Delmi Pine
San Pedro,CA
Summary
Highly organized professional with 13+ years of experience supporting recruitment operations, process improvement, and executive-level coordination. Proven ability to streamline systems, improve efficiency, and enhance candidate and stakeholder experience. Experienced in managing executive calendars, coordinating interviews and events, and supporting HR leadership. Recognized for aligning hiring strategies with organizational goals and delivering reliable, high-quality support.
Overview
14
14
years of professional experience
1
1
Certification
Work History
Special Projects Assistant
Masada- Mental Health Organization
Carson, CA
02.2025 - Current
- Partner closely with Human Resources to support student onboarding, ensuring all required compliance components are completed accurately and on time
- Coordinate project timelines, track deliverables, and support execution of multiple cross-functional initiatives simultaneously
- Maintain comprehensive project documentation, including reports, files, and meeting minutes to ensure accuracy and accountability
- Collect, analyze, and present data to inform decision-making for executive leadership and key stakeholders
- Serve as a liaison for the Chief Special Projects Officer, ensuring clear communication and alignment across departments
- Support implementation of organization-wide initiatives, including emergency preparedness trainings across multiple sites
- Monitor project progress, identify risks, and assist in developing mitigation strategies to support successful outcomes
- Collaborate with program directors to ensure internship and field placement requirements are met for both university and agency standards
- Contribute to internship program success, supporting coordination efforts that lead to student employment placements
- Develop tracking systems for new and ongoing projects to ensure compliance, efficiency, and performance outcomes
HR Recruiting Coordinator/Recruiter
Watts Healthcare Corporation- HRCS
Los Angeles, CA
10.2023 - 12.2024
- Ability to establish and maintain a positive and professional working relationship with individuals at varying levels across the organization.
- Conducted a thorough analysis of recruitment metrics, identifying areas for improvement and implementing changes that resulted in a 15% reduction in time-to-hire and a 10% increase in candidate quality.
- Collaborated with managers to streamline the interview process, resulting in 20% increase in offer acceptance rates and 5% increase in employee retention.
- Sourced and screened potential candidates through various methods, resulting in a 30% increase in the number of qualified candidates and a 15% increase in overall candidate satisfaction.
- Developed and maintained relationships with hiring managers and human resources team resulting in a 25% increase in referrals and 20% increase in overall candidate quality.
- Negotiated job offers and coordinated onboarding processes, resulting in a 95% offer acceptance rate and a 90% retention rate within the first year.
Executive Assistant / Office Manager
Invictus Leadership Academy - Charter School
Los Angeles, CA
07.2022 - 08.2023
- Assist the CEO in managing business activities including calendaring, meeting/event planning, travel logistics and expense management.
- Create and enforce an efficient office procedure to streamline processes of retrieving pertinent data from computer systems, managing business records, and compiling reports.
- Directed a full range of Human Resources generalists functions including compensation and benefits, and recruitment.
- Additional responsibilities included various HR functions and payroll administration using Paycom system for time/attendance.
- Oversee day to day processing of payroll for all company employees, including review of timesheets and computing pay in accordance with labor laws.
- Served as part of the leadership team and reported to the CEO.
- Administer the onboarding process of newly hired employees by initiating pre employment checks and ensuring all required documentation which includes I9, W4, and pre employment certifications required before first day of employment.
- Consistently deliver high quality work within established time frames.
- Perform office duties such as ordering supplies, maintaining records management systems, and performing bookkeeping work.
- Assisted CEO with ongoing recruitment for various positions in the organization to ensure positions were filled and covered.
- Manage team rosters, and support various employee management procedures, such as performance management.
- Collaborate with management and other departments to recommend, develop, and implement innovative organizational strategies to maximize business productivity.
- Gather and update office data in a regular and accurate manner, maintaining well-organized records to respond swiftly to various administrative needs.
- Acted as a liaison between the school and general public by conveying information concerning rules, regulations, policies, and laws.
- Created a positive atmosphere that is open to students, parents, and staff while displaying impeccable customer service to internal and external clients.
- Assisted with the student database platform transition from Jupiter to Powerschool successfully.
- Managed student data , scheduling, grading, and generated report cards and progress reports.
- Prepared letters, correspondence and forms, acted as an IT liaison between internal staff and contracted workers.
- Solid reputation of working with school staff while meeting deadlines and exceeding expectations.
- Computer, word processing, and data entry skills, including, creating spreadsheets, letters, and reports using programs such as Microsoft Excel, Word, and Microsoft email.
- Used bilingual skills and attention to detail to not only translate, but to also create professional voice recordings.
Executive Administrative Assistant / Human Resources Manager
Peak Performance Training Centers Inc.- serving the intellectually and physically disabled community.
Inglewood, CA
04.2013 - 06.2022
- Managed a variety of executive management suits designed to meet the internal requirement in supporting the CEO, all department supervisors, and Director of programs.
- Demonstrated effective planning, prioritizing, time management, follow-up and organizational skills for all administrative tasks.
- Prepared reports, correspondence, presentations and attended all monthly meetings that included executive, management, and administrative meetings.
- Developed/prepared training materials; managed administrative training/cross training programs and annual employee evaluations; collaborated with all department supervisors to ensure overall operational compliance.
- Provide executive support to 10 supervisors and administrative assistants on projects/deadlines.
- Oversee all performance evaluations for 30+ employees and ensure that 30, 60, and 90 days evaluations are complete on time to ensure compliance.
- Oversaw a team of 5 administrative assistants; leading projects that increased office efficiency.
- Develop an electronic file management system to maintain project files, resulting in centralized file locations for standard operating procedures and policies.
- Knowledgeable of all company policies and ensure all policies are reviewed on a consistent basis to ensure policies are up to date.
- Launched and established the new hire acquisition and recruitment process for over 50 new full time hires.
- Administered company-wide compensation and benefit plans for the whole organization.
- Conducted employee onboarding and helped organize over 1k hours of training and development initiatives
- Worked with supervisors and staff members 1 to 1 and in small groups to enhance performance and employee satisfaction.
- Collaborated with leadership on recruitment strategies, development plans, performance management, and employee retention.
- Provided guidance on employee relations and matters of corrective action that reduced turnover rates.
- Responsible for corporate audits and follow-up audits to ensure that employee files and client files have all documents up to date.
- Worked on behalf of employees to ensure a safe and healthy work space, and conductive results.
- Ensure yearly renewals for workers compensation and liability insurance are up to date.
- Manage all employee company emails, zoom accounts, and distribute as necessary.
Administrative Assistant
Adult Behavior Day Program
- Manage 30+ employee files and ensure all documents are up to date to remain in compliance per licensing requirements.
- Administer the onboarding process of newly hired employees by initiating pre employment checks and ensuring all required documentation which includes I9, W4, and pre employment certifications required before first day of employment.
- Organize group interviews for prospective employees with all department supervisors according to their availability.
- Completed bi-weekly payroll for all company employees and independent contractors.
- Provide prospective clients with different program options and set up an appointment with the outreach coordinator.
- Build relationships with customers as well as vendors to keep a flow of referrals seeking program services
- Manage 70+ files for consumers that attend the program and make sure to maintain files up to date on documents that need to be renewed on an annual, bi-annual, and triennial basis.
- Work with the compliance manager closely and make sure that we are in OSHA, Title 17 and 22 compliance.
- Utilize a multi-line phone system to answer and transfer calls to appropriate personnel.
- Take monthly supply inventory and maintain a surplus of supplies.
- Schedule prospective client appointments for program director and program supervisor.
- Attend consumer tracking meetings with community outreach coordinator, director, and executive director on a weekly basis.
- Attend management meetings on a monthly basis and discuss areas that need improvement in order to move the company forward.
- Solve billing issues consistently in communication with the billing department.
- Meet with the compliance manager once a month to speak on compliance issues.
- Manage maintenance orders and communicate with maintenance attendants about any maintenance necessities.
- Complete payroll on a bi-weekly basis which includes mileage reimbursement.
- Complete billing for consumers on a monthly basis and submit to the billing department.
- Prepare store sales for an accountant on a weekly basis.
Weekend Sales Manager
LA Fitness
Hawthorne, CA
05.2012 - 05.2013
- Promoted within three months of employment for attaining highest club membership sales.
- Met and greeted all customers that came into the fitness club and provided them with exceptional customer service.
- Leads generation, managing and expanding services with an existing member base.
- Able to maintain composure and diplomacy in stressful situations.
- Ability to multitask by running operations which included front desk responsibilities such as greeting, making appointments, taking calls, and resolving any of the customers’ concerns in regards to the fitness club.
- Successfully reached a high percentage of sales of 200% in a day surpassing all clubs in the industry.
- Created growth of the business through marketing the fitness club inside and out the club.
Education
HS Diploma -
George Washington High School
01-2010
Skills
- Calendar management
- Deadline management
- Excellent interpersonal skills
- Meeting and event planning
- Report and presentation preparation
- Strong collaboration
- Research and data
- Project management
- Labor Laws and regulatory compliance
- Master calender management
- Documentation and reporting
- Recruiting and sourcing
Certification
- HR Cybersecurity- 2025
- Sexual Harassment Training- 2025
- Adobe Design 2026
LANGUAGES
Bilingual (English and Spanish)
Timeline
Special Projects Assistant
Masada- Mental Health Organization
02.2025 - Current
HR Recruiting Coordinator/Recruiter
Watts Healthcare Corporation- HRCS
10.2023 - 12.2024
Executive Assistant / Office Manager
Invictus Leadership Academy - Charter School
07.2022 - 08.2023
Executive Administrative Assistant / Human Resources Manager
Peak Performance Training Centers Inc.- serving the intellectually and physically disabled community.
04.2013 - 06.2022
Weekend Sales Manager
LA Fitness
05.2012 - 05.2013
Administrative Assistant
Adult Behavior Day Program
HS Diploma -
George Washington High School