Open To Work
Colleen McFarland
Cedar Park,TX
Work Preference
Desired Job Title
Executive Assistant to the Chief Operating OfficerExecutive AssistantImportant To Me
Work-life balanceWork from home optionPaid time offStock Options / Equity / Profit Sharing401k matchCareer advancementCompany CultureHealthcare benefitsSummary
Organized and efficient Executive Assistant with 20 years of experience supporting top-tier executives in the high-end custom home building arena and commercial and residential construction. Demonstrates skills in managing complex functions that require stellar multi-tasking abilities.
Overview
13
13
years of professional experience
Work History
Executive Assistant to the Chief Operating Officer
Kaspar Construction
Austin, TX
01.2016 - 02.2023
- Developed and maintained automated alert systems for important deadlines.
- Conducted research and analyzed data to provide detailed reports on various business topics.
- Created and managed office systems to efficiently deal with documentation.
- Used QuickBooks to produce monthly invoices, reports, and other deliverables.
- Worked with senior management to initiate new projects and assist in various processes.
- Coordinated events and worked on ad hoc projects.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Used advanced software to prepare documents, reports, and presentations.
- Volunteered to help with special projects of varying degrees of complexity.
- Handled incoming and outgoing mail, email and faxes.
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
Executive Assistant
Mac Haik
Houston, TX
01.2010 - 01.2016
- Conducted research and analyzed data to provide detailed reports on various business topics.
- Responded to emails and other correspondence to facilitate communication and enhance business processes.
- Offered assistance, collaboration and clerical support to auditors throughout entire review process.
- Updated spreadsheets and databases to track, analyze, and report on performance and sales data.
- Facilitated training and onboarding for incoming office staff.
- Coordinated complex annual meeting involving multiple presenters, high number of global attendees and robust budget encompassing livestream production, remote location arrangements and senior executive accommodations.
- Handled confidential and sensitive information with discretion and tact.
- Organized and coordinated conferences and monthly meetings.
- Implemented updated policies and practices for organization and monitored effect.
- Coordinated and booked airfare, hotel and ground transportation and prepared itinerary to facilitate successful trips.
Education
BBA - Business Administration And Management
2001
- Professional Development: Design in Construction
Associate of Arts - Hospitality Administration And Management
1994
Certificate - Interior Design
2016
Trendimi is a learning platform delivering over 70 professional courses. I completed the following online courses: Interior Design & Home Styling, Event Design & Styling, Interior Design Business Management, Feng Shui Interior Design and Kids Room Interior Design.
Skills
- Executive Management Support
- Proper Phone Etiquette
- PowerPoint Presentations
- Executive Calendars
- Meetings and Conferences
- Sorting and Labeling
- Board of Directors Support
- Project Planning
- Meeting Agendas and Minutes
- Office Supplies and Inventory
- Business Correspondence
- Social Media Knowledge
- Excel Spreadsheets
- Business Administration
- Administrative Support Specialist
- Event Oversight
- Self Starter
- QuickBooks Expertise
- Invoice Preparation
- Strong Problem Solver
Timeline
Executive Assistant to the Chief Operating Officer - Kaspar Construction
01.2016 - 02.2023
Executive Assistant - Mac Haik
01.2010 - 01.2016
University of Houston - BBA, Business Administration And Management
Del Mar College - Associate of Arts, Hospitality Administration And Management
Trendimi - Certificate, Interior Design