Debbie Pimentel

• Assisted in the preparation of proposals and bids by gathering necessary data and verifying information accuracy.
• Reduced errors in project deliverables by coordinating document revisions among team members.
• Ensured accurate record-keeping by maintaining organized files for drawings, reports, and other technical documents.
• Assisted in budget management by tracking expenses and providing regular financial reports to the project manager .
• Managed filing system, entered data and completed other clerical tasks.
• Managed phone and email correspondence and handled incoming and outgoing mail and faxes.
• Created and maintained detailed administrative processes and procedures to drive efficiency and accuracy.
• Assisted with Bids, monthly audits, payment requests, pay estimates & task orders.
• Kept track on trucking insurance requirements, made sure all insurance was up to date and wrote contracts for new trucking companies.

Temporary position for Office Ally. Office Ally is a medical clearinghouse. I would work remotely and I would have to link medical offices to the clearinghouse.

• Input data into spreadsheets and databases.
• Reviewed files, records and other documents to obtain information to respond to requests.
• Maintained confidentiality in handling sensitive information while performing administrative tasks.
• Enhanced office efficiency by managing schedules, organizing files, and maintaining a clean workspace.
• Expedited document processing with accurate data entry.

• Greeted clients & visitors and took care of their needs
• Answered multi-line phone system professionally in accordance with organizational protocols
• Managed Inventory of office supplies
• Sorting and distributing mail
• Filing paperwork, scanned files into shared drive
• Managing meeting room availability
• Maintained security and telecommunications systems
• Provided customer support and helped staff with any needs

• Answered incoming calls promptly and professionally; took messages or transferred calls to appropriate personnel
• Performed data entry tasks with accuracy and speed utilizing MS Office applications such as Word, Excel
• Organized and maintained filing systems to ensure efficient document retrieval
• Provided customer service support via phone or email inquiries
• Supported staff by performing data entry and completing administrative duties
• Interacted with clients to resolve issues or answer questions regarding services rendered by company
• Scheduled appointments, maintaining calendars for personnel
• Maintained accurate records of office supplies and placed orders as needed
• Managed office supply orders and inventory to support availability
• Maintained spreadsheet to track expenses and other financial data related to the office budget

• Transcribe cases for trials in English and Spanish
• Translate and type Spanish statements and miscellaneous correspondence to English
• Log in Folders on a daily basis, print out Prosecution Guides from VeriPic and send Folder to Intake for processing
• Answer and route phones to individual working on case

• Collect all Invoices and delivery tickets, make sure they had a PO on each one
• Code all Invoices
• Enter Invoices in System (Sage Mass500)
• Process automatic payments
• Issue Contracts & Subcontracts
• Issue Pay Applications
• Enter Invoices on the25th of the month in to computer system
• Closeout jobs when finished
• Issue Lien waivers and scan when we I receive them back form contractors

• Proficiently administer all clerical duties such as typing, filing, etc
• Enter Pay Estimates in Construction Viewpoint V6 Software Program
• Assist Office Manager, Project Managers, Estimators and Superintendents on anything that they may need help with, like updating logs, typing out letters, reports and timesheets
• Hand out and keep track of Purchase Order Books
• Collect all Invoices and Delivery tickets make sure they have a PO on each one and send to our main office in Houston for further processing in the Accounts Payable department
• Collect all back up paperwork from Project Managers for item received on jobsite
• Print out all Invoices from our AP inbox and match them up to the paperwork received from Project Managers
• Invoice using Viewpoint system, research any unpaid Invoices using our vendor's statement
• Maintain a good filing system for all Invoices
• Assist with new hire paperwork
• Cover for Receptionist during her lunch break and when she is out

• Communicate with customers, employees, and other individuals to answer questions, explain information, and address complaints
• Type, format, proofread, and edit correspondence and other documents
• Inventory and order materials, supplies
• Process and prepare documents, such as expense reports
• Keep track of company credit card expense report and send to accounting manager once a month
• Email freight report to our accounting department every Monday
• Receive purchase orders, create sales order in system and bill the sales orders after they have been shipped out for our San Antonio & Dallas location, ship out product via Fed Ex or UPS