DAWN L. ROSEBORO-MOODY

Key Skill: Contract Closeout for Cost-Reimbursable Awards.

Responsible for the closeout of all awards issued by M/OAA in Washington, D.C. The Contractor is not responsible for the closeout of acquisition or assistance awards in litigation, awards under appeal, or for terminated contracts where all termination actions have not been completed (see FAR 4.804-1(c)).
• Perform the closeout of all awards within the time standards for closing awards as required by FAR 4.804-1 and 2 CFR 200.344.
• Prepare the necessary documentation for the Contracting Officer's signature.
• Coordinate with USAID’s Office of Financial Management (M/CFO) and M/OAA personnel to research closeout issues.
• Provide the Administrative Contracting/Agreement Officer (CO/AO) with memoranda to facilitate closeout actions by the CO/AO and Contracting/Agreement Officer’s Representative (COR/AOR) that include but are not limited to: de-obligation of canceling funds, precloseout de-obligation of unneeded funds, upward adjustments for needed funds, and other unanticipated closeout actions.
• Perform the closeout of awards in accordance with ADS 302.3.8.16 Close-out Procedures, ADS 302sat Guidance for Closeout Procedures for A&A Awards, any amendments or updates to these policies and procedures, and any subsequent additional policies and procedures that may be added to USAID policy chapters as it relates to the closeout of A&A awards. All closeout documentation must be uploaded to the Agency Secure Image and Storage Tracking System (ASIST).
• Follow standard process and detailed checklist that is compliant with the FAR Part 4-804 to perform contract closeout functions. The contracts that need to be closed out consist of purchase orders and blanket purchase agreements (BPAs), fixed price contracts include delivery and task orders, cost-type contracts, personal services contracts, and grants and cooperative agreements. In accordance with USAID ADS302, the processing of each instrument or award type will follow the specific procedures outlined in the standard operating procedure.

• Research, consultation, and technical support on agency-wide acquisition-related matters.
• Training sessions on selected acquisition processes.
• Acquisition advice and recommendations to multiple technical offices, including strategy and method.
• Pre-award acquisition support, including conducting market research, drafting work statements and specifications, acquisition plans, cost estimates, D&Fs, J&As, memorandums, quality assurance plans, solicitations, and price/cost analysis.
• Source selection support includes assisting with drafting source selection plans, aiding with consolidating the Government’s source selection and decision, and drafting award documents.
• Post-award support, including contract administrative support, modifications, and contract closeout support.

• Demonstrated experience performing acquisition management reviews and analysis.
Demonstrated experience preparing requirement documents such as performance-based work statements, SOWs, etc.
• Demonstrated experience supporting interdisciplinary functional acquisition teams.

• Demonstrated experience preparing pre-award and award documentation for multiple types of acquisitions, with an emphasis on service and IT contracting.
• Demonstrated experience supporting source selections and drafting source selection documents.
Demonstrated experience providing contract management support.
• Demonstrated working knowledge of the Federal Acquisition Regulation (FAR). • Demonstrated working knowledge in all aspects of Federal Government acquisition processes and procedures.
• Worked with interdisciplinary, functional acquisition teams.
Demonstrated strong oral and written communication skills.

• Provide basic support and aid in all areas of Federal Acquisition Regulation (FAR)-based Federal procurement in which expertise is needed, such as preparing or reviewing. Procurement packages, actively taking part in developing and managing acquisition plans, preparing/researching support documentation, and making quality recommendations to the.
• The contracting officer is responsible for handling and resolving problems, validating data, and otherwise completing actions needed to successfully advertise, solicit, construct, award, administer, and/or close out. Government contracts or task/delivery orders. Monitor the status of, and support de-obligating. Undelivered orders (UDOs).
• Work with automated systems and software applications including Microsoft Word, Excel, Outlook, SharePoint, Adobe Acrobat, and teleconference applications
• Additionally, any other related tasks assigned by the client/customer.

• Provide closeout/undisbursed obligation (UDO) support.
• Two types of closeouts performed: quick closeout and closeouts with remaining funding
• Closeout / UDO support activities include but are not limited to: verification that all invoices have been submitted and paid before closing an order; obtaining concurrences for closeout from the COR and vendor; drafting modifications in PRISM for contracting officer’s signature; entering correct information into internal and external financial and business management (i.e
• FBMS, IPP, FPDS-NG and CITRIX
• Utilize proper applications to ensure proper closeout of orders
• Provide weekly and monthly reports of close-out activities from
• Responsibilities include the executing of administrative functions to successfully execute the functions that are essential to the closing of various types of Federal contracts
• The increased levels of this labor assigned as work levels increase in sensitivity and complexity.

• Resolve invoice issues
• Read and run reports from, Access Database
• Produce professional and accurate work promptly
• Provide written and oral communication to various levels of colleagues, including management
• Actively take part and support safety initiatives at the facility
• Orders efficiently to establish par levels
• Receives, breaks down, and properly stores all department deliveries promptly
• Perform all other related duties as requested or required by the manager.
• Interface directly with suppliers and clients either by email or phone
• Working with new and existing contractor companies to ensure all required documentation and program enrollments are in place
• Contracting officer, handling and resolving problems, validating data, and otherwise completing actions needed to successfully advertise, solicit, construct, award, administer and/or closeout
• Government contracts or task/delivery orders
• Monitor status of and support de-obligating
• Undelivered orders (UDOs)
• Work with automated systems and software applications including Microsoft Word, Excel
• Outlook, SharePoint, Adobe Acrobat, and teleconference applications
• Additionally, any other related tasks assigned by the client/customer.

• Demonstrate an understanding of the Federal Acquisitions Regulations and contract close out process
• Effectively demonstrate the ability to perform necessary task assisting in the federal government procedures for contract close-out
• Maintains 100% accountability of folder/documents throughout the close out process
• Contact agencies to acquire written payment history through electronic or verbal means
• Contacts manufacturers or contractors to acquire written delivery history through electronic or verbal means
• Determines if obligated funds match required payment or if there is an opportunity to de-obligate funds or a need to obligate additional funds with supervisor review
• Provides completed folder for close-out review by Federal Government Agency Branch Chief
• Prepares closeout documents for contracting officer review and approval as required by standard operating procedures
• Complete daily and weekly reports to track metrics throughout the close-out procedure
• Provides customer service required contracting officers concerning folders presented for close-out
• Upon closure of contract, redistributes folder for temporary storage awaiting destruction.

• Prepare all resident files to include all preparatory paperwork
• Lead team to monthly sales goals (successfully)
• Prepare completed move-in packets and maintains a supply of all pertinent materials
• Aids with move-in and move-out procedures including unit inspections
• Follows through with lease renewal including typing of pertinent forms
• Prepare all move-out material for property manager
• Aids in the collection and posting of rent
• Make appointments, show apartments, take, and verify applications
• Answers incoming calls
• Greetings visitors
• Aids applicants with the application process by explaining all applicable forms
• Ensures applications are accurate and complete
• Conducts credit and criminal background checks for applicants
• Notifies rejected applicants
• Immediately in writing
• Mails landlord verifications
• Mails follow-up requests
• Submits completed applications to property manager for approval
• Contacts and offers units to applicants on the approved waiting list
• Notifies approved applicants in writing of their position on the waiting list
• Shops comparable projects in the marketplace monthly.

• Reviews property and competitor advertising to ensure the effectiveness of current ads
• Drafts advertisements for supervisor’s approval
• Analyzes traffic sources and trends to make sure that the property is advertising in the best sources
• Develop community contacts to maximize the general awareness of housing
• Community and its advantages
• Updates all applicable referral agencies
• Follows up on all prospective residents promptly
• Updates vacancy/rental board
• Sales and Marketing Actives, Superintended the housing community and interrelated structures and surroundings
• Evaluated service bids
• Hired personnel to support the grounds or conduct repairs
• Collected dues
• Managed the financial registers
• Assisted the Board of Directors with enforcing community rules and regulations
• Organized annual and special meetings of Owners and of the Board of Directors of the Association
• Prepared of notices, agendas and memo’s spreadsheets and other documents
• Guided and assisted members of the Board of Directors of the Association in the performance of their obligations
• Guided and aided the Association in the development of policies and procedures
• Advised and aided in the administration of the provisions of governing documents
• Maintained Association records, including the Declaration, Articles of Incorporation, Bylaws
• Resolutions, Rules and Regulations, policies, minutes of meetings, copies of contracts, etc
• Maintained registers of Owners, Officers and Directors and such other registers or schedules as required by the governing documents
• Conscripted and issued necessary correspondence on behalf of the Association
• Effectively resolved individual homeowner concerns on behalf of the Board of Directors.

• Managed and personally assisted Dr
• Mark Cinnamon, MD
• (Internist)
• Performed a combination of routine and varying administrative functions to implement the office's administrative programs, policies, and procedures
• The practice does not except insurance for payment supporting an executive clientele and exclusivity
• I supported exclusive control over the medical practices’ calendars, meetings, and appointments.

• Purchased medical supplies and maintained exam rooms
• Coordinated staff, exam areas, setting up instruments
• Greeted patients and answered phones
• Aided with managing payroll
• Data entry and appointment scheduling s
• Maintained medical records
• Explained treatment procedures to patients
• Prepped patients and bandaging
• X-rayed patient's legs, ankles, or feet, cast for orthotics and applied fiberglass casts.

• 21st CCLC, DC, After-care Program in daily operations
• Analyzing and organizing information on program activities and functions
• Developed administrative guidance and provided interpretation of guidance to program/school staff
• Analyzed various actions, documentation and communications received by the school and School Board
• Conducted preliminary background reviews to determine the scope of the activities and classes offered to students
• Managed staff responsibilities and time
• Coordinated the process of document preparation and administrative review
• Managed activities budget and scheduling
• Managed maintenance personnel as needed and volunteer activities
• Prepared reports and presentations
• Provided administrative support to the Administration/Leadership (training, travel, personnel, budget, procurement, contract management, communications, and program compliance).
• Established and maintained contacts
• Facilitated document preparation and internal review processes, and assured that documents are complete, accurate, and proper for the subject, and intended audience.
• Coordinated activities and information requests.
• Developed methods to improve the handling and processing of correspondence and inquiries.
• Making travel arrangements, receiving telephone calls.
• Greeting visitors to the office
• Prepared, and reviewed outgoing correspondence for conformance with procedures, format, and grammatical accuracy.

• Answer incoming calls and aid with reservations, confirmations, room need requests, and questions
• Explain resort products, service, and other information about the resort as requested
• Sell, process, and enter and confirm room reservations using selling techniques and strategies
• Maintain knowledge of current resort events, activities, hours of operation as well as dining options currently available
• Greeting guests warmly and perform registration procedures
• Provide guests with proper room assignments, room keys, directions to the rooms, while up selling when appropriate
• Verify payment for stay including incidental costs by obtaining credit information
• Aid guests with issues and complaints, with empathy and a focus on guest satisfaction
• Use supervisor support when necessary
• Answer incoming calls within 3 rings with appropriate greeting
• Maintain correct logs of mail, packages, parcels, or other items for guest delivery
• Accurate accounting of cash bank assigned to each agent
• Post charges to guest accounts as designated
• Facilitate guest departures, provide correct statements, and ensure guest satisfaction and collect all payments due.

• Greet customers in a friendly manner
• Provide product information
• Help customers find items
• Promote sales, promotions, and loyalty programs
• Maintain a clean and welcoming store
• Process transactions
• Restock merchandise