Cindy Lara
Corpus Christi
Summary
Meticulous Office Manager specializing in bookkeeping, payroll processing, and optimizing office operations.
Overview
15
15
years of professional experience
Work History
Office Manager/Bookkeeper
4S Farming Operations, LLC
Corpus Christi
07.2021 - Current
- Tracked invoices and payments to ensure accuracy of accounts receivable and payable information.
- Performed basic accounting, payroll and bookkeeping services to manage business operations.
- Maintained filing system for records, correspondence and other documents.
- Ensured accuracy in all accounting entries and records.
- Managed daily office operations and coordinated administrative tasks effectively.
- Facilitated communication between departments to streamline workflow processes.
- Assisted in budgeting and expense tracking for operational activities.
- Developed reports on operational activities to support management decision-making.
- Answered phone calls, responded to emails, routed mail and coordinated courier services.
- Managed office inventory and placed new supply orders.
- Managed front desk operations including greeting visitors, answering questions or directing them to appropriate personnel.
- Performed general bookkeeping duties such as reconciling bank statements and creating journal entries.
- Reviewed files and records to obtain information and respond to requests.
- Coded and entered daily invoices with in-house accounting software.
Office Manager/Bookkeeper
Wight's Collision Repair
Corpus Christi
01.2011 - 04.2021
- Managed daily office operations and coordinated administrative tasks effectively.
- Facilitated communication between departments to streamline workflow processes.
- Coordinated employee onboarding and training for new staff members.
- Developed reports on operational activities to support management decision-making.
- Maintained filing system for records, correspondence and other documents.
- Answered phone calls, responded to emails, routed mail and coordinated courier services.
- Managed office inventory and placed new supply orders.
- Tracked invoices and payments to ensure accuracy of accounts receivable and payable information.
- Monitored payments due from clients and promptly contacted clients with past due payments.
- Managed front desk operations including greeting visitors, answering questions or directing them to appropriate personnel.
- Resolved customer inquiries in a timely manner while maintaining positive relationships with clients.
- Performed general bookkeeping duties such as reconciling bank statements and creating journal entries.
- Reviewed files and records to obtain information and respond to requests.
- Oversaw receiving and organizing correspondence, answering and forwarding calls and creating business letters and records.
- Coded and entered daily invoices with in-house accounting software.
- Provided training to new hires on office policies and procedures.
- Implemented and maintained company protocols to facilitate smooth daily activities.
- Provided administrative support to management team including preparing reports and presentations.
- Ensured compliance with applicable laws regarding employment practices.
- Assisted with the preparation of budgets, forecasts and financial statements.
- Prepared agendas for board meetings along with taking minutes during sessions.
- Maintained confidential records relating to personnel matters.
- Resolved customer complaints or answered customers' questions.
- Coordinated with other supervisors, combining group efforts to achieve goals.
- Recruited, interviewed and selected employees to fill vacant roles.
- Prepared monthly financial statements for management review.
- Reconciled bank statements to ensure financial accuracy.
- Collaborated with management to improve bookkeeping procedures.
- Processed accounts payable and receivable transactions.
- Performed basic accounting, payroll and bookkeeping services to manage business operations.
- Conducted monthly bank reconciliations.
- Ensured accuracy in all accounting entries and records.
- Generated invoices for clients and tracked payments received from customers.
- Performed month-end closing activities.
- Prepared financial statements, including balance sheets, income statements, and statement of cash flows.
- Resolved billing discrepancies with vendors or customers promptly.
- Provided assistance in preparing tax returns annually.
- Managed payroll processing for staff members.
- Maintained full compliance when executing and tracking bank reconciliations, A/P, invoicing, billing, and collections.
- Responded to inquiries from IRS, state and other tax authorities to minimize additional interest and penalty charges.
- Reconciled vendor statements to assist in monthly closings.
- Prepared financial statements, including balance sheets and income statements, for review by management.
- Ensured compliance with local, state, and federal government reporting requirements and tax filings.
- Conducted month-end and year-end close processes, ensuring accuracy of financial reporting.
- Managed financial transactions and recordkeeping with precision, ensuring accuracy in ledgers and accounts.
- Coordinated with vendors and clients to resolve billing and payment issues.
- Prepared bank deposits by verifying and balancing receipts and sending cash and checks to banks.
- Prepared and processed payroll.
- Calculated and produced checks for utilities, taxes and other operational payments.
- Calculated income and social security tax deductions.
Education
Master of Arts - Elementary Education
TAMU CC
Corpus Christi, TX05-2004
BBA - Business
TAMU CC
Corpus Christi, TX05-1996
Associate of Science - Accounting
Del Mar College
Corpus Christi, TX05-1989
Skills
- Office administration and support
- Bookkeeping and billing
- Payroll processing and budgeting
- Account reconciliation
- Human resources management
- Customer service excellence
- Attention to detail
- Problem solving skills
- Effective communication
- Team collaboration
Timeline
Office Manager/Bookkeeper
4S Farming Operations, LLC
07.2021 - Current
Office Manager/Bookkeeper
Wight's Collision Repair
01.2011 - 04.2021
Master of Arts - Elementary Education
TAMU CC
BBA - Business
TAMU CC
Associate of Science - Accounting
Del Mar College