparing marketing materials such as brochures and flyers for distribution at trade shows and other events.
  • Processed accounts payable and receivable transactions accurately within set timeframes.
  • Managed director's calendar and prepared meeting agenda and materials.
  • Arranged appropriate travel, visas, agendas, necessary contacts and other information for executive travel.
  • Coordinated meeting and work schedules for staff teams and executives.
  • Managed external contacts and kept track of periodic communication needed for priority actions.
  • Made travel arrangements for employee trips and conferences.
  • Created PowerPoint presentations used for diverse business needs.
  • Created newsletters to share company updates and events.
  • Maintained company confidence and protected business operations by keeping sensitive information confidential.
  • Opened, read and replied to e-mails, letters and correspondence on behalf of executives.
  • Set up meeting and event logistics for senior management and updated calendars.
  • Screened phone calls for executives to instantly identify priority clients and filter out spam calls.
  • Tackled and addressed top-level, high-priority issues with professional administrative discretion.
  • Managed and tracked expenses to meet company budget requirements.
  • Revised and maintained master calendar to coordinate meetings across multiple time zones.
  • Scheduled and arranged travel and hotel reservations for meetings, conferences and seminars.
  • Managed daily invoices, reports and proposals.
  • Facilitated board meeting agendas and distributed support materials in advance for successful sessions.
  • Entered customer information and updates in database system to track leads, interactions, relationships and propel sales opportunities.
  • Leveraged word processing software to create proposals, letters and memos.
  • Obtained signatures for financial documents and internal and external invoices.
  • Collaborated with internal teams to support long-term research, marketing and ad hoc projects.
  • Conducted research and collected and analyzed data to prepare reports and documents.
  • Followed proper accounting and bookkeeping procedures to support audits.
  • Made travel arrangements to provide executives seamless and travel policy-approved business trips.
  • Created and maintained computer- and paper-based filing and organization systems for records, reports and documents.
  • Facilitated communications by forwarding emails, transferring calls and filing documents.
  • Participated in frequent communication with other administrative team members, human resources and finance department on special projects and events.
  • Coordinated multiple schedules using online calendaring system.
  • Took detailed notes in meetings and disseminated information afterward.
  • Delivered optimal administrative, customer service and case management support.
  • Supervised executive and management calendars while allocating tasks to administrative support team for smooth operational flow.
  • Relayed messages, retrieved reports and printed documents for co-workers to assist with office workflow.
  • Compiled meeting agendas and supportive materials ahead of meetings.
  • Prepared invoices and drafted memos for executives.
  • Executed special objectives and projects in response to executive team and board member requests.
  • Ordered catering or restaurant delivery to offer food and beverages to meeting and conference attendees.
  • Filtered important calls and spam calls to help executives prioritize specific clients and expedite daily operations.
  • Wrote and distributed executive meeting agendas and minutes to department heads and executive team members.
  • Coordinated executive and senior management vacation, day-to-day meeting and travel schedules.
  • Researched and prepared information for presentations to high-level executives.
  • Reviewed incoming reports, applications and memos to determine workplace priorities.
  • Updated and implemented administrative and executive support policy changes and monitored effects.
  • Designed PowerPoint presentations for monthly divisional meetings with top-level executives.

Education

Central Carolina Community College
Sanford, NC

from Business Administration And Management
05.2005

University Overview

Skills

  • Technologically Savvy
  • Quality Control
  • Spreadsheet Tracking
  • Spreadsheet Creation
  • Information Confidentiality
  • Travel Coordination
  • Social Media Management
  • Event Coordination
  • Logistics Coordination
  • Schedule Management
  • Business Correspondence
  • Customer Service
  • Process Improvement
  • Travel Planning
  • Scheduling
  • Report Generation
  • Documentation and Reporting
  • Meeting Support
  • Report Writing
  • Project Oversight
  • Administrative Support
  • Meeting Planning
  • Office Management
  • Business Administration
  • Presentation Development
  • Mail Management
  • Expense Reporting
  • Travel Administration
  • Staff Management
  • Invoice Processing
  • Executive Support
  • Bookkeeping
  • Customer Service-Oriented
  • AS/400
  • Administrative Support Specialist
  • Human Resources Management (HRM)
  • Strong Problem Solver
  • Payroll
  • Professional and Mature
  • Report Development
  • Articulate and Well-Spoken
  • Multi-Line Phone Proficiency
  • Filing and Data Archiving
  • Social Media Knowledge
  • Conference Planning
  • Resourceful
  • Sorting and Labeling
  • Appointment Setting
  • Understands Grammar
  • Office Administration
  • Excel Spreadsheets
  • Conflict Management
  • Mail Handling
  • Performance Improvement
  • Proofreading
  • Project Planning
  • Meticulous Attention to Detail
  • Project Management
  • Compensation and Benefits
  • Report Analysis
  • Employee Training and Development
  • Self-Starter

Timeline

Executive Administrative Assistant
Womble Construction Company
01.2015 - 09.2023
Central Carolina Community College
from Business Administration And Management

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Catherine Michelle Speagle