Darcie Jensen
Williams,AZ
Summary
Dedicated Justice Court Specialist III with solid background in high-volume office environments focused on delivering exceptional clerical and operational support for professionals. I am an upbeat individual with a friendly demeanor and sound judgment to handle diverse environments and tasks.
I bring 20+ years of excellent industry performance and well-developed skills in office time management and communications across various levels of personnel and management.
I am dedicated to representing the establishment with a friendly, professional demeanor.
I am a tech-savvy individual possessing in-depth knowledge of office management systems and procedures. Equipped with in-depth software knowledge and skill to quickly pick up tools and tricks.
Personable administrative professional dedicated to cultivating positive client, staff and management connections. Highly-developed communicator with outstanding skills in complex problem-solving and conflict resolution. Expertise in resource allocation and schedule management.
Overview
25
25
years of professional experience
Work History
Administrative Assistant III/Court Specialist III
Coconino County
Williams, AZ
10.2023 - Current
- Compiled monthly budget reports for elected judges to ensure financial accountability.
- Coordinated coverage for judges during absences to maintain court operations.
- Organized and maintained filing systems by archiving and purging documents effectively.
- Scheduled meetings and court proceedings to optimize time management.
- Planned monthly work potlucks and special events to enhance team morale.
- Oversaw courtroom hearings, supporting judges in managing defendants efficiently.
- Maintained jail paperwork and case files for criminal cases to ensure accuracy.
- Issued legal documents such as search warrants, FTA/FTC warrants, and suspensions.
- Recorded and maintained official court records with high accuracy.
- Responded to inquiries from attorneys, law enforcement, and the public.
- Drafted and distributed court orders and decisions as directed by judges.
- Managed jury selection and service processes, including juror notifications.
- Facilitated communication between the court and involved parties for case updates.
- Trained new staff on court procedures and document handling practices.
- Managed daily court dockets to ensure efficient case progression.
- Conducted research to retrieve case information and historical legal records.
- Issued legal documents such as marriage licenses.
- Coordinated with judges, attorneys, and law enforcement to schedule court sessions.
- Utilized court management software to track cases and generate reports.
- Provided customer service to the public regarding court procedures and case status.
- Implemented electronic filing systems to improve document management.
- Maintained confidentiality of sensitive information per legal requirements.
- Monitored court proceedings to maintain order and record minutes.
Administrative Assistant II/Court Specialist II
Coconino County
Williams, Arizona
10.2020 - Current
- Organized and maintained document management systems by coordinating archiving and purging files.
- Coordinated meetings and court proceedings through efficient calendaring.
- Planned monthly work potlucks and special events to foster team engagement.
- Oversaw courtroom hearings, ensuring smooth operations with defendants.
- Maintained jail paperwork and case files for criminal cases.
- Issued search warrants, failure-to-appear warrants, and suspensions accurately.
- Developed organizational objectives that enhanced office efficiency.
- Trained county employees in customer service for Cojet training hours.
- Managed case files and maintained accurate records for court proceedings.
- Coordinated schedules for court hearings and ensured timely notifications to parties involved.
- Assisted judges by preparing necessary documents and reviewing case materials.
- Facilitated communication between legal professionals and court personnel effectively.
- Trained new staff on court procedures and document management systems.
- Processed legal paperwork such as subpoenas, writs of execution, judgments, orders, complaints and motions.
- Maintained confidential files containing case information and other sensitive data.
- Examined legal documents and assured adherence to laws and court procedures.
- Attended required meetings and conferences as well as training sessions to develop and maintain understanding of current conventions and laws.
- Issued legal documents such as marriage licenses.
Administrative Assistant I/Court Specialist I
Coconino County
Williams, Arizona
10.2012 - Current
- Streamlined office operations by promptly handling incoming calls and inquiries.
- Maintained organized filing systems for critical county records and documents.
- Maintained confidentiality of sensitive information in compliance with legal standards.
- Entered data into spreadsheets using Microsoft Excel for accurate record-keeping.
- Organized physical and electronic documents, ensuring accuracy and confidentiality.
- Processed confidential documents according to established protocols.
- Composed professional correspondence, including letters, memos, reports, and presentations.
- Greeted visitors professionally, addressing inquiries and directing them appropriately.
- Provided administrative support to executive team by scheduling meetings and managing calendars.
- Facilitated court proceedings by managing schedules and coordinating with legal teams.
- Ensured accurate case documentation through diligent record-keeping and data entry.
- Assisted judges by preparing case files and summarizing case information effectively.
- Provided administrative support to the court by preparing and filing documents, scheduling appointments, and maintaining calendars.
- Attended court sessions to record proceedings and transcribe decisions for official records.
- Tracked cases and managed electronic and physical records, creating new case files, entering filings, hearings, trials and judgments and closing cases when complete.
- Prepared and issued summons, complaints, warrants and other documents necessary for daily courtroom operations.
- Acted as court cashier, processing billing and payments for fines, bonds, bail and other court fees, also recording details of payment and reporting missed deadlines or delinquency.
- Assembled paperwork and relevant files and briefs for use by judge at hearings and trials, using discretion to indicate key information relevant to judgment and prosecution decisions.
In-Home Childcare Provider
Self-employeed
Williams, AZ
12.2005 - 10.2012
- Prepared meals, snacks and refreshments for children according to dietary needs and restrictions.
- Enforced rules to teach good manners and maintain safe environment.
- Secured indoor and outdoor premises to protect children.
- Cared for 4-6 children ages 6 weeks to 10 years old.
- Organized and planned age-appropriate reading and crafts.
- Balanced schedules to promote optimal rest, play and educational periods.
- Communicated with children's parents or guardians about daily activities, behaviors and related issues.
- Maintained organized and clean classroom and play areas.
Quality Technician
SCA Tissue North America
Bellemont, AZ
06.2000 - 12.2005
- Researched and logged quality performance data within database system.
- Compiled measurement data and standardized tests based on collected component material samples.
- Provided quality support to ensure that products met quality standards and customer requirements.
- Completed routine inspections of components and products to fulfill quality assurance requirements.
- Monitored daily performance of production team to identify and address issues affecting quality product output.
- Performed visual and dimensional inspections on manufactured parts.
- Compared samples to standards and specifications by performing detailed measurements and tests.
- Compiled inspection and test data in reports to document compliance with or deviations from strict quality standards.
- Monitored and upheld safe operating procedures and clean area mandates to meet regulatory requirements.
- Inspected equipment, machinery and facility conditions to report concerns and suggest maintenance to deliver consistent and high-quality.
- Noted results and entered data to track and assess trends.
- Conducted tests on product samples and recorded results.
Education
High School Diploma -
Williams High School
Williams, AZ05.1996
Some College (No Degree) - Nursing
Coconino County Community College
Flagstaff, AZSome College (No Degree) - Nursing
Yavapai College
Prescott, AZSkills
- Meticulous Attention to Detail
- Fast Learner
- Microsoft Teams and ZOOM
- Sharepoint
- Advanced MS Office Suite Knowledge
- Excel Spreadsheets
- Professional and Courteous
- Multitasking and Time Management
- Judgment and Decision Making
- Computers and Technology
- Safety Minded
- 10-Key Proficiency
- Check Processing
- Document Retrieval
- Mail Management
- PC Proficient
- Back Office Operations
- Sensitive Material Handling
- Timeline Planning and Management
- Data Entry Documentation
- Account Balancing Reconciliation
- Document and File Management
- Ease with Computers and Technology
- Aztec and AJACS Management Systems
- Task Prioritization
- Confidentiality and Data Protection
- Strong Organizational Skills
- Multi-Line Telephone Systems
- Research and Analytical Skills
- Office Equipment Operation
- Records Management Systems
- Cash Deposit Preparation
- Accounting Support
- Recordkeeping and Bookkeeping
- Program File Distribution
- Verbal and Written Communication
- Schedule Management
- Microsoft Office
- Appointment Coordination
- Database and Client Management Systems
Timeline
Administrative Assistant III/Court Specialist III
Coconino County
10.2023 - Current
Administrative Assistant II/Court Specialist II
Coconino County
10.2020 - Current
Administrative Assistant I/Court Specialist I
Coconino County
10.2012 - Current
In-Home Childcare Provider
Self-employeed
12.2005 - 10.2012
Quality Technician
SCA Tissue North America
06.2000 - 12.2005
High School Diploma -
Williams High School
Some College (No Degree) - Nursing
Coconino County Community College
Some College (No Degree) - Nursing
Yavapai College