Celina Nieves-Caban
Saylorsburg,PA
Summary
Detailed Administrative Accounting Assistant with 25 years of hands-on experience assisting with handling various Accounting and Business Administration duties and procedures. Competent and detail-oriented, well-versed in accounts payable and receivable management, financial management of budgets, payroll and Human Resources, including preparation of J1 and H1B Visas. Committed to achieving team objectives and driving company development. Proactive communicator with solid foundation of trustworthy and dependable performance.
Overview
25
25
years of professional experience
1
1
Certification
Work History
Accounting Assistant
Rutgers, State University of New Jersey
10.2012 - 02.2022
- Assisted in the preparation of monthly grant financial reports.
- Processed journal entries for accruals, invoicing and other adjustments.
- Handled Accounts Payable and Receivable to ensure accuracy of billing information and payment terms.
- Provided support to upper management with special projects related to finance or accounting processes.
- Managed vendor relationships by ensuring timely payments and resolving disputes.
- Assisted with payroll processing by entering employee hours into the system.
- Performed account analysis and reconciliations, including expenses and general ledger accounts.
- Enhanced financial reporting accuracy by diligently reconciling accounts and identifying discrepancies.
- Assisted in the preparation of monthly financial statements for timely and accurate reporting to management.
Administrative Assistant to Principal Investigator
Rutgers, The State University Of New Jersey
07.2000 - 09.2012
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Maintained confidentiality of sensitive information by adhering to strict privacy policies and implementing secure filing systems.
- Supported executive staff through scheduling meetings, coordinating travel arrangements, and preparing crucial documents and expense reports.
- Assisted in onboarding new employees, providing training materials, and coordinating orientation schedules to ensure a smooth integration into the HR system maintaining federal, state and local compliance
- Organized office events such as holiday parties or team-building activities, promoting a positive company culture and boosting employee morale.
- Streamlined invoice processing procedures to ensure timely payment of vendors while minimizing errors in financial records.
- Processed office and lab equipment orders accurately and within agreed timeframes to meet demand of scientific research projects.
- Facilitated collaboration within the team by organizing regular meetings, maintaining meeting minutes, and tracking project progress.
- Managed expense reports for executive staff members, ensuring accurate documentation of spending for budgeting purposes.
- Managed department budgets and generated financial reports for management review.
- Delivered excellent customer service through prompt responses to client inquiries, addressing concerns effectively, and building strong relationships.
- Coordinated office supply and lab equipment inventory management, proactively ordering necessary items before depletion to avoid workflow disruptions.
Principal Secretary
Rutgers, The State University Of New Jersey
09.1996 - 06.2000
- Managed filing system, entered data and completed other clerical tasks.
- Managed phone and email correspondence and handled incoming and outgoing mail and faxes.
- Assisted coworkers and staff members with special tasks on daily basis.
- Managed paper and electronic filing systems by routing various documents, taking messages and managing incoming and outgoing mail.
- Built and maintained excellent customer relationships through timely response to inquiries and going above and beyond to accommodate unusual requests.
- Continually sought methods for improving daily operations, communications with clients, recordkeeping, and data entry for increased efficiency.
- Interacted with vendors, contractors and professional services personnel to receive orders, direct activities, and communicate instructions.
- Liaised between clients and vendors and maintained effective lines of communication.
- Supported company leaders by managing budgets, scheduling appointments and organizing itinerary of Program Director.
- Created documents and maintained detailed administrative processes and procedures to drive efficiency and accuracy.
Education
Some College (No Degree) - Business Administration, Accounting Assistant
Rutgers, The State University of Jersey
Newark, NJ10-2000
Business Administration, VET -
SCS Business And Technical Institute
Newark, NJ09-1996
Business Office Administration -
MOET Mayors Office of Employment And Training
09-1995
Skills
- Administrative Support
- Bookkeeping operations
- Expense account management
- Purchase Order Management
- Financial Reporting
- Accounts Payable and Receivable
- Expense Reports
- Payroll operations
- Reports Reconciliation
- Staff Management
- Journal Entries
- Account Reconciliation
- Invoicing and Billing
Certification
- Many Accounting and Business Administration Certifications obtained throughout my 25yrs of service at Rutgers University.
Accomplishments
- Secretary of the year Award
- Outstanding Staff Award
- Youth Pastor Award
Affiliations
- Youth Pastor, serving the young people and working with the community since 2000.
Timeline
Accounting Assistant
Rutgers, State University of New Jersey
10.2012 - 02.2022
Administrative Assistant to Principal Investigator
Rutgers, The State University Of New Jersey
07.2000 - 09.2012
Principal Secretary
Rutgers, The State University Of New Jersey
09.1996 - 06.2000
Some College (No Degree) - Business Administration, Accounting Assistant
Rutgers, The State University of Jersey
Business Administration, VET -
SCS Business And Technical Institute
Business Office Administration -
MOET Mayors Office of Employment And Training
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