DAMARY GARCIA
Edgewater Park,NJ
Summary
Seasoned Administrative Associate with 40 years in corporate settings, skilled in bilingual communication (Spanish/English). Expertise in managing schedules, correspondence, and record-keeping. Focused on streamlining workflow processes and enhancing organizational communication to drive efficiency.
Overview
37
37
years of professional experience
Work History
Administrative Associate II
MERCK & Co., Inc.
Rahway, NJ
02.2004 - 02.2026
- Coordinated scheduling of appointments and meetings using digital calendars to ensure optimal time management.
- Arranged onsite, off-site, and virtual meetings via MS Teams or Webex with internal and external participants.
- Meeting and Event Coordination: Scheduled and address-related logistics per the meeting parameter plans
- Human Resource hiring process support: interview scheduling and onsite support
- Travel Arrangements: Coordinate domestic, international air, rail, ground travel itineraries, meeting registration, logistics, Visa & Passport assistance
- Managed finance-related tasks including expense payments and reimbursements.: Process all business-related expense payment needs, corporate cards, reimbursements, and purchase orders.
- Facilitated collaboration among Managers, Project Leads, and Clinical Scientists, enhancing team efficiency through streamlined communication within the team.
- Streamlined communication within team and across therapy groups to enhance information sharing and collaboration.
- Collected and compiled confidential stakeholder feedback for mid-year and year-end activities.
Front Desk Receptionist
CMA-CGM AMERICA INC.
Secaucus, NJ
02.2003 - 06.2003
- Greeted visitors, maintained visitor log, and assisted customers courteously to create a welcoming environment.
- Managed incoming calls from clients and customers, ensuring timely communication and addressing inquiries effectively.
- Coordinated domestic and international travel, hotel, and car arrangements to support seamless travel experiences.
Data Specialist (Database News Group) Systems
DOW JONES TELERATE, DOW JONES MARKETS, BRIDGE INFORMATION SYSTEMS
04.1989 - 09.2001
- Managed news categories by naming and deleting categories for various sources, ensuring relevant content organization and accessibility.
- Executed news table edits, adding, deleting, and modifying symbols for various sources to enhance data accuracy and integrity.
- Resolved news inquiries by troubleshooting issues reported via phone and email, improving user support experience and satisfaction.
Administrative Assistant
Bridge Information Systems
New York, New York
09.2001 - 2001
- Coordinated calendar management, meeting scheduling, and filing system organization for five professionals, ensuring efficient workflow.
- Provided administrative support to assistant director of Americas Pages Group and senior vice president of Data Integrity Group.
- Coordinated travel logistics and processed expense reports to ensure seamless operations and timely reimbursements.
- Processed confidential annual employee reviews and maintained personnel files and attendance records, supporting HR compliance and reporting.
- Maintained departmental databases for domestic branches and regional offices to ensure data accuracy.
- Created departmental forms, spreadsheets, presentations, and organization charts to improve communication and clarity.
- Screened calls, prepared correspondence, and managed mail distribution effectively.
- Managed procurement of office supplies to ensure availability for daily operations., furniture, and equipment from various vendors.
Secretary - International Department
Fleet Bank (acquired by Bank of America)
03.1989
- Assisted vice president and department manager in streamlining administrative and operational tasks.
- Managed confidential personnel files and maintained accurate time card records.
- Coordinated mail distribution, faxing, supply orders, and inventory control to enhance office efficiency.
- Processed buying and selling of foreign exchange currency, including spots and options contracts.
- Executed payment and receipt processes for foreign remittances, ensuring timely and accurate transactions.
- Recorded bookkeeping entries and performed daily proof processing to ensure integrity of financial records.
Education
High School -
James J. Ferris High School
Jersey City, NJ06-1979
Skills
- Administrative support
- Document processing
- Meeting management
- Appointment scheduling
- Travel logistics
- Record keeping
- File organization
- Office software
- Time management
- Attention to detail
- Problem-solving
- Team collaboration
- Verbal and written communication
- Communication skills
- Meeting planning
- Presentation design
- Organizational skills
Languages
- English, Fluent
- Spanish, Fluent
Timeline
Administrative Associate II
MERCK & Co., Inc.
02.2004 - 02.2026
Front Desk Receptionist
CMA-CGM AMERICA INC.
02.2003 - 06.2003
Administrative Assistant
Bridge Information Systems
09.2001 - 2001
Data Specialist (Database News Group) Systems
DOW JONES TELERATE, DOW JONES MARKETS, BRIDGE INFORMATION SYSTEMS
04.1989 - 09.2001
Secretary - International Department
Fleet Bank (acquired by Bank of America)
03.1989
High School -
James J. Ferris High School