Cesia Gutierrez
West New York
Summary
High-working and dedicated construction secretary assists contractor and project manager on a daily to manage and grow company. The work consists of numerous tasks like assisting in customer service, sales, clerical and managerial work, all type of documentation work, social media branding, and running important errands. Also assists accountant to help out with financial work. Resourceful Purchasing Agent responsibly and proficiently procures materials necessary for operations. Performs detailed cost analyses and negotiates with vendors using skilled problem-solving abilities. Experienced evaluator of supplier performance and maintains constant awareness of inventory levels.
Overview
6
6
years of professional experience
Work History
Construction Office Manager & Purchasing Agent
C&D Restoration, Inc.
08.2022 - Current
- Provided administrative support during bidding processes by preparing documentation packages, tracking submissions, and communicating updates to relevant parties.
- Managed accounting invoices and billings.
- Streamlined office operations by implementing efficient document management and filing systems.
- Monitored inventory levels of office supplies to avoid shortages while maintaining a cost-effective purchasing strategy.
- Communicated with clients daily via emails, telephone, texting and social media.
- Obtained and reviewed construction insurance information and delivered to contract administrators.
- Organized company events such as annual meetings, team-building activities, and holiday parties that fostered a positive work environment and strengthened company culture.
- Coordinated travel arrangements for team members attending conferences or conducting site visits, optimizing costs while ensuring convenience.
- Assisted in resolving disputes between subcontractors or other stakeholders using diplomacy skills that resulted in positive outcomes without jeopardizing project timelines.
- Created organized filing system to manage department documents.
- Maintained complete documentation and records of all purchasing activities.
- Computed and created purchase orders to monitor stock levels, verify purchase requisitions and expedite customer orders.
- Maintained consistent email communication with stores and suppliers to confirm and track orders and verify price revisions on purchase orders.
- Maintained documentation for all purchases.
- Searched for hard-to-find items and found high-quality, reliable vendors.
- Conducted research, identifying potential vendors and better pricing options.
Construction Secretary
GH Detailed LLC
02.2019 - Current
- Schedule and coordinate meetings and client appointments
- Establish work procedures and schedules, keep track of clerical work
- Prepare and modify documents e.g., invoices, estimates and contracts
- Write, record, transcribe and proofread legal documentation
- Organizes and stores paperwork, documents, and computer-based information
- Responsible for filing, organizing, faxing, scanning, and copying documents
- Manage and upload customer files
- Prepare company documentation to take to the accountant
- Answer telephone calls
- Update website and social media
- Run errands when needed.
Education
Other Project Management Certificate -
Hudson County Community College
Certificate - Construction
NAETI Services LLC
Tinton Falls04.2022
High School Diploma -
Union City High School
Union City, NJ06.2019
Skills
Notary Public
Knowledgeable in Microsoft Word, Excel, PowerPoint and Office
Planning and Prioritization
Adaptability and Flexibility
Meeting planning
Document Management
Project Management
Office Management
Organizational Skills
Estimating and Bidding
Proposal Writing
Change order management
Payroll and budgeting
Accomplishments
- Problem solving and critical thinking - 5 years
- Attention to detail - 5 years
- Flexibility and adaptability - 5 years
- Time management and multi-tasking - 5 years
- Familiarity with construction project phases - 4 years
- Prepares documentation for accountant - 4 years
- Can draft contracts, estimates, invoices, sales orders and more - 4 years
- Bi-lingual - 10+ years
Timeline
Construction Office Manager & Purchasing Agent
C&D Restoration, Inc.
08.2022 - Current
Construction Secretary
GH Detailed LLC
02.2019 - Current
Other Project Management Certificate -
Hudson County Community College
Certificate - Construction
NAETI Services LLC
High School Diploma -
Union City High School
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