Cynthia Villanueva
Sunrise,FL
Summary
Accomplished Executive Assistant at Lillys4Life INC, adept in executive support and office management. Enhanced productivity by streamlining communication and optimizing schedules. Demonstrated strong problem-solving and interpersonal communication skills, ensuring confidentiality and efficiency. Successfully improved office efficiency by implementing new systems, contributing to a 20% increase in operational effectiveness.
Diligent Researcher with background in providing comprehensive support to senior executives. Successfully coordinated high-priority projects and streamlined office operations. Demonstrated proficiency in calendar management and travel arrangements.
Overview
17
17
years of professional experience
Work History
Executive Assistant
Lillys4Life INC
Sunrise, FL
04.2014 - Current
- Handled confidential and sensitive information with discretion and tact.
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Maintained confidentiality with sensitive documents, ensuring proper storage and distribution as needed.
- Streamlined executive communication by managing emails, phone calls, and scheduling appointments.
- Managed office inventory, tracking supplies and placing orders to ensure smooth daily operations.
- Screened calls and emails and responded accordingly to support executive correspondence.
- Supported executives in decision-making processes by conducting research and presenting findings in clear formats.
- Prepared and edited presentations on behalf of executives for both internal meetings and external conferences.
- Enhanced productivity by organizing travel arrangements and coordinating accommodations for executives.
- Ensured smooth daily operations through consistent maintenance of office equipment, troubleshooting issues when necessary.
- Improved office efficiency by implementing new filing systems and document management processes.
- Updated spreadsheets and databases to track, analyze, and report on performance and sales data.
Spanish Teacher
YES Prep Public Schools, East End
Houston
08.2011 - 06.2014
- Used written exercises to test and develop reading and writing foreign languages.
- Boosted student engagement with interactive activities that incorporated authentic materials from Spanish-speaking countries.
- Enhanced cultural awareness in students by incorporating Spanish customs, traditions, and history into lessons.
- Contributed to curriculum development, ensuring alignment with state standards and incorporation of best practices in foreign language instruction.
- Evaluated student performance using various assessment tools, providing constructive feedback, and working closely with struggling learners to improve outcomes.
- Attended department meetings to develop and update course curricula.
- Spoke to students in non-native language to challenge students and introduce students to non-native speaking environments.
- Conducted foreign language exams to determine fluency and comprehension.
- Participated in professional development opportunities to stay current on pedagogical trends and enhance teaching skills further.
- Explained concepts and assignments in both native and non-native languages.
- Collaborated with colleagues to develop interdisciplinary lessons that connected Spanish language content to other subject areas.
- Established strong relationships with parents, keeping them informed of their child''s progress and offering tips for supporting language development at home.
- Developed and wrote curricula in both Spanish and English, often sharing curriculum with other teachers.
- Promoted a positive classroom environment by fostering open communication between students and addressing any conflicts or concerns promptly.
- Enhanced students' understanding of Spanish grammar by designing and implementing interactive exercises.
- Facilitated significant improvement in students' standardized test scores by focusing on exam strategies and practice exams.
- Supported integration of new teachers into language department, sharing resources and offering mentorship.
- Established and maintained professional relationships with students, staff, parents and community members.
- Assisted in development of college and career readiness programs.
- Assisted in development of extracurricular activities and special events.
- Utilized data to inform instructional decisions and personalize learning.
- Provided guidance and mentoring to students regarding academic, social and emotional issues.
Assistant
Center for Women's and Gender Studies- University of Texas- Austin
Austin, TX
08.2008 - 05.2011
- Contributed to a positive work environment with strong interpersonal skills and proactive teamwork attitude.
- Greeted guests in with friendliness and professionalism.
- Answered incoming phone calls to process requests, transfer calls, or relay messages to appropriate personnel.
- Worked closely with management to provide effective assistance for specific aspects of business operations.
- Safeguarded sensitive information through proper documentation handling, data entry, and record maintenance procedures.
- Demonstrated adaptability by quickly mastering new software applications for various tasks.
- Contributed to project success, coordinating logistics and resources for multiple concurrent projects.
- Proofread and edited documents for accuracy and grammar.
Research Intern
University of Texas- Belize Archaeological Project
Orangen Walk District, Belize
06.2010 - 07.2010
- Completed research, compiled data, and assisted in timely reporting.
- Collaborated with team members for successful completion of research projects on time and within budget.
- Completed research, compiled data, updated spreadsheets, and produced timely reports.
- Conducted literature reviews to identify relevant research articles and support project objectives.
- Participated in digs to unearth a Maya site.
Education
Realtor - Real Estate
Gold Coast Schools
Tamarac, FL09-2019
Bachelor of Arts - Anthropology
University of Texas-Austin
Austin, TX05-2011
Skills
- Executive support
- Administrative support
- Office management
- Strong problem solver
- Schedule & calendar planning
- Information confidentiality
- Customer Service-oriented
- Interpersonal communication
- Professional and mature
- Document preparation
- Resourceful
- File organization
- Appointment setting
- Time management
- Microsoft office
Languages
Spanish
Native or Bilingual
English
Native or Bilingual
French
Limited Working
Timeline
Executive Assistant
Lillys4Life INC
04.2014 - Current
Spanish Teacher
YES Prep Public Schools, East End
08.2011 - 06.2014
Research Intern
University of Texas- Belize Archaeological Project
06.2010 - 07.2010
Assistant
Center for Women's and Gender Studies- University of Texas- Austin
08.2008 - 05.2011
Realtor - Real Estate
Gold Coast Schools
Bachelor of Arts - Anthropology
University of Texas-Austin