Chantrea CiCi Lang
Daly City,CA
Summary
A highly organized, detail-oriented professional. Dedicated & focused; able to prioritize & complete multiple tasks & follow through to achieve project goals. Computer skills include: MS Word, Excel, PowerPoint, Teams, , Outlook, Adobe Acrobat & Publisher, SAP, & Typing WPM 65. Professional office support specialist with extensive experience in administrative functions and office management. Known for reliability and adapting to dynamic work environments. Excellent organizational abilities and collaborative mindset ensure seamless team operations and goal achievement.
Overview
19
19
years of professional experience
Work History
Administrative Assistant
Bay Area Air Quality Management District
01.2020 - Current
- Provide executive support duties such as photocopying, printing, maintaining office supplies, filing, and handling confidential documents to all senior level directors(s) and managers
- Coordinated & set up high-level conference calls, board/management meetings, slide presentations, charts, reports & travel arrangements for top executives conference facilities for large groups, with logistical complexities that may include coordinating and planning for multiple speakers and site related logistics and preparation
- Schedule meetings for internal and external stakeholders
- Assist Executive Assistants as well as with business leaders, others across the company and outside agencies
- Assist in the preparation and analysis of research data related to air toxic programs; perform research projects, compose technical reports, correspondence for air quality control program and assist with the administration of projects as assigned by management staff
- Maintained and restocked copy room supplies, retrieved supplies and places special orders with different vendors, creating purchase orders and requisitions
- Schedule and arrange meetings, prepare agendas, sort and distribute incoming and outgoing mails
- Receive and screen visitors, emails, and telephone calls, providing factual information which requires the interpretation of policies and procedures; takes messages and refers the caller to the proper person or department
- Researches and compiles a variety of informational materials from internal and external stakeholders; summarizes such information as directed; assist in organizing and creating documents for reports and projects
- Review and process applications and finished documents for completeness, accuracy, format, appropriate English usage, and compliance with policies and procedures
- Assist with the administration of projects and/or programs as assigned by management staff; support staff in various research and projects; follows up on projects, transmits information, and keeps informed of unit activities
- Plan, schedule and assign office support work or provide lead or project direction to office support staff; instruct staff in work procedures and review work for formatting, accuracy, and consistency
- Assist with the development and administration of the annual budget
Executive Assistant
Southern CA Edison
07.2005 - 11.2017
- Provided executive support duties such as photocopying, printing, maintaining office supplies, filing, and handling confidential documents to all senior level executive(s) and director(s)
- Receive and screen visitors and telephone calls, using discretion to provide confidential information, researched, compiled and summarized a variety of statistical data information and materials
- Collaborated with Corporate Rep
- & Managing Directors to assist with project submittals & reports, presentation graphics, detailed spreadsheets using Microsoft Office System & Lotus Notes
- Drafted reports and a wide variety of finished documents from notes, brief instructions, printed materials and power point presentations; inputs, retrieves data and prepared reports; compiled and processed confidential materials
- Composed correspondence and report for supervisor’s signature, Researched, compiled information and data for analysis, reviewed written material for accuracy and completeness
- Coordinated and provided lead support for organizing on and off-site meetings, conferences and events; maintained heavy calendaring; conference room arrangements, developed and prepared agendas; attended CPUC meetings, hearings, etc., and prepared meeting minutes
- Coordinated & set up high-level conference calls, board/management meetings, slide presentations, charts, reports & travel arrangements for top executives
- Followed up on projects, transmitting information, and keeping informed of pertinent activities
- Scheduled appointments, arranged and coordinated Commissioner and President meetings, made travel arrangements; sorts mail and obtained related back up materials
- Prepared documents material for board meetings, anticipated needs, dealing with the unexpected, acting as liaison between Executive and staff, & handled confidential matters
- Scheduled client appointments & maintained up-to-date confidential client files
- Answered and routed calls, take messages, greet and check- in/out visitors, and managed outgoing/ incoming mail and deliveries
Education
Bachelors of Science - Business Administration
California State University of San Francisco
San Francisco, CA06-2026
Skills
- Customer Service
- Data Entry
- Computer Skills
- Office Administration
- Administrative Support
- Time Management
- Microsoft Word
- Microsoft Excel
- Computer Proficiency
- Customer and client relations
- Microsoft Outlook
- File Organization
Affiliations
- American Public Works Association (APWA)
- National Honors Society (NHS)
Professionalreferences
- Rasean Wroten, Air Quality Technician, 375 Beale Street, Suite 600, San Francisco, CA, 94105, rwroten@baaqmd.gov
- John Foster, Supervising Air Quality Specialist, 375 Beale Street, Suite 600, San Francisco, CA, 94105, jfoster@baaqmd.gov
- Michelle Hutson, Accounting Assistant, 375 Beale Street, Suite 600, San Francisco, CA, 94105
Timeline
Administrative Assistant
Bay Area Air Quality Management District
01.2020 - Current
Executive Assistant
Southern CA Edison
07.2005 - 11.2017
Bachelors of Science - Business Administration
California State University of San Francisco
Similar Profiles
Lauren SiegelLauren Siegel
Mental Health Clinician at Bay Area Community ResourcesMental Health Clinician at Bay Area Community Resources
Mylah ClancyMylah Clancy
Lab Technician at South Coast Air Quality Management DistrictLab Technician at South Coast Air Quality Management District
Jennifer QuanJennifer Quan
Payroll Technician at South Coast Air Quality Management DistrictPayroll Technician at South Coast Air Quality Management District