Claudia Aguirre
Las Cruces
Summary
Administrative professional with a robust background in budget analysis and financial oversight. Expertise in monitoring expenditures, ensuring compliance with federal regulations, and preparing accurate forecasts that support strategic decision-making and resource allocation.
Overview
26
26
years of professional experience
Work History
Budget Analyst GS-560-13
U.S. Customs and Border Protection
09.2023 - Current
- Prepared comprehensive financial forecasts and projections, informing strategic budget planning for upcoming fiscal years.
- Analyzed budget proposals for compliance with federal regulations and guidelines.
- Monitored expenditure trends to identify potential budgetary issues and variances.
- Collaborated with department heads to create annual budget forecasts and allocations.
- Created and managed spreadsheets to track budget expenditures and adjustments, ensuring accuracy and compliance.
- Reviewed procurement requests to ensure alignment with budgetary constraints and policies.
- Determined and tracked budget expenses with accuracy and transparency.
- Performed trend analyses on historical spending data to anticipate future needs.
- Analyzed budget data and implemented corrective action plans to address identified discrepancies and enhance budget integrity.
Mission Support Specialist GS-0301-12
Vancouver Preclearance
Richmond
03.2022 - 09.2023
- Coordinated mission support operations for Vancouver Preclearance activities, facilitating seamless cross-border processes.
- Facilitated logistics planning for cross-border security initiatives.
- Supported supervisors, officers, and families in Vancouver and Victoria, Canada, enhancing their operational readiness.
- Managed communication between multiple agencies and stakeholders effectively.
- Facilitated communication between departments to promote prompt responses.
- Monitored budget and created purchase orders for port requirements, ensuring timely procurement of necessary supplies and services.
- Developed training materials for new staff on operational procedures.
Mission Support Specialist GS-0301-12
Preclearance Field Office
Ashburn
09.2018 - 03.2022
- Agency/Organization Program Coordinator (AOPC) for PCFO and 16 ports.
- Providing senior level advice in administrative specialty areas.
- Participated in decision-making processes for program areas.
- Prepared and submitted accurate expense reports to ensure timely reimbursement for mission personnel.
- Monitored all incoming communications related to missions operations.
- Communicated effectively with project managers regarding changes or updates to existing plans or strategies.
- Developed training materials to onboard new mission staff and enhance their operational readiness.
- Executed financial processes, including fund transfers and purchases, to effectively support operations across field offices and ports.
- Monitored financial reconciliations from ports and generated purchase requisitions and other documentation.
- Process and prepare reports for senior level management.
- Developed comprehensive relocation packages (CBP4506) to facilitate staff transitions and amendments.
Temporary Promotion – Budget Officer GS-343-13
07.2022 - 01.2022
- Prepare and create budget for new fiscal year.
- Created and allocated funds in funds reservation to ensure effective financial management.
- Update zero based budget and non-pay reports.
- Disseminated monthly and weekly reports to Port Directors for informed decision-making.
- Organized and facilitated quarterly budget meetings with Branch Chief and Port Directors to align budgetary goals and strategies.
- Ensured accurate financial verification processes for field office and ports.
- Checking PCPOs to ensure compliance and correct documentation attached.
- Developed delivery, notice, and termination documentation to support operations.
- Create, update, and disseminate reports every two weeks (Overtime, FEPA/OTFTP).
Mission Support Specialist GS-0301-9 Step 10
Las Cruces Border Patrol Station
Las Cruces
05.2016 - 09.2018
- Payroll Administrator: Maintain work schedules, process, and approve payroll for approximately 290 employees in BPETS II and COSS.
- Set up and approve employee access through Access and Provisioning Tracking System (APTS).
- Executed transfers and audits to maintain accurate record-keeping and compliance.
- Generated reports to assess performance metrics and trends.
- Guided staff and management in resolving operational challenges to enhance workflow.
- Planned, administered, and coordinated administrative services to support organizational objectives.
- Local Property Officer: In charge of maintaining asset records in SAP including transferring property, creating assets, board of surveys (BOS) for lost, damaged or stolen property.
- Managed coordination and supervision of inventory processes.
- JPMorgan Coordinator: Agency/Organization Program Coordinator (AOPC) for approximately 290 employees.
- Vehicle Officer: Create Board of Surveys (BOS) reports for vehicle accidents, complete end of the month report, K9 home to work report through the SAP Net Weaver Portal, run Fuel Master Live (FMLive) reports, check fuel tanks daily, order fuel from Defense Logistics Agency (DLA), accept/process fleet credit card invoices, access to AMPS (Account Management and Provisioning Systems) as an Energy Customer Direct Order Processor.
- Human Resources: Process and coordinating with the Office of Workers Compensation Program (OWCP) to process injuries, WIL report, employee benefits, Concur travel, transfer and exit procedures.
- Provide guidance and assistance to management and employees in labor relations.
Mission Support Specialist GS-0301-11
El Paso Border Patrol Sector
El Paso
09.2013 - 05.2016
- Performed thorough audits of military leave, sick leave, and annual leave to maintain accurate records.
- Compiled and maintained reports and logs for BPAPRA, FEPA, LWOP, FMLA, and VLTP to ensure accurate tracking and reporting of employee leave status.
- Processed Voluntary Leave Transfer Program (VLTP) packets to facilitate employee leave requests.
- Processed Reservist Differential Pay to ensure compliance with federal regulations and support timely compensation for service members.
- Created and amended employee schedules to align with operational needs and staffing requirements.
- Trained personnel on new programs, policies, and procedures to enhance understanding and compliance.
- Updating TAMS and requesting TAMS transfers.
- Train station personnel on new programs, requirements, and operations.
Staff Assistant GS-0301-09
El Paso Sector HQ
El Paso
06.2013 - 09.2013
- Prepare, disseminate, and maintain internal and external documents utilizing the U.S. Border Patrol Correspondence Manual.
- Coordinated office workflow for Assistant Chief Patrol Agents (ACPA), ensuring timely processing of communication and documentation.
- Drafted and prepared detail/selection memos for Chief signature, facilitating efficient distribution to Border Patrol Stations.
- Prepare subpoenas and memorandums approving Border Patrol Agents to attend Court.
- Archived memos, SF120s, subpoenas, and other documents in Documentum system, maintaining organized and accessible records.
Mission Support Specialist GS-0301-07/09
Las Cruces Border Patrol Station
Las Cruces
08.2009 - 06.2013
- Coordinate and perform a wide variety of administrative and management services essential to the operations of the station, including but not limited to payroll, management and information systems, facilities management, telecommunications, human resources, logistics, property, vehicle control officer, records and files.
- Coordinated logistics for border patrol operations, ensuring effective resource allocation.
- Organized travel arrangements for mission personnel, facilitating smooth deployment.
- Monitored equipment readiness and performed routine maintenance checks.
- Supported training sessions for new personnel on operational procedures.
- Assisted in developing budgets for upcoming missions, supporting strategic financial planning.
- Coordinated support to enhance office operations.
- Handled incoming calls and directed callers to appropriate department or employee.
Mission Support Assistant GS-0303-05/07
Santa Teresa Border Patrol Station
Santa Teresa
04.2009 - 08.2009
- Developed and maintained comprehensive reports and office records to support decision-making processes.
- Coordinate with offices having primary responsibility for administrative programs and obtaining up-to-date information on procedural requirements.
- Provided procedural assistance on routine administrative matters while maintaining databases and compiling various reports to facilitate information access.
- Interpret, understand, and apply concepts, principles, regulations, policies, procedures, and operating guidelines governing administrative support functions, such as personnel, property and security.
- Operate a variety of computer software such as word processors, databases, spreadsheets, and graphics to input, organize, assist in analyzing, and present information in a variety of effective and useful ways.
- Assisted with administrative duties including timekeeping, human resources, record, and file management to ensure smooth office operations.
Border Patrol Agent GL-1896-05
U.S. Border Patrol
Fabens
07.2008 - 04.2009
- Prevented entry of terrorists and weapons into the United States; detected and halted smuggling and unlawful entry of undocumented aliens; apprehended individuals violating immigration laws.
- Injury occurred while participating in training exercises at the academy in Artesia, New Mexico.
- Transitioned to Border Patrol career after injury during training and unforeseen circumstances.
Senior Detention Officer/Sergeant
Dona Ana County Detention Center
Las Cruces
02.2000 - 06.2008
- Provide direct supervision of offenders within the housing areas of the jail.
- Directed and monitored the movement of offenders within the secure perimeter of the jail.
- Patrol and maintain security of designated areas of the facility and controls traffic to and from specific areas; conduct physical searches of arrestees; make physical searches and inspections of cells.
- Supervised meal service, conducted security checks, managed medication distribution, and performed random and scheduled housing and cell searches.
- Monitor inmate’s wellbeing; summon medical aid; and communicate with medical staff.
- Release inmates and their property according to established procedures, bail, court order, or as otherwise ordered by appropriate authorities.
- Completed paperwork accurately, accessed computer systems to retrieve court records, assessed inmate records, and responded to emergencies within the jail.
- Communicate effectively with a diverse population of offenders and officers, including individuals from different ethnicity, cultural and economic backgrounds.
- Coordinated with other agencies in warrant round ups and DWI checkpoints.
Skills
- Budget analysis
- Financial forecasting
- Variance analysis
- Expenditure tracking
- Cost allocation
- Compliance monitoring
- Data management
References
- Thomas Prince, Director, Finance & Logistics Division, (575) 528-6607, thomas.e.prince@cbp.dhs.gov
- Melissa Shepp, Assistant Director, (202) 297-3437, melissa.a.shepp@cbp.dhs.gov
- Shuntell Constantine, Mission Support Specialist, (202) 325-1028, shuntell.d.constantine@cbp.dhs.gov
- Cathy Furlong, Mission Support Specialist, (571) 595-8118, cathy.l.furlong@cbp.dhs.gov
- Alex Van Gils, Assistant Chief Patrol Agent, (575) 496-4299, alex.van-gils@cbp.dhs.gov
- Matthew J. Calmes, Division Chief, (575) 520-3925, matthew.j.calmes@cbp.dhs.gov
Timeline
Budget Analyst GS-560-13
U.S. Customs and Border Protection
09.2023 - Current
Temporary Promotion – Budget Officer GS-343-13
07.2022 - 01.2022
Mission Support Specialist GS-0301-12
Vancouver Preclearance
03.2022 - 09.2023
Mission Support Specialist GS-0301-12
Preclearance Field Office
09.2018 - 03.2022
Mission Support Specialist GS-0301-9 Step 10
Las Cruces Border Patrol Station
05.2016 - 09.2018
Mission Support Specialist GS-0301-11
El Paso Border Patrol Sector
09.2013 - 05.2016
Staff Assistant GS-0301-09
El Paso Sector HQ
06.2013 - 09.2013
Mission Support Specialist GS-0301-07/09
Las Cruces Border Patrol Station
08.2009 - 06.2013
Mission Support Assistant GS-0303-05/07
Santa Teresa Border Patrol Station
04.2009 - 08.2009
Border Patrol Agent GL-1896-05
U.S. Border Patrol
07.2008 - 04.2009
Senior Detention Officer/Sergeant
Dona Ana County Detention Center
02.2000 - 06.2008