Cecelia Lightfoot

• Supported efficient meetings by organizing spaces and materials, documenting discussions and distributing meeting notes.
• Sorted and distributed office mail and recorded incoming shipments for corporate records.
• Prepared packages for shipment, pickup and courier services for prompt delivery to customers.
• Performed general office duties, including answering multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
• Welcomed office visitors warmly and alerted staff to arrivals of scheduled appointments.
• Executed record filing system to improve document organization and management.
• Maintained complex digital filing system for financial information.
• Provided intelligence administrative operational support for high-volume intelligence program in a fast-paced environment with 24-hour support requirements
• Reviewed files, records and other various travel documents to key data informing responses to development requests.
• Collaborated with internal and external departments and organizations to respond to questions and concerns regarding project details.
• Provided administrative, operational and logistical support to AAAD leadership; supported other AAAD team members; and assisted the Program Manager in managing contractor specific matters
• Established and maintained required files, SOPs, documentation and reports. Coordinated meeting/conference rooms, including VTCs.
• Maintained new personnel in processing checklist and tracked progress. ICW with the IT Generalist, assist in establishing accounts
• Managed AAAD distribution, including pick-up and drop off of mailroom items. Maintains and updates alert rosters
• Established and maintained the AAAD digital filing system ICW the analysts. Set up approved folder structure, populated the structure and kept it current
• Established and updated a wiki for administrative and support actions. ICW Operations Officer, maintained a master event calendar for the program
• Assisted with the coordination of travel by AAAD, particularly OCONUS, including making travel arrangements, requesting country clearances and other required theater and NGIC actions publishing itineraries and providing required reports.
• Assisted AAAD assigned IT Generalist or other designated personnel in moving files between classified and unclassified networks. Coordinates with Graphics Department in support of AAAD briefings and training events
• Assisted with the creation, development as well as performed administration oversight of two Quicktels and one technical White Paper which were published in 2012
• Served as the Primary point of contact providing direct administrative support to over 250 attendees of the Mounted Data Working Group Conference in January 2012
• Served as a Data Transfer Agent and assisted with transferring files between classified and and unclassified networks in accordance with

Performs duties in support of 3,000 Contractors, Military Personnel and Civilians requiring Common Access Control

• Screened vendors and contractors before issuing Common Access to government employees and contractors.
• Determined eligibility for and issues identification cards to authorized dependent family members
• Responsible for updating Defense Eligibility Enrollment System (DEERS) Maintains the deployable RAPIDS system & ensures operation of all required office equipment
• Served as the primary point of contact regarding all issues related to the issuance of CAC cards and DEERS Eligibility

• Conducted background investigations and security checks for employees and contractors.
• Maintained confidentiality of classified and sensitive materials.
• Patrolled internal building spaces and facility grounds to identify and deter threats to assets.
• Checked identification of all persons entering and exiting facility to eliminate unauthorized visitors.
• Greeted guests professionally and courteously to cultivate welcoming atmosphere while making safety top priority.
• Validated clearances, contacts CCF to determine clearance status for new employees to include contractors, military and government personnel
• Scheduled, prepared and presented security briefs to personnel.
• Coordinated transfer-in- status to gaining activities