Summary
Overview
Work History
Education
Skills
Websites
Timeline
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CHELSEA PARREIRA

Piscataway,NJ

Summary

Proven administrative professional skilled in executive calendar management, meeting coordination, and office support. Proficient in Microsoft Office Suite with strong organizational and communication abilities. Seeking an opportunity to apply creativity, analytical insights, and meticulous planning to elevate marketing events and drive impactful results.

Overview

8
8
years of professional experience

Work History

Administrative Assistant to Executives

Bank of America
Pennington, New Jersey
12.2024 - Current
  • Calendar management for three band three executives in Global Technology.
  • Organized travel arrangements, including itineraries and accommodation bookings.
  • Organize meetings, ensuring that materials and logistics are effectively and efficiently prepared.
  • Maintain office supply inventory, and place orders as needed.
  • Assist with the preparation of reports and presentations for management.
  • Handle confidential documents, ensuring compliance with bank policies.
  • Provided training and support to new staff members.
  • Implemented process improvements to streamline office operations effectively.
  • Answer emails to provide information, resulting in effective business correspondence.

Executive Briefing Center Events Admin

SHI International
Somerset, NJ
08.2022 - 12.2024
  • Manage executive calendars, schedule appointments, and coordinate meetings, virtually and in person.
  • Utilize Microsoft Office Suite, especially Excel, and Monday.com, for efficient data entry and analysis to support organizational tasks.
  • Assist in database management for client information, ensuring accurate and organized records.
  • Coordinate logistics for onsite events, as well as virtual events, from start to finish, including booking travel and hotel accommodations for executive leaders.
  • Collaborate across all teams in the department.
  • Support accounting and billing processes, contributing to financial record accuracy and reconciliation.

Administrative Assistant

Lyons Chiropractic Office
North Plainfield, NJ
01.2022 - 08.2022
  • Orchestrated office operations, handling appointment scheduling, phone calls, and patient inquiries.
  • Maintained an organized document management system using Microsoft SharePoint for streamlined file retrieval.
  • Executed social media management tasks, creating and scheduling posts to enhance online presence.
  • Contributed to accounting processes, supporting billing tasks, and ensuring accurate financial records.
  • Employed customer relationship management (CRM) skills, ensuring precise and up-to-date patient records.

Lead Teacher

Cradles to Crayons Learning Center
Westfield, NJ
01.2019 - 12.2021
  • Spearheaded classroom activities, fostering a positive and engaging learning environment for young students.
  • Managed student attendance records, parent communication, and inquiries, ensuring effective and transparent communication channels.
  • Implemented creative and age-appropriate educational activities to enhance the overall curriculum and meet developmental milestones.
  • Collaborated with the administrative team, contributing to the smooth coordination of events, parent-teacher conferences, and overall center operations.

Receptionist

Autoland
Springfield, NJ
01.2018 - 01.2019
  • Efficiently managed appointment scheduling and inquiries, ensuring a seamless and organized customer experience.
  • Coordinated and facilitated communication between clients and various departments, utilizing strong interpersonal and communication skills.
  • Played a pivotal role in maintaining accurate financial records by supporting accounting and billing processes.
  • Utilized the Microsoft Office Suite for data entry and analysis, contributing to streamlined administrative tasks and document management.

Education

Associate of Arts - Social Science, AA in Liberal Arts

Raritan Valley Community College
06-2026

Skills

  • Calendar and schedule management
  • Cloud storage solutions
  • Communication and collaboration
  • Collaboration tools
  • Data-driven decision making
  • Data entry and analysis
  • Document editing software
  • Document management systems
  • Financial record accuracy
  • Microsoft Office Suite
  • Project management software
  • Strategic event planning
  • Social media optimization
  • Travel and hotel booking platforms
  • Video conferencing tools
  • Guardian systems
  • GEP Smart
  • Fieldglass

Timeline

Administrative Assistant to Executives

Bank of America
12.2024 - Current

Executive Briefing Center Events Admin

SHI International
08.2022 - 12.2024

Administrative Assistant

Lyons Chiropractic Office
01.2022 - 08.2022

Lead Teacher

Cradles to Crayons Learning Center
01.2019 - 12.2021

Receptionist

Autoland
01.2018 - 01.2019

Associate of Arts - Social Science, AA in Liberal Arts

Raritan Valley Community College

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