Dawn Karp
VA
Summary
Dedicated and experienced Senior Executive Assistant with over 15 years of comprehensive C-level support in fast-paced corporate environments, as well as remotely. Known for exceptional organizational skills, attention to detail, and the ability to anticipate the needs of the executive(s). A proactive problem solver with a commitment to excellence and professionalism. Seeking to leverage my skills and expertise to contribute to the success of your company long-term.
Overview
3
3
years of professional experience
1
1
Certification
Work History
Senior Executive Assistant
QXO (formerly Beacon Building Products)
Herndon, VA
08.2024 - Current
- Managed executive schedules and coordinated appointments for senior leadership.
- Organized company events and meetings, ensuring all logistics were in place.
- Prepared and distributed internal communications to enhance team collaboration.
- Maintained confidential files and documents for executive office operations.
- Supported project management tasks by tracking deadlines and deliverables.
- Assisted in budget preparation, monitoring expenses for administrative functions.
- Provided administrative support to the executive team, managing calendars and scheduling meetings.
- Coordinated travel arrangements including flights, hotels, transportation, visas, and itineraries.
- Maintained knowledge of organizational policies and procedures to ensure compliance with applicable laws and regulations.
- Supervised junior staff members including assigning tasks and monitoring progress throughout completion.
- Participated in frequent communication with other administrative team members, human resources and finance department on special projects and events.
- Coordinated executive's daily calendar and planned appointments and events.
- Designed PowerPoint presentations for monthly divisional meetings with top-level executives.
- Wrote and distributed executive meeting agendas and minutes to department heads and executive team members.
- Created monthly expense reports for senior executives.
- Acted as a liaison between the executive team and other departments within the organization.
- Assisted with event planning by coordinating catering services, reserving venues, ordering supplies.
- Made travel arrangements for employee trips and conferences.
- Orchestrated and confirmed senior executive travel accommodations and schedules for personnel.
- Created and maintained computer- and paper-based filing and organization systems for records, reports and documents.
- Updated and implemented administrative and executive support policy changes and monitored effects.
Executive & Personal Assistant to CEO
Lessard Design
McLean, VA
12.2023 - 08.2024
- Managed client communications to ensure project alignment and satisfaction.
- Assisted in developing project timelines and resource allocations for efficiency.
- Facilitated team meetings to discuss project progress and address challenges.
- Prepared presentations for client meetings showcasing design concepts and proposals.
- Developed and implemented strategies to increase executive efficiency.
- Coordinated cross-functional teams to deliver high quality results within tight timelines.
- Established relationships with key partners and vendors to ensure successful project outcomes.
- Organized and facilitated regular meetings with senior management teams.
- Led initiatives to improve customer service levels throughout organization.
- Delegated work to staff, setting priorities and goals.
- Prepared staff work schedules and assigned team members to specific duties.
- Provided leadership, insight and mentoring to newly hired employees to supply knowledge of various company programs.
- Reviewed financial statements and sales or activity reports to measure productivity or goal achievement.
Executive Assistant
Vitas Hospice
Port St. Lucie, FL
12.2022 - 12.2023
- Managed schedules for executives and coordinated meeting logistics.
- Prepared correspondence, reports, and presentations for internal and external communications.
- Assisted in onboarding new staff by organizing training materials and schedules.
- Maintained office supplies inventory and ordered necessary items to ensure availability.
- Facilitated communication between departments to support patient care initiatives.
- Coordinated travel arrangements and accommodations for team members as needed.
- Organized special events and meetings, ensuring all logistical details were addressed.
- Handled confidential information with discretion in compliance with HIPAA regulations.
- Maintained confidential records and files related to executive operations.
- Maintained company confidence and protected business operations by keeping sensitive information confidential.
- Monitored incoming emails and responded accordingly in a timely manner.
- Prepared reports, presentations, agendas, minutes, and other documents as needed by the executive staff.
- Provided administrative support in preparing contracts, invoices, purchase orders, and other documentation required for daily business activities.
Education
Bachelor of Science - Social Work
George Mason University
Fairfax, VA05-1999
Skills
- Calendar management
- Travel coordination
- Presentation design
- Budget monitoring
- Project tracking
- Event organization
- Cross-functional collaboration
- Client relations
- Vendor management
- Financial reporting
- Attention to detail
- Effective communication
- Team leadership
- Time management
- Problem solving
- Event planning expertise
- Adaptable to change
- Excellent interpersonal skills
- Effective problem solving
- Excellent active listener
- Research and analysis
- High-level confidentiality
- Executive support expertise
- Strong organizational skills
- Team leadership experience
- Human resources
- Skilled in office technology
- Outstanding computer proficiency
- Budget management experience
- Conflict resolution techniques
- Exceptional interpersonal skills
- Efficient travel arrangements
- Process improvement strategies
- Proactive decision making
- Self-starter
Certification
Virginia Notary
References
References available upon request.
Timeline
Senior Executive Assistant
QXO (formerly Beacon Building Products)
08.2024 - Current
Executive & Personal Assistant to CEO
Lessard Design
12.2023 - 08.2024
Executive Assistant
Vitas Hospice
12.2022 - 12.2023
Bachelor of Science - Social Work
George Mason University