Crystal Grey
Aurora Flight Sciences, A Boeing Company
Bristow,USA
1
Certification
32
years of professional experience
Results-driven accounting and contracts professional with over 25 years of experience in financial accuracy and efficiency. Expertise in accounts payable, accounts receivable, general ledger, payroll, and federal government contracts. Skilled in managing complex transactions, meeting critical deadlines, and streamlining processes to enhance operational performance. Ready to leverage these capabilities in a role that supports organizational success.
Work History
Business Process Analyst II - Fed Govt Contracting
3 Years 8 Months- Utilized data analysis tools to drive decision-making and enhance operational efficiency.
- Analyzed business processes to identify inefficiencies and recommend improvements.
- Developed process documentation to standardize operations across teams.
- Facilitated cross-functional meetings to gather requirements and align objectives.
- Supports the enterprise by managing all Internal Work Authorizations and Services Agreements between Aurora and Boeing sites.
- Coordinated with Contracts Managers, Export Compliance, PMs, Fin Ops, Biz Ops and other enterprise stakeholders to ensure Contract compliance and Engineer placement.
- Responsible for coordination of charge line assignment, tracking Period of Performance dates, SOW and ITAR requirements.
- Coordinated and requested funding increases for the Contracts to ensure budget compliance and resolve any billing issues.
- Log and manage all activity in SharePoint, including the Executed Contract & Contract Mods and Stakeholder access.
- Manage Service Agreement Work Authorizations with our Switzerland location.
- Create Sales Orders in SAP to drive demand in the system for deliverables.
- Coordinated with Boeing C&FSM team to ensure contracts are executed promptly & accurately; to include contacts mods.
- Manage YE contract closeouts.
- Manage and execute new year/new budget contracts to ensure Engineers have work placement.
Staff Accountant
5 Years- Collaborated with corporate controller to enhance financial reporting and compliance processes.
- Executed daily cash reporting to maintain transparency and accountability in financial operations.
- Performed thorough reconciliation of bank and general ledger accounts to maintain financial integrity.
- Executed processing of recurring and non-recurring journal entries with precision.
- Process monthly intercompany invoices
- Monitored processes and audit issues to ensure compliance and mitigate risks in business operations
- Achieved high data accuracy and integrity through diligent monitoring and collection efforts. Promoted adherence to US GAAP, FAR, SOX, DCAA, and CAS standards throughout operations.
- Analyzed discrepancies and resolved issues in balance sheet accounts through systematic reconciliation processes.
- Assist in month end closing
- Process AP for AFS Mississippi to include capability to process weekly check runs
- Process AP for AFS Switzerland
- Ensured accurate and timely payment of invoices per company policies and procedures, including 3-way match, payment terms, and correct coding
- Reconcile vendor statements, research, and correct any discrepancies
- Monitor AP flow for indirect costs that are sales tax applicable and code accordingly
- Acted as liaison between accounting and Procurement team for inquiries and vendor coordination.
- Review and process bi-weekly payroll for AFS (approx. 800 EEs)
- Review exempt employee's timesheets and process labor dilution
- Collect and compile payroll data such as garnishments, leave requests, deductions and prepare pay data batch in ADP
- Review and verify source documents utilizing SharePoint, such as EOBs, Terminations, New Hires, COS, Bonuses, Relocation, etc.
- Develop, manage, and maintain comprehensive payroll records on a secure drive
- Ensure compliance with Federal & State regulations and guidelines
- Reconcile payroll accounts
- Prepare JEs and bank advices to record labor, taxes, and deductions in SAPbyDesign (ERP)
- Participate in Payroll and HR related audits
- Ensure Posting of Labor Dilution after the payroll batch is submitted to ADP
- Review 940, 941 and W2s
- Served as program administrator for AFS Corporate Credit Card Program, overseeing Buyer P-Cards and department credit cards.
- Download monthly corporate card transaction files from Provider to Finance server and electronically distribute to cardholders
- Post all P-Card transactions into SAPbyDesign
- Manage applications & technical issues by working with the bank to add MCC codes or dispute fraudulent transactions
- Proposed and implemented corrective solutions to enhance compliance and operational efficiency
- Perform monthly identification and reconciliation of all outstanding transactions pertaining to P-Cards
- Monitor corporate site cards use by cardholders in accordance with company policies
- Reconcile GL accounts and maintain GL schedules, prepaids
- Performed GL releases through the precise processing of journal entries.
- Process P-Card transactions and maintain in ICAT intercompany billing system
- Assist with month-end close process, participate in month-end meetings
- Process contract billings for Sikorsky, Gulfstream, and Boeing
- Participate in weekly Cash Forecast meetings with PM’s
- Update weekly Cash Forecasting spreadsheet
- A subsidiary of the world’s largest aerospace company and leading manufacturer of commercial jetliners, defense, space and security systems.
Staff Accountant
11 Years- Main point of contact for customers, vendors, employees, and students
- Coordinated gathering, recording, compiling, and issuing of information for department payables, receivables, and GL, ensuring accuracy and timely processing
- Oversees, maintains, and reconciles company financial records including reconciling bank statements
- Prepares adjusting journal entries and reconciliations
- Process weekly incoming ACH transfers as well as outgoing EFT transfers
- Audits and reviews cash receipts
- Code vendor invoices to GL and voucher for payment
- Prioritize vendor invoices according to cash discount potential and payment terms
- Process check requests & expense reports
- Audited and processed credit card bills to ensure compliance with company policies and accurate expense tracking
- Reconciled vendor statements and researched discrepancies to maintain accurate financial records
- Assist in month end closing
- Review timesheets for accuracy and compliance of company policy
- Research payroll issues and interpret related policies and procedures
- Process bi-weekly in-house payroll via direct deposit, promptly file withholding taxes and any employee garnishments and employee/employer match 401K contributions
- Provide technical assistance on accounts receivable, post payments, process reimbursements and make daily bank transactions
- Set up new hire bios, I9 verification, timecards, and direct deposit information
- Maintain flight school aircraft monthly engine depreciation spreadsheets, leaseback airplanes & post corresponding journal entries
- Review monthly aging reports and call customers as necessary regarding overlooked payments
- Maintain leaseback airplanes monthly income and expense reports
- Reconcile credit card batches
- Prepared monthly financial reports and statements
- Determine employees eligible for benefits, maintain deductions and pay monthly insurance premiums
- Process and distribute year end W2s and 1099s
- Compiled and organized census information to support accurate insurance renewal processes.
- Assist external auditors and perform a variety of fiscal year end assignments
- Supported yearly workers' compensation audits by gathering necessary documentation and coordinating with stakeholders.
- Supported sales tax audit initiatives to identify discrepancies and enhance financial integrity.
- Oversaw accurate preparation and submission of tax documents, including 940, 941, VA6, VA116, FICA, SUTA, FUTA, and sales tax, to maintain regulatory compliance.
- A full-service FBO facility providing concierge services for private jets, as well as fuel, a maintenance/parts facility, pilot supply shop and flight training school
Accounts Receivable Manager
7 Years- Served as main point of contact for customers, posting payments and executing daily bank transactions to ensure accurate cash flow.
- Communicate with customers who were past due on their accounts and made payment arrangements with them to bring their account to status.
- Maintained A/R files, established credit lines, checked credit references
- Processed and reconciled daily cash drawers and cash tickets
- Communicated with customers who were past due on their accounts and made payment arrangements with them to bring their account to status.
- Processed and reconciled daily cash drawers and cash tickets, ensuring accuracy in financial reporting and accountability.
- A full-service equipment dealership servicing Commercial and Residential customers in Virginia and the Carolinas
Accounts Payable/Billing Specialist
4 Years- Verified invoice accuracy for approvals and coding prior to vouchering
- Ensured all invoices were correct for approvals and coding before vouchering
- Managed vendor files, performed statement reconciliations, and handled correspondence
- Resolved discrepancies on customer bills (incorrect meter readings)
- Engaged with delinquent customers to establish payment arrangements and restore account status
- One of the largest electric distribution cooperatives in the country
Skills
Skilled and proficient in MS Office applications including Word documents
Excel spreadsheets
Teams
and Outlook Mail
AS400 (Accounting)
JDIS (Accounting)
TotalFBO (Accounting)
Barrington (ACH)
Qqest (Payroll Time Management)
Intercept (Payroll)
SAPbyDesign (ERP/Accounting)
ADP (Payroll)
DataCollect (Payroll Time Management)
Labor Collect (Payroll Time Management)
SharePoint
Concur (Travel & Expense Management)
ICAT (intercompany billing)
Blackline (GL Reconciliations)
Technical team interactions
Team collaboration
Effective communication
Process improvement
Certification
- GAAP Refresher Webinar – Center for Professional Education 2019 8 CPE’s
- ADP Workforce Now, LLC Certifications – Quarter Processing: How special compensation impacts Quarter End 1.5 CPEs
- Quarter Processing: Using Tax Reports to Prepare Quarter End 1.5 CPE’s
- Attended Fall 2018 ADP Pro Client Training 4 CPE’s
- Attended Fall 2018 ADP Pro Client Conference 6.5 CPE’s
Timeline
Business Process Analyst II - Fed Govt Contracting
Aurora Flight Sciences, A Boeing Company
12.2022 - CurrentRead More
Staff Accountant
Aurora Flight Sciences, A Boeing Company
01.2017 - 01.2022Read More
Staff Accountant
Dulles Aviation, Inc.
01.2006 - 01.2017Read More
Accounts Receivable Manager
James River Equipment
01.1999 - 01.2006Read More
Accounts Payable/Billing Specialist
Northern Virginia Electric Coop
01.1995 - 01.1999Read More