DeVonne Ollila
Woodbury,MN
Summary
Dynamic business professional background with experience in executive support, office management, integrated communications, event & meeting coordination and project management. Recognized for meticulous attention to detail and strong problem-solving skills. I enhance productivity through applying technology and organization skills, enabling executives and their team to focus on strategic initiatives and drive company growth.
Overview
18
18
years of professional experience
Work History
Executive Assistant
Solventum
Maplewood, MN
06.2025 - 02.2026
- Manage executive's schedule and coordinate appointments
- Support preparation of meeting materials and presentations
- Organize complex domestic and global travel arrangements and itineraries for executive
- Maintain accurate records of correspondence and communications
- Collaborate with internal teams to streamline office processes
- Conduct research to support decision-making and project initiatives
- Handle confidential and sensitive information with discretion and tact.
- Handle routine inquiries and provided information to stakeholders
- Process travel expenses and reimbursements for executive team and senior management group.
- Organized and coordinated conferences and monthly meetings.
- Served as a liaison between departments to facilitate effective communication throughout the company.
- Screened emails and responded accordingly to support executive correspondence.
- Contributed to budget management by monitoring expenses and providing detailed expenditure reports regularly.
Executive Assistant
3M Industrial Adhesives and Tape Division
Maplewood, MN
04.2022 - 05.2025
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Maintained confidentiality with sensitive documents, ensuring proper storage and distribution as needed.
- Managed office inventory, tracking supplies and placing orders to ensure smooth daily operations.
- Coordinated events for staff members, promoting team-building activities and boosting morale within the workplace.
- Provided professional administrative support during board meetings, including agenda preparation and minute-taking duties.
- Prepared and edited presentations on behalf of executives for both internal meetings and external conferences.
- Enhanced productivity by organizing travel arrangements and coordinating accommodations for executives.
- Used advanced software to prepare documents, reports, and presentations.
- Updated spreadsheets and databases to track, analyze, and report on performance and sales data.
- Supported business and hospitality needs of corporate partners and staff during meetings and company events.
- Developed strong relationships with vendors leading to improved contract terms resulting in cost savings for the company.
Marketing Coordinator and Office Manager
Aveka Group
Woodbury, MN
09.2021 - 04.2022
- Coordinated marketing campaigns across digital platforms to enhance brand visibility.
- Developed content for social media channels, increasing engagement and audience reach.
- Assisted in executing email marketing strategies, driving customer retention and loyalty.
- Supported event planning logistics for promotional activities, enhancing community engagement efforts.
- Developed visually engaging marketing materials to support product launches and promotions.
- Collaborated with external agencies on advertising campaigns, ensuring alignment with overall marketing objectives.
- Planned and executed internal and external marketing events.
Meeting Event Planner
3M Abrasive Systems Division
Maplewood, MN
06.2008 - 04.2021
- Coordinated logistics for corporate meetings, ensuring seamless execution of events.
- Developed event budgets, optimizing resources to maximize cost-effectiveness.
- Collaborated with cross-functional teams to align event objectives with business goals.
- Managed vendor relationships, negotiating contracts and service agreements for events.
- Implemented feedback mechanisms post-events to enhance future planning processes.
- Led strategic initiatives to improve attendee engagement and satisfaction at events.
- Meticulously maintained event timelines, schedules, and checklists to ensure all tasks were completed on time or ahead of schedule.
- Collaborated with cross-functional teams to ensure seamless execution of all event details.
- Seamlessly coordinated travel arrangements for attendees, presenters, and VIP guests.
- Managed budgets and negotiated contracts to minimize costs while maintaining high-quality experiences for attendees.
Education
Bachelor of Science - Marketing
Saint Mary's University of Minnesota
Winona, MN01-2020
Skills
- Executive support
- Office management
- Strong problem solver
- Meticulous attention to detail
- Information confidentiality
- Complex calendar and travel management
- Utilize technology to optimize processes
- Expense reporting
- Meeting planning
- Database management
- Presentation development
- Process improvements
- Analytical thinking
Accomplishments
- Planned corporate meetings and special events for groups up to 200 attendees.
- Collaborated with leadership team in the development of business Sharepoint site used globally by employees.
- Coordinated content and independently designed and published global newsletter to inform Marketing and Business of R&D successes.
- Supervised administrative team members.
- Achieved greater efficiency by introducing automated form to collect purchase order information for SAP. SAP Indirect Super User, trained 30 3M employees.
Timeline
Executive Assistant
Solventum
06.2025 - 02.2026
Executive Assistant
3M Industrial Adhesives and Tape Division
04.2022 - 05.2025
Marketing Coordinator and Office Manager
Aveka Group
09.2021 - 04.2022
Meeting Event Planner
3M Abrasive Systems Division
06.2008 - 04.2021
Bachelor of Science - Marketing
Saint Mary's University of Minnesota