DEBBIE GUILLORY
Lake Charles
Summary
Strategic planner skilled in operations management and driving cost savings and efficiency with the ability to utilize excellent communication, interpersonal, and organizational skills to complete tasks. Reliable with a good work ethic and the ability to quickly adapt to new tasks and environments. Proficient in payroll and tax processes, ensuring compliance and accurate record-keeping. Hardworking, highly motivated professional eager to lend combined knowledge and skills to enhance business performance. Operates well in both individual and team capacities, leveraging seasoned work ethic to quickly adapt to different processes and drive company objectives. Resourceful and results-driven with a passion for growth and efficiency to meet company needs and increase service value.
Work History
OWNER/OPERATOR
Bellas Designs
04 2020 - Current
- Provided exceptional customer service, addressing issues promptly to ensure customer satisfaction and repeat business.
- Assessed income and expenses and adapted plans to improve profit levels.
- Managed day-to-day business operations.
OFFICE MANAGER
Smurfitt Stone
02 2000 - 05 2002
- Utilized excellent organizational skills to prioritize tasks effectively.
- Coordinated with vendors to purchase necessary supplies in a timely manner.
- Prepared purchase orders and routed to project manager for approval.
- Coordinated office workflow to maximize productivity and labor resources.
- Coordinated with service providers to facilitate on-site maintenance and repair work.
Payroll Manager
CCA
06 1998 - 02 2000
- Notarized official documents for filing for Inmates or other departments as needed.
- Built Excel Master Commissary linking Workbook to track inventory and alert when items needed replenishing.
- Processed payroll garnishments.
- Reviewed time records for 225 employees to verify accuracy of information
- Uploaded time records into computer system and made adjustments to create accurate database for payroll.
- Investigated payroll variances and employee claims to resolve discrepancies and balance financial records quickly and accurately.
- Performed calculations in overtime, vacation, and sick hours to provide accurate data to payroll processing database. Also monitored and updated all employee information in payroll system to add changes in salary, bonuses and deductions.
- Collaborated with HR for seamless integration of new hires into the payroll system.
- Maintained secure handling of sensitive information during all stages of the payroll process.
EXECUTIVE ASSISTANT
Bozell Worldwide
05 1996 - 06 1998
- Exhibited strong organizational skills to manage multiple projects simultaneously.
- Provided administrative support, proofread and edited executive documents, prepared all month end marketing reports, transcribed meeting minutes & conducted marketing research.
- Leveraged advanced computer software skills including Microsoft Office Suite to complete assigned tasks efficiently.
- Coordinated executive calendar by scheduling meetings with appropriate parties and confirming availability.
- Assisted with event planning by making travel arrangements and reserving venues when necessary for groups of thirty to as high as seventy for upper management personnel.
- Prepared expense reports for senior level personnel upon request and all other invoices as needed.
PAYROLL CLERK/HR ASST.
Pennzoil (Temp)
09 1995 - 05 1996
- Used payroll software to input payroll data and prepare checks, generated and distributed paychecks to employees in field throughout the U.S.
- Answered employee questions related to payroll to quickly resolve issues.
- Processed payroll for up to 1000+ employees using specialized software, ensuring accuracy and timely payments.
- Prepared payroll reports for upper level management.
- Updated payroll records by entering changes in exemptions, insurance coverage, and savings deductions.
- Protected payroll operations by keeping employee and financial information confidential.
- Provided customer service to internal staff members regarding questions about their paychecks or benefits packages.
ACCOUNTS PAYABLE CLERK/ACCOUNTS RECEIVABLE CLERK
Triumph-LOR (Temp)
04 1994 - 02 1995
- Processed a high volume of invoices daily utilizing accounts payable software for accurate record keeping.
- Maintained organized records of all payments, including disbursements, invoices and expenses.
- Matched invoices to purchase orders for reconciliation & payment discrepancies.
- Paid vendors with company funds by confirming accurate checks and scheduling payments.
- Monitored aging report and followed up on overdue payments promptly.
- Utilized problem solving skills to identify and troubleshoot issues related to accounts payable activities.
- Performed data entry work and double-checked to quickly correct errors.
- Reviewed, coded and entered invoices into accounting system accurately and efficiently.
- Developed strong working relationships with vendors to resolve discrepancies and improve efficiency.
Clerk contract positions held at various Refineries in & around the Houston area.
Remedy Temp Staffing
01 1990 - 02 1994
- Maintained filing system and organized engineering documents for easy retrieval of information for multi million dollar pipeline projects.
- Utilized strong multitasking skills to manage multiple priorities and tasks, ensuring timely completion of each assignment.
- Reduced errors in data entry by carefully inputting information into computer systems with attention to detail.
- Enhanced office organization with regular maintenance of files, records, and supplies inventory.
- Maintained a professional atmosphere within the office setting through effective communication skills and polished presentation abilities.
- Provided quality clerical support through data entry & document management.
- Processed weekly payroll hours for crafts to assure accuracy.
- Input data into spreadsheets and databases using Microsoft Excel & SAP. Built linking inventory workbooks for different craft tools in warehouse for checkout & return for inventory purposes.
- Assisted Project Managers inshutdown or turnarounds utilizing SAP software.
Education
ASSOCIATE IN BUSINESS - BUSINESS MANAGEMENT, Concentrated Accounting
12.1987
- Received Notary License
- GPA: 4.0
CERTIFICATE IN OFFICE ADMINISTRATION -
Senior Standing - ACCOUNTING/FINANCE/MANAGEMENT
Skills
- Relationship management
- Strategic planning
- Operations management
- Negotiation and sales
- Accounts Payable
- Accounts Receivable/ Collections
- Payroll
- Human Resources
- Marketing
- Travel Planning
- Sales Taxes
- Payroll Taxes
- Quarterly Taxes
- Journal Entries
- General Ledger
- Administrative support
- Account Reconciliation
- Credit and collections
- Excellent multi-tasking ability
- Database administration
- Expense reporting
- Bookkeeping
- Policy and procedure modification
- Mail handling
- Clerical support
- Organizational skills
- Scheduling
- Travel coordination
- Friendly nature
- Office administration
- Business administration
Timeline
OWNER/OPERATOR - Bellas Designs
04 2020 - Current
OFFICE MANAGER - Smurfitt Stone
02 2000 - 05 2002
Payroll Manager - CCA
06 1998 - 02 2000
EXECUTIVE ASSISTANT - Bozell Worldwide
05 1996 - 06 1998
PAYROLL CLERK/HR ASST. - Pennzoil (Temp)
09 1995 - 05 1996
ACCOUNTS PAYABLE CLERK/ACCOUNTS RECEIVABLE CLERK - Triumph-LOR (Temp)
04 1994 - 02 1995
Clerk contract positions held at various Refineries in & around the Houston area. - Remedy Temp Staffing
01 1990 - 02 1994
LSU-E - ASSOCIATE IN BUSINESS, BUSINESS MANAGEMENT, Concentrated Accounting
Arthur Stillwell Vo/Tech - CERTIFICATE IN OFFICE ADMINISTRATION,
McNeese State University - Senior Standing, ACCOUNTING/FINANCE/MANAGEMENT