CHARLIZE GRADY
Fredericksburg
Summary
Detail-oriented accounting professional with 3+ years of experience in accounts payable, billing, accounts receivable, cash receipts, reconciliations, timesheet processing, and month-end accounting support. Skilled in invoice processing, payment application, expense report review, revenue recognition support, fixed asset reconciliation, and maintaining accurate financial records in fast-paced environments. Proficient in Microsoft Excel and Deltek Vision/Vantagepoint, with a strong foundation in accounting principles, financial reporting, and process improvement. MBA candidate with demonstrated success improving accuracy, efficiency, and workflow consistency across accounting operations.
Overview
3
3
years of professional experience
1
1
Certification
Work History
Project Accountant/ Billing & AP Specialist
MPR Associates, Inc.
Alexandria, VA
05.2023 - 03.2026
- Managed full-cycle billing for 20 clients across 185 active projects, preparing and issuing invoices based on contract terms, labor hours, project milestones, and reimbursable expenses to ensure timely and accurate billing.
- Recorded and applied daily cash receipts and customer payments, verified deposits against bank activity, and maintained accurate posting to customer accounts.
- Monitored accounts receivable balances and supported follow-up on outstanding invoices to promote timely collections and accurate customer account records.
- Supported revenue recognition by validating project billing data, labor charges, and expenses to ensure revenue was recorded in the appropriate accounting period.
- Processed weekly employee timesheets across multiple projects, reviewed labor allocations and project codes, and supported accurate labor cost tracking and billing.
- Performed monthly fixed asset reconciliations to ensure balances between the fixed asset register and general ledger remained accurate.
- Investigated and resolved billing discrepancies by collaborating with project managers, finance staff, and internal stakeholders to maintain accurate financial records.
- Processed 50–100 vendor invoices per month, verifying documentation and approvals to support timely and accurate accounts payable processing.
- Reduced invoice cycle time by 15%–25% within six months by improving billing tracking workflows and strengthening coordination between project teams and accounting.
- Developed Excel-based billing and reconciliation tools that improved reporting visibility, reduced manual errors, and increased efficiency.
- Assisted in training new accounting staff, contributing to a 20% reduction in onboarding time.
Accounts Payable/ Billing Specialist
Whitman Associates, Inc.
Alexandria, VA
10.2022 - 05.2023
- Processed 50–80 vendor invoices weekly, reviewing coding, approvals, and supporting documentation to ensure accurate and timely accounts payable processing.
- Reviewed and processed employee expense reports for policy compliance, documentation accuracy, and timely reimbursement.
- Managed vendor setup and record maintenance in the accounting system, ensuring complete and accurate information for payment processing and year-end reporting.
- Assisted with 1099 preparation by reviewing vendor payment activity and validating tax documentation to support accurate year-end reporting.
- Converted approximately 90% of vendors from check payments to ACH, increasing payment efficiency and reducing manual processing.
- Investigated and resolved invoice discrepancies and payment issues in collaboration with vendors and internal stakeholders to maintain accurate financial records.
- Maintained audit-ready accounts payable files to support internal controls, compliance, and reporting accuracy.
Education
Master of Business Administration (MBA) - Finance
University of Maryland Global Campus (UMGC)
Adelphi, MD12.2026
Bachelor of Science - Accounting Technology
Western Leyte College
Philippines04.2019
Skills
- Accounts Payable
- Accounts Receivable
- Billing and Invoicing
- Cash Receipts
- Expense Report Processing
- Revenue Recognition Support
- Fixed Asset Reconciliation
- Account Reconciliations
- Month-End Support
- Microsoft Excel
- Deltek Vision/Vantagepoint
- 1099 Processing
Certification
QuickBooks ProAdvisor Certified
Timeline
Project Accountant/ Billing & AP Specialist
MPR Associates, Inc.
05.2023 - 03.2026
Accounts Payable/ Billing Specialist
Whitman Associates, Inc.
10.2022 - 05.2023
Bachelor of Science - Accounting Technology
Western Leyte College
Master of Business Administration (MBA) - Finance
University of Maryland Global Campus (UMGC)